Instructor Resources.

As a result of a series of conversations regarding attendance policies and class participation grades with Governing Council, program directors, faculty and staff, the Education Committee approved the following guidelines:

• If faculty have a specific attendance policy, its purpose and process for implementation should be clearly articulated to students in the syllabus. In the event that a student needs to miss a class session, they are expected to communicate with faculty, teaching assistants, and peers (e.g., if teams were to work together during that class session) to let them know, and to make up any missed work within existing structures of the course. Students should not be pressed for specific reasons or documentation for absences. That said, if a student misses two or more sessions in a 14-week course (prorated accordingly), then the instructor or a teaching assistant should reach out to ensure that the student has the support they need to engage in the course.
• If faculty assess class participation, its purpose and process of assessment should be clearly articulated. There should be a specific rubric for grading participation in the course that is either included in the syllabus or made available to the students upon request. Faculty should also expand the ways in which students can engage/participate in the course to ensure inclusivity (e.g., viewing a recording of the class session and completing an assessment).

As always, we will also continue to support all students to ensure equitable access to educational and co-curricular activities, and students needing specific accommodations may secure those accommodations through the Office of Disability and Access Services.

The policies listed represent variations or additional stipulations affecting certain general University policies. Students are responsible for familiarizing themselves with the regulations of the University and their school or college of enrollment.

Registration and Attendance

• Absence for Religious Reasons
• Cross-Registration
• Course Requirements That Require Student Attendance Outside of Scheduled Class Time
• Emergency Closing Procedures
• Registration
• Withdrawal, Leave of Absence, and Reinstatement

Student Conduct

• Medical Campus Study Room Guidelines
• Standards of Academic Honesty and Disciplinary Procedures

Course, Grade, and Degree Policies

• Academic Progress and Graduation
• Academic Standing
• Declaring or Changing a Major/Certificate
• Examinations
• Grades and Course Units
• Incomplete Coursework
• Timely Completion of Course Requirements
• Transfer Units and Course Waiver

Student Records

• Student Record Retention and Disposal
• Transcripts

All courses, except those specifically designed for online learning and designated with the “OL” suffix, are residential courses. Faculty should record and post residential class sessions or make recordings available upon request as a valuable tool for learning. AV equipment is available in classrooms to record class sessions using Zoom, and some of the larger classrooms are outfitted with recording software, in which case, audio or video recordings can be requested in advance.Faculty can use their discretion to determine if some content is not appropriate for recording (e.g., a class discussion on a sensitive topic). Students needing to miss a class session due to illness or a conflict (e.g., attending a conference) may review the class recording in addition to making up missed work.