I-9 Process

Based on the requirements of the Immigration and Reform and Control Act of 1986, all new employees of Boston University must complete a Form I-9 within their first three days of employment. Employees who do not complete a Form I-9 within their first three days of work will not be able to continue working at the University until a Form I-9 has been completed.

On the Charles River Campus, HR will send an email notification (or in some cases a written notification) to new employees once an offer has been accepted.  New employees will complete Section 1 of the Form I-9 electronically at the BU Form I-9 site on their own on or prior to their first day of work. Section 2 of the Form I-9 will be completed on the new employee’s first day of work in Human Resources at a designated time set up by the HR representative who hired the employee.
 

In some very limited cases (regular employee’s location, shift or other circumstances), a department may be required to complete a paper Form I-9  for the employee. In these cases the paper Form I-9 will be completed by a trained department designee and then the paper Form I-9 will be sent to the Onboarding Specialist in Human Resources. If a paper Form I-9 needs to be completed, please contact the Onboarding Specialist for complete instructions.
 
On the Medical Campus, for all posted positions, HR will communicate with the new employee regarding completion of Section1 of the Form I-9. For all other positions, faculty, research associates, post-docs, temporary employees and those paid on a TEPV, the department administrator will email the new employee requesting he or she complete Section 1 of the Form I-9 electronically at the BU Form I-9 site on or before the day employment begins. Human Resources must receive a copy of this email so that HR is prepared to greet our new employee and complete the Form I-9.

Information on how to access Form I-9 instructions and a list of acceptable documents is available on the BU Form I-9 site. This information should also be included in the email and employment confirmation letter.
Section 2 of the Form I-9 will be completed on the new employee’s first day of work in Human Resources between the hours of 8:30 and 4:30, Monday through Friday.

If you have questions regarding the I-9 process, please contact your HR Consultant.

Please note that it is unlawful to employ individuals who do not present appropriate I-9 verification.