Assistant for Congregations and Grant Administration, Full-Time, Episcopal: Boston, MA
About the Episcopal Diocese of Massachusetts: The Episcopal Diocese of Massachusetts is one of the nine original dioceses of The Episcopal Church organized after the American revolution and established in 1784. The diocese is notably the first in the worldwide Anglican Communion to consecrate a woman as a bishop in 1989 and the first diocese in the Episcopal Church to install an African American as diocesan bishop in 1970. Today, it is one of the largest dioceses in The Episcopal Church in terms of membership, with offices located on Boston Common in Downtown Crossing, the diocesan offices and Cathedral Church of St. Paul are the hub for the vibrant community of The Episcopal Church in eastern Massachusetts. The diocese serves as grantor and administrator for multiple direct service and on-the-ground programs, supporting local efforts in more than 175 congregations.
About the Position: Administrative staff are essential to keeping important projects moving forward and to the success of the work of the organization as a whole. In this role you will interact with staff and individuals at all levels across the organization and be involved in complex project management with multiple stakeholders.
Reporting to the Bishop Suffragan, the assistant for congregations and grant administration is responsible for supporting the work of three regional canons and the Canon for Immigration and Multicultural Ministries. This position will also coordinate grantmaking for the Episcopal Diocese of Massachusetts, which provides $3.5 million in funds to congregations, clergy, programs and chaplaincies. This position offers a unique opportunity to support community-based work and gain experience for potential growth within the team.
Responsibilities
Provide administrative support to senior level staff including the Regional Canons working with congregations in transition and the Canon for Immigration and Multicultural Ministries including but not limited to:
• Maintain confidential records including clergy letters of agreement and immigration documents
• Produce monthly clergy transition reports
• Maintain and circulate the supply clergy list
• Coordinate and prepare materials for meetings including of interim clergy and transition consultants
• Submit monthly expense reports and arrange occasional travel for canons
• Provide miscellaneous support as needed
Coordinate various grantmaking programs including grants to congregations. clergy, special ministries, and various scholarships. Related duties include:
• Responsible for overseeing the integrity of data that enables strategic and administrative planning and evaluation of programs
• Assist with intake of grantee submissions and ensure completeness
• Receive, track and maintain grant applications and related documents
• Communicate requirements, deadlines and application status with grantees and granting committees
• Coordinate with Treasurer’s Office staff on grantmaking compliance and its documentation and the dissemination of funds
• Compose and send award acknowledgments
• Preparation of year-end reports
Contribute to the administrative team’s support for Diocese:
• Collaborate on diocese-wide meetings and events, coordinating with the assistant for networking and event coordination
• Contribute to group projects in close partnership with other team members
• Order office supplies for diocesan staff
• Other tasks as assigned
Qualifications
The ideal candidate will be an excellent project manager with experience using various tools for effective communication, operations and knowledge management. They will have strong proficiency with office technology and exceptional written and verbal communication skills.
• Bachelor’s degree or 3-4 years’ experience in related field, or equivalent combination of education and experience
• Excellent communication skills required, with ability for tact, sensitivity and confidentiality
• Attention to detail essential, especially as related to planning and record keeping
• Proficiency in Office 365 is essential, Zoom hosting and secure web-based document signing
• Highly motivated and takes initiative, and must be able to work collaboratively
• Ability to independently prioritize work and problem solve
• Familiarity with The Episcopal Church or similar tradition highly desirable, but not required
• Available to attend occasional evening meetings or weekend events
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Benefits
The Episcopal Diocese of Massachusetts provides extensive benefits to its employees including:
• A flexible environment including work schedule and hybrid work from home
• Employer paid health and vision insurance, optional dental plan
• Generous paid time off including 4 weeks of vacation, sick time, many holidays and extended breaks
• Employer contribution of 10% to employee pension
To apply, please send cover letter and resume to dames@diomass.org