Staff Departures and Offboarding.

Managers and unit administrative leads play a key role in helping staff depart from SPH. Managers should immediately notify via email Human Resources, the Associate Dean for Administration, the Director of People Services, and the Director of Facilities and Building Operations when an employee resigns by submitting the employee’s resignation letter to thethe employee’s Administrative leads then process the employee termination in SAP.

Each departing employee is strongly encouraged to participate in an exit interview with the Associate Dean for Administration. These interviews help the school to better understand the reasons for an employee leaving and incorporate any input the departing employees may have on how to maximize employee satisfaction on the job.

Departing employees are required to:

  • Provide their manager with a letter of resignation that includes the date of their last day;
  • Contact Human Resources to understand how the departure will impact benefits and learn about applicable policies and rights;
  • Confirm that all used vacation and sick time has been entered into Employee Self-Service;
  • Reconcile all Travel Card and PCard expenses;
  • Return all university property, including computers, BUID cards, travel cards, PCards, and keys; and
  • Settle all outstanding accounts.

Together with administrative leads, managers are required to:

  • Confirm vacation balances are up to date. Exempt employees are automatically paid out accrued vacation time as of their last day of employment on the next scheduled pay period (unless the termination is processed after the monthly payroll deadline). Non-exempt employees’ vacation balances must be processed by the administrative lead after the termination has been processed in SAP;
  • Confirm all Travel Card and P-Card expenses have been reconciled. Collect the card before the employee’s last day worked and return all cards to the Director of Facilities and Building Operations;
  • Collect all BU property, including computers, ID cards, and keys; and

Complete the Exit Checklist and email the completed form to the Associate Dean for Administration on or before the employee’s last day of work.