Student SAP Access

Student Employees are granted access to BUworks after they are hired via the Student Employment Process. Access is granted on the student’s first date of employment. Students with concurrent Student Employment positions will retain BUworks access as long as at least one active Student Employment position remains active.

Once all active Student Employment positions are terminated, the student’s SAP access is removed. Student Employees are encouraged to download any relevant payroll documentation, including pay statements and other employment-related records, prior to the termination of their final Student Employment position and the associated loss of BUworks access.

Important Update: Student Employee SAP Shopper Access 

Student Employees are no longer eligible to receive the SAP Shopper role (E.FI.SHOPPER). Requests for this role should not be submitted for individuals currently employed as Student Employees.

If an individual is no longer a Student Employee and does not intend to seek future employment as a Student Employee, departments may request SAP Shopper role access when there is a documented business need. At that point, departments should follow the standard SAP access request workflow, including submitting the appropriate request through the Departmental Security Administrator (DSA) process for SAP access and associated security roles.