BUworks Form Deadlines
Form deadlines are established by central University offices to ensure effective processing of Organizational Management (OM) and Personnel Administration (PA) forms in SAP. The deadlines ensure:
- New employees are set up appropriately for their first day
- Existing employees are set up appropriately in time for their first day in a new position
- Employees are paid on-time
- Overpayments are prevented
- All approvers have time to review and approve forms
- Central departments have time to resolve form crashes and complete required corrections
Reminder: Forms can, and should, be submitted prior to their effective date whenever possible.
Form Types
Organizational Management (OM) Forms:
- Create Position
- New permanent positions need to be evaluated by Compensation before submitting to SAP. Please take into consideration that an evaluation could take up to 2 weeks to complete.
- Maintain Position
- Delimit Position
Personnel Action (PA) Forms:
- New Hire and Rehire
- Additional/Recurring Payments
- Position Change
- Transfer
- Employee Position Update (EPU)
- Salary Change
- Salary Cost Distribution
- Secondary Work Payment
- Leave of Absence
- Termination
- Retirement
OM and PA Form Instructions
Forms for hourly paid employees
- OM forms must be submitted by the Tuesday before the weekly payroll processing day.
- New permanent positions need to be evaluated by Compensation before submitting to SAP. Please take into consideration an evaluation can take up to 10 business days to complete.
- PA forms must be submitted by the Friday before the weekly payroll processing day. This allows time for all approvals by central departments.
Payroll processing days are listed on the monthly payroll calendars.
Forms for monthly salaried employees
PA form deadlines can be found on the Payroll Calendars webpage. As a reminder, if an OM form is required, it must complete workflow before initiation of any related PA form. Please plan accordingly.
Past Deadlines
2022
Effective
Date |
New Positions/New Hires |
Current Positions/ Current Employees |
| OM Forms to HR |
PA Forms Approved by L1 & L2 |
OM Forms to HR |
PA Forms Approved by L1 & L2 |
| January 1 |
December 8 (2021) |
December 13 (2021) |
January 14 |
January 19 |
| February 1 |
January 14 |
January 19 |
February 14 |
February 16 |
| March 1 |
February 14 |
February 16 |
March 18 |
March 22 |
| April 1 |
March 18 |
March 22 |
April 15 |
April 20 |
| May 1 |
April 15 |
April 20 |
May 13 |
May 18 |
| June 1 |
May 13 |
May 18 |
June 14 |
June 20 |
| July 1 |
June 14 |
June 20 |
July 14 |
July 19 |
| August 1 |
July 14 |
July 19 |
August 16 |
August 19 |
| September 1 |
August 16 |
August 19 |
September 15 |
September 20 |
| October 1 |
September 15 |
September 20 |
October 14 |
October 19 |
| November 1 |
October 14 |
October 19 |
November 15 |
November 17 |
| December 1 |
November 15 |
November 17 |
December 9 |
December 13 |
2023
Effective
Date In |
New Positions/New Hires |
Current Positions/ Current Employees |
| OM Forms to HR |
PA Forms* Approved by L1 & L2 |
OM Forms to HR |
PA Forms* Approved by L1 & L2 |
| January |
December 9 (2022) |
December 13 (2022) |
January 13 |
January 18 |
| February |
January 13 |
January 18 |
February 13 |
February 16 |
| March |
February 13 |
February 16 |
March 17 |
March 22 |
| April |
March 17 |
March 22 |
April 13 |
April 18 |
| May |
April 13 |
April 18 |
May 12 |
May 16 |
| June |
May 12 |
May 16 |
June 13 |
June 15 |
| July |
June 13 |
June 15 |
July 13 |
July 17 |
*Important Note: Salary Cost Distribution forms must complete workflow prior to the these dates.