Commonly Used Guides
To understand how job titles and pay are established in the Student Employment system, refer to our Job Classification Guide. This provides a general overview of payment method, Pay rates, and job titles.
Departments hiring international students should pass on our Employment Guide for International Students to these student employees. Our SSN Guide for Employed International Students should assist departments in ensuring they have completed all the requirements needed for the student.
If you are hiring a graduated or withdrawn student as a staff or faculty member and they worked as a student employee, please request that an SE Level Termination be done for their student employee file.
To complete the Form I-9 Section 2 for a student employee, refer to our University Form I-9 Procedure. For a federal understanding of the Form I-9 itself, A Guide to the Form I-9 is available on the USCIS.gov site.
Guidance for completing an off-site I-9
Clarification on completing an I-9 if the student in not available on campus: Departments cannot remotely complete I-9s via video conferencing like Zoom or Teams.
An off-site I-9 requires a live meeting between an Authorized Representative and the student employee. The meeting cannot be completed via video conference. The Authorized Representative can be anyone willing to verify the documents brought to them, complete a certification form, and sign a legal government document for employment purposes.
Off-site I-9s are only used under extraordinary circumstances when a student employee is not on campus. If the student will be on campus before or by their start date, they should complete the I-9 in person with a university staff member.
To request an exception, complete this form.
Student Employment staff will evaluate the submission to determine the student’s eligibility. The requestor will receive a notification of the request outcome. If approved, the student will be provided a set of instruction to complete and submit the form I-9. They should read the instructions carefully.
Given the sensitive nature of the information the student will be submitting the required documents to Student Employment via secure email. If hyperlink does not work, the full link is: https://securecontact.me/seo@bu.edu.
