SE Level Termination Process

Student Employment Level Terminations

Hiring a graduated or withdrawn student as a staff or faculty member?

It is necessary to terminate a former student employee from the Student Employment level in SAP before the former student can be hired into a temporary or staff position in SAP.  Please note student employees cannot be terminated until their final student payment has  processed, there are no exceptions.

To request these terminations, complete the form linked here.

Bulk Terminations:

If you have more than three (3) students who require SE Level Termination, send an to including a list of the student names, university ID numbers and expected start date(s). Please title the email, “BULK SE LEVEL TERMINATION REQUEST”

Please send the requests by 5 P.M. on Friday so they can be processed in time for the next payroll run.

International students must consult with ISSO prior to continuing their employment at the University as a casual or staff  employee.  Their continued employment at Boston University must meet USCIS regulations, and therefore must be cleared through ISSO before any work is performed.  Allowing an international student to continue working without ISSO authorization will jeopardize the student’s visa standing.



If your new hire is planning to continue working as a student employee until the last day of the semester and/or graduation their last paycheck will be the upcoming Friday. The SE level termination request cannot be processed until the payroll cycle for that week is complete.


Example time line below:


Description Date
End date of Student Employment Sunday 05/19/2024
Final Student Employment paycheck release date Friday 05/24/2024
Earliest date to finalize SE Level termination Request Thursday 05/23/2024


If the new start date for the employee begins immediately after the Student Employment position end date, you will NOT be able to process your new hire request through Human Resources until the SE level termination request is completed.


Please note, Human Resources can set the hire date, retroactive to the date processed.

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