Welcome to the Student Employment Office!

  • We are the comprehensive resource for all matters related to student employment at Boston University, whether you are a student, supervisor, payroll coordinator or off-campus employer.  

  • New: The Massachusetts Pregnant Workers Fairness Act (PWFA) will take effect on April 1, 2018. This new law entitles employees to reasonable accommodations for pregnancy and pregnancy-related conditions, bans discrimination based on pregnancy, and prohibits employers from retaliating against pregnant employees asking for reasonable accommodations related to pregnancy.  Please refer to the University’s Reasonable Accommodations Policy for information on how to proceed if you wish to request an accommodation under this act.
  • The Boston University Payroll Office mailed W-2’s to student employees who had earnings during 2017. Currently enrolled student employees are able to view their W-2 forms through the BUWORKS Central Portal.  Further information regarding W-2’s can be found here.
  • Students choosing to work at Boston University are required to complete an electronic Form I-9 at the beginning of their employment. Students must complete a Form I-9 prior to or on the first day of their employment.  No student employee should be allowed to work beyond three business days unless the I-9 has been completed.edu/seo/students/paperwork.
  • The University complies with all state and federal discrimination laws, including Title IX of the Higher Education Amendments of 1972, the federal law that prohibits discrimination on the basis of sex in education programs and activities. The Boston University Sexual Misconduct/Title IX Policyis intended to ensure a safe and non-discriminatory educational and work environment.
  • All students accessing salary statements and/or signing up for direct deposit will automatically be enrolled in Duo Security,a high security login process. Check out the processfor signing up for Direct Deposit!
  • Students who work at Boston University are not permitted to work during scheduled class time. http://www.bu.edu/seo/students/on-the-job/schedule/.
  • SomeBoston University student employees are now entitled to earn paid sick time. Procedures and accrual information may be found here.

  • New: The Massachusetts Pregnant Workers Fairness Act (PWFA) will take effect on April 1, 2018. This new law entitles employees to reasonable accommodations for pregnancy and pregnancy-related conditions, bans discrimination based on pregnancy, and prohibits employers from retaliating against pregnant employees asking for reasonable accommodations related to pregnancy.  Please refer to the University’s Reasonable Accommodations Policy for information on how to proceed if a student employee requests an accommodation under this act.
  • Effective July 27, 2017, all  I-9scompleted on student employees are completed electronically.  Payroll Coordinators have been given the ability to assign staff within their Unit/Departments access to complete a student’s I-9.  Procedures for completing the electronic I-9 may be found here.  Supervisors may not allow a student to work if the student has not completed an I-9.  No student employee should commence working until the I-9 has been completed.  More important information about completing and submitting Form I-9 may be found here.
  • Supervisors and Payroll Coordinators should utilize the Student Employment Business link functions, especially Student Employee Informationand Student Employees Mail Code or Unit/Dept on a regular basis.  These functions should be used to verify that students have been correctly hired and are being accurately paid for hours worked.
  • It is necessary to terminate a former student employee from the Student Employment level in SAP before the former student can be hired into a temporary level (including TEPV) or staff position in SAP.  All student level payments must have been made to the student before he/she can be terminated from the student payroll level.  All SE level termination requests should be made following the SE Level Termination procedure.
  • Students may not work during scheduled class time. It is the supervisor’s responsibility to confirm with students that their work schedules do not conflict with their class schedules.
  • SomeBoston University student employees are now entitled to earn paid sick time.  Procedures and accrual information are available for supervisors and payroll coordinators.

Boston University uses The Work Number® to provide automated employment and income verification for student employees. The Work Number provides immediate access to information that is convenient, accurate and secure: 24 hours a day, 7 days a week.  This service is available to those student employees who currently have a social security number on file.  The Boston University employer number for Student Employment records in 17310.  Click here for more information on employment verification requests.