Commonly Used Guides

Getting Ready for the Academic Year: a September Survival Guide provides a general checklist of student employee need going into the academic year.

To complete the Form I-9 as a student supervisor, refer to our University Form I-9 Procedure. For a federal understanding of the Form I-9 itself, A Guide to the Form I-9 is available on the site.

To understand how job titles and pay are established in the Student Employment system, refer to our Job Classification Guide. This provides a general overview of payment method, grade level, and job title code.

Supervisors can refer to our comprehensive overview of the Supervisor Approval of Student Time Entry function.

Other Guides and Procedures:

To help departments budget for hourly paid student employees, please refer to the following Earnings Charts to determine a student’s total pay over time.

To help budget for hourly paid Work-Study student employees and their award amounts, please copy or download this FWS Award Tracker. Please read the instructions sheet before using Academic Year and Summer sheets. This can be used by both students and departments.