If this is your first time working at Boston University, you must complete pre-hire paperwork.
The Form I-9 confirms a student’s eligibility to legally work on-campus and is required for all student employees prior to or on the first day of your employment. It is vital that this form be filled out accurately and in a timely manner in order to pay students. This form is required by the United States Citizenship and Immigration Services (USCIS), a division of the Department of Homeland Security. Supervisors may not allow a student to work beyond 3 days if the student has not completed a Form I-9.
The Form I-9 consists of Section 1 and Section 2.
Section 1 is completed by the student through the Student Link Work tab by clicking Form I-9 Compliance – Section 1. This should take less than five minutes to complete.
Section 2 is completed by an authorized BU representative using the student’s original, unexpired identification documents. Federal Regulations prohibit the use of any reproductions, including scans and copies, of the original documents. Please view the following document options based on your student status, as well as a short video on completing the I-9.
Domestic Students-Document Options
Domestic students can present their identification to their supervisor, or they can report to the FirstPoint Customer Service Counter at 881 Commonwealth Avenue, 2nd Floor. No appointment is necessary.
The complete list of identification options can be viewed here. Some of the most commonly provided documents for domestic students are:
- Option 1: US Passport OR US Passport Card
- Option 2: BU ID and Social Security Card
- Duplicate Social Security Cards can be requested from the Social Security Administration here.
- Option 3: BU ID and Birth Certificate
International Students-Document Options
International students must complete Section 2 of the Form I-9 at with the International Students and Scholars Office (ISSO).
- For F-1 visa students: your on-campus work permission can be demonstrated by showing your passport, I-20, and I-94.
- For J-1 visa students: you may present a passport, DS-2019, and I-94, and should request ISSO authorization for on-campus employment.
Social Security Number
Students are able to start working without a valid Social Security number in the Student Payroll system.
However, for tax purposes, all student employees are required to have a valid Social Security number on file by the end of the calendar year. Students are able to report this to Student Payroll when filling out Section 1 of the Form I-9, during the hire process when their supervisor is inputting their hire record, or directly to Student Employment. Once Student Payroll has a student’s Social Security number, their payroll file is updated for the duration of their time at Boston University.
Not having a Social Security number on file by the end of the calendar year can affect a student’s taxes and it is possible for students to get a tax penalty.
Supervisors and staff should refer to our information regarding students without Social Security numbers.
Confidentiality and Privacy Agreements
Depending on the accessible information a student employee has during their employment with a department, they will be required to sign a Family Educational Rights and Privacy Act (FERPA) Non-Disclosure agreement and a Student Employment Confidentiality agreement. These forms will be provided and stored locally by the student’s direct supervisor.
Additional Required Paperwork for the Federal Work-Study Program
For on-campus Work-Study positions:
- If the student’s supervisor requires an Award Confirmation Form, this can be found on the Student Link Work tab under Work-Study Award Information.
For off-campus Work-Study positions: