Required Paperwork

If this is your first time working at Boston University, you must complete pre-hire paperwork.

Form I-9

This form is required by the United States Citizenship and Immigration Services (USCIS), a Department of Homeland Security division. The Form I-9 is used to verify the identity and employment authorization of individuals hired for employment in the United States, as outlined in Form I-9 instructions. All US employers, regardless of size, must properly complete Form I-9 for every individual they hire for employment in the United States.

The Form I-9 consists of two sections.

Section 1 – must be completed on or before the student first day of employment. Student employees will enter their BUID number and fill in all required employee information fields.

  • International students – Additional information related to your visa is required; see the drop-down below.

Section 2 – must be completed by your hiring manager/department. If you cannot complete section 2 with your hiring department, you may visit the FirstPoint University Service Center, located at 881 Commonwealth Avenue, 2nd floor.

Section 2 must be done in person no later than three business days after your first day of employment. You must supply original, unexpired identification documents to verify your identity and employment authorization. Federal Regulations prohibit the use of any reproductions, including scans and copies, of the original documents. Please view the following instructions based on student type.

Social Security Number

Students are able to start working without a valid Social Security number in the Student Payroll system.

However, for tax purposes, all student employees are required to have a valid Social Security number on file by the end of the calendar year. Students are able to report this to Student Payroll when filling out Section 1 of the Form I-9, during the hire process when their supervisor is inputting their hire record, or directly to Student Employment. Once Student Payroll has a student’s Social Security number, their payroll file is updated for the duration of their time at Boston University.

Not having a Social Security number on file by the end of the calendar year can affect a student’s taxes and it is possible for students to get a tax penalty.

Supervisors and staff should refer to our information regarding students without Social Security numbers.

Confidentiality and Privacy Agreements

Depending on the accessible information a student employee has during their employment with a department, they will be required to sign a Family Educational Rights and Privacy Act (FERPA) Non-Disclosure agreement and a Student Employment Confidentiality agreement. These forms will be provided and stored locally by the student’s direct supervisor.