Merit Increases

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A student who maintains satisfactory job performance and returns to the same position, or a similar position in the same department, is entitled to a merit increase.

Students accrue merit for all types of employment, whether funded through departmental sources, Work-Study, or a combination of both.

Exception: For students who are paid a starting rate of $12.00 per hour or more, merit increases are given at the discretion of the department.

Period Worked Increase
Both semesters of the academic year $.30/hour
One semester of the academic year $.15/hour
Summer employment, full-time
(average of 26 or more hours a week)
$.20/hour
Summer employment, part-time
(average of 25 or fewer hours a week)
$.10/hour

To receive a merit increase for the semester or academic year, the student must be employed by the appropriate date:

  • Academic Year or Fall Semester: third week of October
  • Spring Semester: third week of February
  • Summer: third week of June

Merit increases are effective:

  • The week following Commencement for students working during the summer
  • The first week of fall classes for students returning for the academic year

Students accrue merit for all periods of employment. When a student is promoted into a higher-grade position or receives an off-cycle pay increase, the accrued merit must be added to the new hourly rate.

Off-Cycle Increases

An off-cycle increase is an incremental increase (usually less than $0.50) given to a student because of exceptional performance, slightly increased responsibilities, or other reasons.

When a supervisor gives a student an off-cycle increase, the new pay rate must continue to reflect any merit increases previously accrued.

To give an off-cycle increase, have your payroll coordinator use the Pay Rate Change function in the Student Employment section of the Business Link.

If the student is a Work-Study recipient, you must also submit a justification memo to Work-Study via e-mail, briefly explaining the reason for the increase.

Note: If a pay increase will raise the student’s pay rate above the base rate of the next-higher job grade, we suggest terminating the student from the current job and hiring him or her into a similar but higher-grade job. See Promotion for more details.

Examples

Example 1
Base Rate (Grade 2) $8.25
Worked Academic Year 2007-08 + $0.30 (merit)
Worked Academic Year 2008-09 + $0.30 (merit)
Hourly Rate for Academic Year 2009-2010 $8.85
Example 2
Base Rate (Grade 1) $8.00
Worked Spring 2008 + $0.15 (merit)
Worked Academic Year 2008-09 + $0.30 (merit)
Hourly Rate for Academic Year 2009-2010 $8.45
Example 3
Base Rate (Grade 4) $9.25
Worked Summer 2008 more than 26 hours per week grade 3 job + $0.20 (merit)
Worked Academic Year 2008-09 grade 3 job + $0.30 (merit)
Worked Summer 2009 less than 26 hours per week grade 3 job + $0.10 (merit)
Hourly Rate for Academic Year 2009-10 + $9.85
Example 4
Base Rate (Grade 3) $8.75
Worked Academic Year 2007-08
(on Work-Study funding)
+ $0.30 (merit)
Worked Summer 2008 less than 26 hours per week
(on departmental funding)
+ $0.10 (merit)
Did not work Academic Year 2008-2009 + $0.00 (merit)
Worked Summer 2009 less than 26 hours per week
(on Work-Study funding)
+ $0.10 (merit)
Hourly Rate for Academic Year 2009-10 $9.25
Example 5
Base Rate (Grade 5) $10.25
Worked Academic Year 2006-07
(on Work-Study funding) grade 3
+ $0.30 (merit)
Worked Summer 2007 less than 26 hours a week
(on departmental funding)
+ $0.10 (merit)
Worked Fall Semester 2007 (on Work-Study funding) + $0.15 (merit)
Did not work Spring Semester 2008 (Study Abroad) + $0.00 (merit)
Worked Summer 2008 more than 26 hours per week
(on Work-Study funding) grade 4
+ $0.20 (merit)
Worked Academic Year 2008-09 (on Work-Study funding) + $0.30 (merit)
Worked Summer 2009 more than 26 hours per week
(on Work-Study funding) grade 4
+ $0.20
Hourly Rate for Academic Year 2009-10 $11.50