How to Process a Termination

For EXEMPT Employees:

• The department processes the termination through MSS, Personnel Actions.  Note: the “date of action”  is the date the termination is effective.
• Vacation payouts for Exempt employees are calculated by the system and paid out on the last day of the month in which the employee terminates if the termination form is processed before the Personnel Action deadline date.

(NOTE: Position changes (e.g., position changing to a non-comp status) should be processed as revisions to the position, not as a position termination.)

For NON-EXEMPT Employees:

• The department processes the termination (through MSS or Payroll Coordinator, Personnel Actions).
• The department timekeeper processes the Time Quota Compensation through transaction PA61, Time Quota Compensation (infotype 0416); follow steps detailed in the specific End User Reference Materials which can be found through BUworks Central Portal home–UPerform—HCM—PA—time management—timekeeper—process time quota compensation).

Important to note:

• Quota payout occurs after
  • Termination is processed
  • Final week’s time has been entered and approved
  • Time Evaluation has run after final payroll approval
• Ideally before final week’s payroll is run
  Date used on PA61-Time Quota Compensation is last active day, i.e., date of termination