Incomplete Grade Contracts

At the end of a semester, if a student is unable to complete a course requirement for an acceptable reason, the student must request an Incomplete Grade Contract from the instructor.

  • Both the student and instructor must fill out an Incomplete Grade Contract. The instructor should not give the student an “I” grade without completing a contract with them. Download the Incomplete Grade Contract.
  • The Incomplete Grade Contract must be returned to the MET Dean’s office within three weeks of the last day of finals.
  • The student has one full semester to complete the work and turn it in to the instructor. Upon completion of the required work, the instructor must fill out a Grade Change Form with the MET Dean’s office. If the work is not completed after one semester, the student’s “I” grade will automatically be changed to an “F” by the Office of the University Registrar.

Grade Changes

For standard, term-long courses, grade changes can be made from approximately one week before the last week of classes through to the end of the following term. For example, grade changes for Fall 2024 courses can be made from early December 2024 through late April 2025. Grade changes after this deadline require administrative approval, and faculty will need to submit requests to Lauren Vildostegui in Enrollment & Student Success (lvildos@bu.edu) for approval and implementation.

To enact a grade change, the instructor of record should access their Grade Roster in MyBU Student, select the relevant term and class section, and follow the instructions on pages 21-25 of the Grading for Faculty guide.

Metropolitan College requires that the instructor enter a brief note explaining the reason for the grade change. Any grade changes entered without a justification note will be cancelled and the student’s grade will be changed back to the original grade.

  • EXAMPLE NOTE IN MyBU: “Miscalculated weight of final exam by 5%. Student grade recalculated from B+ to A-”

Faculty can use this process to enact grade changes for Incomplete (“I”) grades as well. Faculty are still required to complete an Incomplete Grade Report agreement form (above) with the student before administering an I grade, and both the student and faculty member should retain a copy of the signed agreement. When entering an I grade, faculty are required to enter a note including the date the incomplete contract was signed by the instructor and student as well as the deadline to complete the agreed-upon terms of the contract.  All Incomplete Grade Reports must also be submitted to MET Enrollment & Student Success (ESS) for record keeping. They can be dropped off at the ESS front desk (1st floor WEST Suite of 1010 Commonwealth Avenue) or emailed to metess@bu.edu. When the contracted work is completed, faculty will use the grade change process to update the I grade to the letter grade earned for the course.

  • EXAMPLE NOTE in MyBU ON “I” GRADE: “Finished 60% of course.  Incomplete Grade Report submitted 12/12/24. Must complete by 4/15/25.”
  • EXAMPLE NOTE in MyBU ON GRADE CHANGE FROM I TO LETTER: “Incomplete Grade work completed per contract. Letter grade assigned.”

Please contact MET Enrollment & Student Success (metess@bu.edu) with questions about the grade change process and this MyBU functionality.