Award Management and Oversight.
Award Receipt
Sponsored Programs will notify departments and principal investigators when an award officially arrives and is processed. Awards can be monitored at “Where’s My Award?”
Monthly Review of Grant Expenditures
Department administrators, grant managers, and faculty are expected to review their financial reports every month. OSP provides these tools and resources:
- Recommended GM Reports in SAP Business Warehouse
- Monthly Checklist for Administrators and PIs for Grant Reconciliation
Effort and Salary Distributions
Effort Reporting. BU receives substantial sponsored funding from the federal government. Uniform Guidance, a government-wide framework for grants management, requires educational institution recipients of federal funding to maintain a system that documents and supports individual distribution of activities and associated payroll charges to sponsored agreements. See Effort Reporting for more information.
The DHHS Salary Cap restricts the amount of direct salary of an individual under an NIH/DHHS grant, cooperative agreement or applicable contract to Executive Level II of the Federal Executive PayScale. The current salary cap guidance can be found on Grants.gov.
| NIH Salary Cap Worksheet | |
|---|---|
| Institutional Base Salary of $250,000 committee to 10% annual effort on an NIH project | Amount |
| Institutional Base Salary (IBS) | $250,000 |
| Salary cap | $221,900 |
| Over the cap amount ($250,000 – $221,900) | $28,100 |
| Effort on project | 10% |
| Salary allowed to be directly charged to project (10% x $221,900) | $22,190 |
| Salary to be paid by non-sponsored account (10% x $28,100). Allocate this salary to Over Cap account. Indicate as Cost Share on Personnel Activity Report (PAR). | $2,810 |
Personnel Activity Reports (PARs). Department administrators work with BU’s Post Award Financial Operations office to complete Personnel Activity Reports twice a year in two unique periods: January to June and July to December.
After the Fact Review
To ensure that transactions posted are accurate, complete, and recorded in the appropriate account, PAFO has set general After the Fact Review guidelines for review and tracking of transactions.
For additional information on managing an award, please refer to OSP Award Finance FAQ.