Program Supervisors

The page below contains links to relevant resources for program supervisors. Please bookmark this page in your web browser. It will be updated and expanded regularly. It is organized in the following categories:

• DESE-Related Materials **teacher licensure programs only**
• BU Protection of Minors
• Sonia Field Database
• Professional Development
• Further Resources: **Important** includes instructions on mileage reimbursement.

Note: For the BU IT Help Desk, please  Click Here for contact information and hours.

DESE-Related Materials ** teacher licensure programs only**

• CAP Dashboard: Dashboard with guidelines, forms, and rubrics.
• CAP Guidelines: Comprehensive guide to all aspects of the CAP.
• CAP One Pager: Summary of the CAP.
• CAP Minimum Requirements: Snapshot of minimum requirements. Academic programs may exceed the minimum. Consult with your program director for program specific expectations.
• CAP Annotated Overview: Description of required and recommended forms and a visual of the 5-step cycle.
• CAP Flyover Prezi Video: DESE video presentation on the CAP.

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BU Protection of Minors

Program Supervisors need to comply with the two BU Protection of Minors (POM) requirements if they are in the presence of minors, regardless of in-person or remote formats. Contact Paul Akoury (pakoury@bu.edu) with questions.

• BU POM Online Training (click for instructions): Two, 30-minute online trainings. Please send your Completion Certificates to Paul Akoury (pakoury@bu.edu).    
• BU POM CORI:
  • Full-time faculty need to complete the BU POM CORI once every three years. All others need to complete it every year.
  • The Professional Preparation Office will provide instructions regarding the POM CORI process toward the beginning of the semester. Please wait until you are further advised.
• Note: BU supervisors must also comply with field-site background checks if requested by the site.
• Resources Page for Students: The BU Protection or Minors and Field-Site Background Checks page is a comprehensive set of resources created for students to ensure their compliance with BU POM policy and state-mandated background checks.

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Sonia Field Database

SONIA is the field data management system that BU uses to manage all field placements, document placement hours, oversee compliance with BU Protection of Minors policy, run reports on placement data and trends, and much more. The following resources are common links for program supervisors.     

• Sonia Online: Link to log in to Sonia. Use your BU email address and set a password that is at least 12 characters.
• How to Log Into Sonia for BU Supervisors (PDF with pictures)
• How to Approve Hours in Sonia Online (video)
  
• How to Approve Hours in Sonia Online (PDF with pictures)
  
• How to View an Individual Student’s Hours (PDF with pictures). Explains how to view all hours for an individual student (i.e., hours approved and awaiting approval), and also how to view the summary of their hours.     
• Sonia Timesheet Guidelines – Program Supervisors
• Sonia Timesheet Guidelines – Students: Note: teacher licensure practicum students can select Hours of Full Responsibility from the Activity column drop-down menu to officially document and calculate those hours in Sonia. This option is mainly reserved for Takeover Week/s and the gradual increase of responsibility leading up to that.

Please Note: Sonia is made available to BU supervisors and students at the start of every semester.

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Professional Development

• BU Wheelock Events Calendar: List of upcoming events at BU Wheelock. Includes event times, descriptions, and registration.
• Boston University Events Calendar: List of events virtual across the university. Click on your area of interest on the left-side navigation to see what is being planned for any given month.

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Further Resources

• BU Wheelock Field Policies: Applicable to all academic field programs at BU Wheelock.
• BU Wheelock Field Placement Standards: Organized by site and site supervisor, these standards represent the ideal, aspirational conditions and help support continuous improvement in the delivery of our field education.
• BU Calendar: Academic calendars for current and upcoming semesters (by the Office of the University Registrar).
• BU Wheelock Safety Resources for Field Placement: Comprehensive list of non-COVID-related resources shared with students in the field.
• BU Covid-Related Information and Resources: University-wide guidance, information, and resources related to Covid.
• Field Orientation: Quick Access Resource Guide: Consolidated set of key resources that are shared with students at the beginning of each semester.
• How to Create a Mileage Expense Report: Explains step by step how to submit your mileage reimbursement in the Concur Travel and Expense Reporting system.
  • Mileage reimbursement must be submitted each semester.
  • Mileage reimbursement is approved by your department chair: Eleonora Villegas-Reimers: Teaching and Learning; Christina Dobbs: Language and Literacy.
  • See “Important” under step six: i.e., you need to include in the Comment box on the report header page that you do not work from the BU campus.
  • For technical assistance and questions regarding the Concur Travel system, please contact Jean-Claude (JC) Regis, BU Wheelock’s Finance Manager.
  • For all other questions, consult with your program director or department chair.

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