The matrix is a grid of predetermined exam times for those classes that meet at regular block times during the semester:
MWF – 50 minutes per class meeting
MW – 1 hour, 45 minutes per class meeting
TR – 1 hour, 15 minutes per class meeting
1 class meeting per week – 2 hours, 45 minutes per class meeting
The school or college must notify the Scheduling department that a class will hold an exam via the Yes/No Indicator (CC50). Confirmation of the final exam schedule for all classes that are holding exams will be sent to the schools/colleges, departments, and the instructors.
Classes which do not meet during the standard time slots OR exams which do not follow the matrix are called Non-Block or Non-Matrix exams. These exams are automatically scheduled during the exam period at the regular class time for 2 hours. For example, a class meeting Tuesdays from 9:00am-12:00pm during the school year will have its exam scheduled on the first Tuesday during the exam week from 9:00am-11:00am.
NOTE: Classes that meet one day per week from 6:00pm-9:00pm are automatically scheduled in this fashion as is indicated by the matrix.
The school’s scheduling administrator may adjust the exam date and time by submitting a Day/Time Change form to the University Scheduling department in the Registrar’s office. Requests made after the exam schedule is published require Dean’s approval; see the important semester dates for specific deadlines.
Per policies approved by the University Council, final examinations are to be administered only during the times specified in the Registrar’s Final Examination Schedule. Changing the time of a final examination, in many cases, leads to conflicts in individual students’ examination schedules, to classroom conflicts, and to students experiencing more examinations in a single day than is reasonable.
Multiple Exams In One Day
During the Fall and Spring semesters a student may have three or more exams scheduled on the same day (defined as a 24-hour period, which may include two days of the week) or an exam conflict due to Non-Matrix exams. In the case of a conflict resulting from a Non-Matrix exam, the student may have their Non-Matrix exam rescheduled to another day and time as coordinated between the instructor and the student. Instructors are encouraged to use the “Instructor Final Exam Matrix” tool on the Faculty Link to find an appropriate make-up time.
In the case that a student has three or more Matrix exams scheduled on the same day, the student may reschedule their 12:30pm-2:30pm exam to another exam day during the 12:30pm-2:30pm time period as coordinated between the instructor and the student. Proctors are available for all make-up exams from 12:00pm to 3:00pm in HAR 212 during the entire exam period in both the Fall and Spring semesters.
Exams During the Study Period
Per policies approved by the University Council, final examinations should not be administered prior to the final examination period, either during the “study period” or in one of the regular class meetings near the end of the semester. Giving an “early” final examination effectively shortens the semester, and denies the study time that would otherwise be available. Administrators should forward requests to schedule exams for graduate and part-time/evening students to the Provost’s office for approval.
Proctors are available from 12:00 (noon) to 3:00 pm in HAR 212 every day of the final exam period during the Fall and Spring semesters, for use by students with three or more exams scheduled for the same day.
Instructors are to provide the proctor with the following:
- Exam Proctor Instructions (Form available here)
- All Exam Materials
The above items should be placed in a sealed envelope on which the instructor’s name, course number and section are clearly written. The exam materials must be delivered to the proctor between 12:00 and 12:15 p.m. on the day of the exam.
Students should be given the following instructions:
- Arrive at HAR 212 by 12:15 p.m.
- Bring your Student ID
- Bring pencils/pens and blue books
Instructors are to pick up completed exams from the proctors in HAR 212 between 2:30 and 3:00 p.m. on the day of the exam.