Staff Travel Approval Form

< Return to Forms

Staff Travel Information

• MET Staff Travel Approval Process Flow Chart
• MET Faculty & Staff Travel Guidelines
• MET Staff Travel Request

International Travel

Registering travel

Staff who are traveling internationally are encouraged to add their personal travel information into the BU International SOS Registry.

• BU International SOS Registry instructions

US citizens and nationals are also advised to register for the US DOS Smart Traveler Enrollment Program (STEP)

• The Smart Traveler Enrollment Program (STEP) is a free service to allow U.S. citizens and nationals traveling and living abroad to enroll their trip with the nearest U.S. Embassy or Consulate. Benefits of enrolling in STEP include:
  • Receive important information from the Embassy about safety conditions in your destination country, helping you make informed decisions about your travel plans.
  • Help the U.S. Embassy contact you in an emergency, whether natural disaster, civil unrest, or family emergency.
  • Help family and friends get in touch with you in an emergency.

Insurance while traveling internationally

For Faculty/Staff insurance:

• If you have either of BU’s Blue Cross Blue Shield plans as faculty/staff then you are covered by Blue Cross Blue Shield Global Core (log in with your BCBS Member ID number to see the full benefits).
• If you do not have insurance through BU you will need to check with your insurance provider and ensure that it meets the minimum benefits below:
  • Emergency and urgent care covered
  • At least $100,000 in medical coverage
  • Medical Evacuation coverage

• If your policy does not meet the above minimum standards, then BU recommends signing up for the GeoBlue International health insurance policy.

• Note: there is a difference between faculty/staff coverage when you are accompanying students and when you are traveling alone. Please reach out to Global Programs Health Safety and Security with questions: globalhss@bu.edu.

If any faculty/staff have the need for emergency medical or political evacuation or travel assistance they are automatically covered by ACE/Chubb Executive Assistance through the Risk Management Office, which provides:

• pre-trip security and travel information
• emergency medical, personal, legal, and travel services
• emergency medical and political evacuation or repatriation
• concierge services

*Please note that the Chubb assistance only applies to BU employees; family members or students traveling with employees are not covered.