For New BU Employees
Welcome to Boston University! As you settle into your new role, the team from Events & Conferences (E&C) is ready to support you with all of your meeting and event needs.
Our office coordinates major events at BU, from matriculation to commencement, works with non-BU clients to host events on campus, manages summer conference housing, operates the Tsai Performance Center, and provides services for event coordination, registration, and room reservations.
If your role at BU…
…involves planning and hosting meetings and events for your department, you will most likely interact with us for room reservations. Our Reservations team assists BU departments in finding the right location for meetings, conferences, and special events.
Our Website
Our website is full of information to help you find a suitable location, plan your event, and more.
Guidelines: Review reservation processes, event policies, and frequently asked questions.
Plan: Learn about event components, services, and resources.
Locations: View photos, floorplans, and capacity details for our major event locations.
25Live: Access our reservations platform and submit a location request.
25Live
Our reservations platform is 25Live. You’ll use 25Live to search for locations, see availability in real time, and submit a request to reserve a location. Our team reviews requests daily and responds within two business days.
To use 25Live, you’ll need to request access to the platform. Make an initial login to 25Live using your personal BU login and then email roomres@bu.edu asking to be granted access.
Once you have access, log into 25Live and start requesting! If you need help, you can contact our team for assistance or take advantage of these resources:
Additional Services
We provide a variety of additional services to assist with your meeting and event needs.
- Event Diagram Service for custom, to scale, room setup diagrams.
- Event Coordination to assist in planning and executing your complex or large-scale event or conference.
- Registration Services for online event registration.
- Summer Conference Housing for overnight accommodations in BU residence halls during the summer for conferences hosted on campus.
Non-BU Events
Boston University locations are available for both personal social events and meetings or conferences that are not sponsored by your department.
E&C serves as a convenient one-stop shop for non‑University‑sponsored events. You’ll work with a dedicated Events Specialist who will be your single point of contact and guide you through all aspects of event planning and logistics.
While non‑University‑sponsored events do have higher fees than BU‑department‑sponsored events, members of the BU community receive discounted Facility Usage Fees.
Ready to get started on planning a non-BU event? Submit an inquiry today.
Contact Us
For more information about locations, using 25Live to make requests, touring campus venues, ordering custom room setup diagrams, and guidance on next steps for your event, contact the Reservations team at roomres@bu.edu or 617-353-2932.