Booth Booking: External Parties

• Use of the facility must be under the direct supervision of the designated authority at Boston University.
• All activity must be supervised by School of Theatre staff.
• One (1) SOT staff member must be present as a House Liaison with your team while using the Yan Luo Lobby and/or Booth Plaza (including set-up and breakdown). Additional SOT house staff may be needed for specific activities.  The need for additional professional staff will be determined by the SOT in consultation with the production.
• SOT house staff will only work with SOT equipment and will not install or operate outside equipment.
• Boston University reserves the right to deny use for any event or use that it deems to be inappropriate or offensive, or detrimental to its reputation.
• All users are required to sign a standard license agreement and provide Certificate of Insurance (COI).
• No ticketing services, house management or ushering will be provided by the School of Theatre; however, box office space is available for use.
• Events may be charged a fee for use of the space. In addition, events may also be charged a fee for custodial services and SOT staffing.  Please contact the SOT Production Manager for more information regarding these fees.
• The user will always list the Facility as the “Joan & Edgar Booth Theatre,” the lobby as the “Yan Luo Lobby” and the outdoor plaza as the “Booth Plaza” on all printed materials, advertising and any other promotional materials to show the place of the event.
• The user will prohibit the consumption of food or beverage (other than water) within the facility except where approved by the SOT Production Manager. Smoking, including vaping, is strictly prohibited on Boston University property.
• The use of Atmospherics (Haze, Smoke, etc.) or Prop Weapons is prohibited unless written permission is granted by the SOT Production Manager in advance. Please note that permission to use Atmospherics or Prop Weapons may take several weeks, and should be requested well in advance by the user.
• The user will not post literature, banners or notices on the stage, walls, drapes or any part of the facility without prior approval by the SOT Production Manager.
• The user is responsible for and must follow all municipal, state and federal fire and safety regulations. The user will not exceed the agreed upon capacity of any spaces and will not obstruct any egress including seating aisles, entrances, corridors or stairs.

• Use of the facility must be under the direct supervision of the designated authority at Boston University.
• All activity in the theatre must be supervised by School of Theatre staff.
• One (1) SOT staff member must be present as a House Liaison to the event when any work, rehearsal or performance is taking place.
• Additional SOT house staff may be needed for specific activities such as additional scenic, lighting or sound elements, operation of the Rep. Light and Sound Plot, or use of the house wardrobe equipment. The need for additional professional staff will be determined by the SOT in consultation with the production.
• SOT house staff will only work with SOT equipment and will not install or operate outside equipment. If additional scenic, lighting, sound or costume equipment is used, the production must contract with an SOT approved vendor to provide, install and operate equipment.
• Boston University reserves the right to deny use for any performance or use that it deems to be inappropriate or offensive, or detrimental to its reputation.
• All users are required to sign a standard license agreement and provide Certificate of Insurance (COI).
• No ticketing services, house management or ushering will be provided by the School of Theatre; however, box office space is available for use.
• Events may be charged a fee for use of the theatre. In addition, events may also be charged a fee for custodial services and SOT staffing.  Please contact the SOT Production Manager for more information regarding these fees.
• The user will always list the Facility as the “Joan & Edgar Booth Theatre” on all printed materials, advertising and any other promotional materials to show the place of the event.
• The user will prohibit the consumption of food or beverage (other than water) within the facility except where approved by the SOT Production Manager. Smoking, including vaping, is strictly prohibited on Boston University property.
• The use of Atmospherics (Haze, Smoke, etc.) or Prop Weapons is prohibited unless written permission is granted by the SOT Production Manager in advance. Please note that permission to use Atmospherics or Prop Weapons may take several weeks, and should be requested well in advance by the user.
• The user will not post literature, banners or notices on the stage, walls, drapes or any part of the facility without prior approval by the SOT Production Manager.
• The user is responsible for and must follow all municipal, state and federal fire and safety regulations. The user will not exceed the agreed upon capacity of any spaces and will not obstruct any egress including seating aisles, entrances, corridors or stairs.

Please click the button below to review and complete the release, acknowledgment of risk, and waiver of liability.

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As part of using any SOT spaces, users must maintain insurance policies and coverages as specified by Boston University. Please see the SOT Spaces – License Template for more information. Users may use their own insurance or, at their discretion, may utilize these options provided for convenience, below. Obtaining proper insurance is the sole responsibility of the user.  

NOTE: BU is not affiliated with, or endorses these companies, and is supplying this information as a courtesy only.  

Option 1

TULIP – coverage offered by URMIA/Arthur J. Gallagher which is a product developed for use at subscriber higher-education institutions.  BU is listed under Trustees of Boston University.  Per their website: The TULIP is a Tenants’ and Users’ Liability Insurance Policy that provides special event liability coverage. It is used by institutions that permit “third parties” to use their facilities for specific events. It is designed for third party users who do not carry liability insurance and is offered at a low cost. It is event-specific and can also cover vendors, performers and exhibitors, if needed. It protects both the institution user (the third party) and the institution against claims by third parties who may be injured or experience damage to property as a result of participating in an event.

Option 2

Francis L Dean & Associates
Sports, Leisure & Entertainment Insurance
BJ Rosinus, National Account Executive
bj@fdean.com
Direct & Text: 239 990 8161
12800 University Drive, #125
Fort Myers, FL 33907

For any insurance questions for non-BU users, please reach out to BU Risk Management: Kate Gomes at kocgomes@bu.edu and RiskHelp@bu.edu.

Please review Boston University’s parental acknowledgement, consent, and release from liability document for minors participating in a service, program, or activity at BU School of Theatre spaces.

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Please review Boston University’s license agreement for usage of BU School of Theatre spaces.

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For companies using the Booth Theatre & CFA Production Center under the BU / Brookline Community Use Agreement only: please see more information here.

Users are required to follow all policies and contract stipulations outlined in the Boston University School of Theatre (BU SOT) Non-BU Affiliated Programs Contract Information Page.

BASE RENTAL RATES – Effective May 2024:

Joan and Edgar Booth Theatre, Yan Luo Lobby or Booth Plaza at 820 Commonwealth Ave

• $1,600 Daily Rental Fee*
• $200 Cleaning Fee Per Performance
• Boston University School of Theatre Staffing:
  • $65 per hour for work under 8 hours in a day, or 40 hours in a week
  • $97.50 per hour for work over 8 hours in a day, or 40 hours in a week
    • At minimum, one Boston University School of Theatre Staff Member must be present when any work, rehearsal or performance is taking place.
    • Additional BU SOT staff may be needed for specific activities such as additional scenic, lighting or sound elements, operation of the Rep. Light and Sound Plot, or use of the house wardrobe equipment.
    • The need for additional staff will be determined by BU SOT in consultation with the production.
• Additional services/equipment can be added, at the discretion of the School of Theatre, to rentals for additional cost.

CFA Production Center: Production Spaces (Scene Shop, Paint Shop, Prop Shop, Lighting & Sound) at 820 Commonwealth Ave

• $1,200 Daily Rental Fee*
• Boston University School of Theatre Staffing:
  • $65 per hour for work under 8 hours in a day, or 40 hours in a week
  • $97.50 per hour for work over 8 hours in a day, or 40 hours in a week
    • At minimum, one Boston University School of Theatre Staff Member must be present when any work is taking place in a production spaces.
    • Additional BU SOT staff may be needed for specific activities such as use of specific equipment or use of multiple spaces.
    • The need for additional staff will be determined by BU SOT in consultation with the user.
• Additional services/equipment can be added, at the discretion of the School of Theatre, to rentals for additional cost.
• Use of equipment in production spaces must be agreed to prior to execution of the rental contract.

All Rates Subject to Change

*25% Discount on daily rental fee only, for non-profit organizations

Users are required to follow all policies and contract stipulations outlined in the Boston University School of Theatre (BU SOT) Non-BU Affiliated Programs Contract Information Page. Rental of spaces are for the rooms only – all user must be self-sufficient, will use the rooms as-is and have no BU staffing needs; staff will not be on-site to support the users.

BASE RENTAL RATES – Effective May 2024:

Black Box Studio Spaces

(Rooms 352, 354, 356 at 855 Commonwealth Ave.)

• Capacity: 60 (Air Conditioning Not Available)
• Rate:
  • $200 per hour
  • $1,000 per day
  • $3,000 per week

Dance Studios

(105, 106, 109 at 855 Commonwealth Ave.; FLR 254 at 808 Commonwealth Ave.)

• Capacity: 32-60 (Air Conditioning Available)
• Rate:
  • $200 per hour
  • $1,000 per day
  • $3,000 per week

Small Classrooms

(460, 468 at 855 Commonwealth Ave.)

• Capacity: 20-25 (Air Conditioning Available)
• Rate:
  • $100 per hour
  • $500 per day
  • $1,500 per week

All Rates Subject to Change

*25% Discount on daily rental fee only, for non-profit organizations