My CV User Guide – Faculty Annual Report
1. My CV Introduction
This User Guide provides details for navigating to, reviewing and adding to your Faculty Annual Report (FAR) in My CV. There are additional User Guides for other functionality, such as navigating and modifying your profile, scholarly and creative works, teaching activities and professional activities (service). These can be found on the Training and Support page of the My CV Project Website.
Overview – Faculty Annual Report (FAR)
The Faculty Annual Report is an exercise to capture and review faculty activity information from the past calendar year.
Eligible activities (scholarly and creative works, grants, teaching activities, and professional activities) from your My CV profile will automatically pull onto your FAR report. You will need to provide some additional information (overall comments, leaves, advising, and works in progress) within the FAR itself.
Annual reports will then follow a chain of review, according to the internal processes of each school/college, before final submission to the Office of the Provost.
2. Accessing My CV
Access My CV at mycv.bu.edu
3. Review Your Profile
Before beginning your Faculty Annual Report, please review your My CV profile. Eligible items from your My CV profile (scholarly and creative works, grants, teaching, professional activities) will automatically pull onto your report. Other information (summarizing comments, leaves, advising, works in progress) will be entered within the FAR itself.
The following information will be automatically pulled from your My CV profile:
- Teaching Activities: Teaching activities on your My CV profile with dates from last calendar year.
- Scholarly and Creative Works: Scholarly and creative works items on your My CV profile with publication dates or online publication dates from last calendar year. You may add accepted or in progress items with publication dates after last year under “Works in Progress.”
- Honors/Distinctions: Distinction/award items on your My CV profile with dates from last calendar year.
- Internal/External Service: Professional activities items on your My CV profile with date ranges that include last calendar year. For existing items, you may need to edit the record to select the “Internal (BU)” or “External (non-BU)” service option, so the activity is added to the correct section.
- New/Continuing Grants: Grants on your My CV profile with date ranges including last calendar. Those with start dates of last year will pull in as “New Grant Funding,” and those with start dates before last year will pull in as “Continuing Grants.”
- New Grant Proposals: Grant proposals on your My CV profile with proposal submission dates from last calendar year.
4.1 Accessing your FAR
You can access your FAR in My CV in one of two ways.
1) You can access your FAR through the Menu Tab.
Navigate to Menu > My Assessments > Review Processes
2) You can access the FAR from the My Actions carousel on the home page.
Select the Faculty Annual Report. The name of the report will be specific to either your college or department.
4.2 Start Page
You will be brought to the FAR Start Page that contains basic instruction. To begin your FAR, click Start.
4.3 FAR Structure
The FAR is organized in a hierarchy consisting of three levels:
4.3.1 Level 1: FAR
You will be asked to Add Supporting Information about your FAR. This includes Tenure status information and summarizing comments about your FAR as a whole.
4.3.2 Level 2: Lists
The FAR is comprised of sections or “lists.” The number of lists depend on your specific school or college, but at a minimum all FARs include:
- Works in Progress
4.4 Summary Panel
The Summary Panel on the right will provide status information about each list.
A hard warning, represented by the symbol indicates key information is missing and must be provided.
A soft warning, represented by the symbol () indicates that either supporting information for the list or items associated with that list have not been added. The system will allow you to proceed with this soft warning. It is only meant to provide a reminder that more information can be added.
A check mark () indicates that all levels of information for a section has been completed. For instance, a check mark will appear next to Works In Progress when a publication (an item) has been added and comments about your annual publication activity (list level supporting information) have been added.
5. Complete your FAR
5.1 Tenure Information & Summary Comments
You’ll begin your FAR by indicating your tenure status and providing overall summarizing comments about your activities from last calendar year. To do this, click Add supporting information.
Here in the FAR level Supporting Information page, you’ll (1) indicate your tenure status, (2) in tenured, provide your tenure year, and (3) if tenure track, provide your tenure review year.
If you cannot recall your exact Tenure date, you can simply provide the year.
After you have completed these field, you have three options to continue:
- Cancel will erase any changes you have made to the page
- Save will save your changes and keep you on the current page
- Save and exit will save your changes and bring you back to the FAR Welcome page
After you are satisfied with the information you have provided, you can continue the FAR by clicking “Save and exit.”
This action brings you back to the FAR Welcome page. You will notice that in the Summary Panel, a checkmark appears to the left of Supporting Information. This checkmark indicates that we have completed this section.
After the FAR level Supporting Information has been added, you can move onto the next list, Leave. You can access any list by clicking on the list’s name.
In the Leave list you will either be providing information about your leave(s) over the past year or indicating that you did not take a leave.
If you were not on leave over the past calendar year, please click (1) Add supporting information and (2) check the Not Applicable box.
If you were on leave at any point over the past calendar year, please add an item for each leave by clicking (1) Add item, then (2) indicate the type of leave, (3) the semester(s), and (4) dates.
After you are satisfied with the information you have provided, you can continue the FAR by clicking Save and exit.
To continue onto the next section, you can navigate to the List Summary > Where Next? and click (1) Back up to Faculty Annual Report to return you to the FAR Welcome page.
Note: after you complete the Leave section, a soft warning will appear in your Summary Panel. This is expected and will not prevent you from submitting your FAR.
Alternatively, you can click (2) Go to Advising to bring you directly to the next list.
In this section, you will record you advising activity from the past calendar year.
To begin, click Add item.
Complete those fields that are applicable to your advising activity from the past calendar year.
The text you provide in Summarize your special contributions to student advising will appear in the one page summary report review by the Provost.
Once you have completed all applicable fields, click Save and exit.
You may indicate that you have no advising activities to report by (1) clicking Add supporting information and (2) checking the Not Applicable box. To continue, (3) click Save and Exit.
To continue onto the next section, you can navigate to the List Summary > Where Next? and click (1) Back up to Faculty Annual Report to return you to the FAR Welcome page. Alternatively, you can (2) click Go to Works in Progress to bring you directly to the next list.
5.4 Works in Progress
In this section, you will add works in progress to be included in your FAR. You will need to add an item for each work in progress you wish to include. To begin, click Add item.
For each work in progress, you will provide (1) the title of the work, (2) the scholarly or creative work type, and (3) the description and/or status of the work. The Description/Status field should include a clear indication of that the status of the work is (e.g., contracted, in draft, in press, etc.). Once you have completed entering this information, (4) click Save and exit
Add additional items for each work in progress you wish to include in your FAR.
Please note that if you have accidentally clicked Add item and then click Cancel and blank item still appears in your FAR, you can click the red X in the upper right hand corner of the item tp delete it.
You can also include general comments regarding your works in progress by (1) clicking Add supporting information and (2) entering any remarks you wish to include in your FAR in General Comments. If you do not have any works in progress to report for the past calendar year, simply (3) check the Not Applicable box. To continue, (4) click Save and Exit.
To review your completed FAR for submission, navigate to the List Summary > Where Next? and click Back up to Faculty Annual Report.
6. Review and Submission
6.1 Export your FAR
To view the information you’ve entered for your FAR in My CV, navigate to the FAR Welcome Page > Summary Panel > What Next? And click Export to Word or PDF.
You have the ability to export two FAR reports (in PDF):
(1) A full version: this report will display all information you’ve entered for your FAR in My CV.
Use this report to ensure that your FAR is complete and that all items and comments have been entered.
(2) A one page summary: this report will be reviewed by the Provost’s Office as part of your annual merit review.
Use this report to ensure you have properly ranked all items.
6.2 Submit for Review
Once you are ready to submit your FAR for review, navigate to the FAR Welcome Page > Summary Panel > What Next? And click Mark as done.
This will bring you to a confirmation page. Scroll to the bottom and click Mark as done.
Your Faculty Actions Manager will be notified that you have submitted your FAR. She or he will then move your completed FAR into the review process.
7. Additional Resources
More information about My CV, including contact information for your My CV Liaisons, additional User Guides and Frequently Asked Questions, can be found on the My CV Project Website.