Subrecipient Invoice Review

Sponsored Programs, Post-Award

Dear Principal Investigators:

Part of our mission as stewards of sponsored research funding from the federal government, and other sources, is to ensure that charges to sponsored projects are in accordance with direct charging practices described in the OMB Uniform Guidance and University policy.

In the case of subrecipient invoices, each invoice must be reviewed and signed by you, the Principal Investigator. The PI review should include (i) a brief review of the invoice, with special attention to the salary and wage costs invoiced (ii) a review of travel expenses to verify need for the travel during the billing period; and (iii) a review of material and supply charges for reasonableness.

The PI must either sign the invoice or provide evidence of approval via email. In each instance, the PI’s signature or email approval represents assurance that sufficient technical progress has been made to justify payment of the subrecipient invoice.

Should you ever dispute a subrecipient invoice expense or have any questions concerning your subrecipient invoice review, please contact your Sponsored Programs Post Award Research Administrator. The Research Administrators by Unit/Department link outlines our Research Administrator assignments by Unit/Department. If you can’t find the information you need, please don’t hesitate to call the main line (617-353-4555) for assistance.

Thank you,

Gretchen Hartigan
Assistant Vice President
Sponsored Programs Post Award