Change in Advance Account Policy and IPAR Form
Effective immediately, Sponsored Programs will be setting up advance accounts with $0 dollars and limited to 6 months. Expenses charged to advance accounts will reflect a negative balance in SAC until the agreement is received, and the award budget entered into the system.
These changes are being implemented in response to shifts in the Federal Landscape and as a proactive measure to mitigate financial risk to the institution.
There will be no change to current advance accounts or advance account requests currently in the setup queue.
We encourage all departments and schools with existing Advance Accounts to review them and assess the likelihood of funding. If you would like an Advance Account to be closed, please contact your Post-Award Officer.
To support this change, the advance account section of the IPAR form has been updated.
The notable updates are as follows:
- Removal of the direct, indirect, and total cost fields.
- Removal of the end date requested field.
- Addition of a statement that advance accounts will be set up for no more than 6 months from the start date.
- Addition of a statement that the department assumes responsibility for all expenses on Pre-Award or Advance Accounts that cannot be charged to the sponsor.
Request for Advance Accounts should continue to be submitted to your Pre-Award Officer.
If after 6 months the agreement is not received, an award ending notification will be sent to the department to request that expenses be moved and the advance closed.
We will be covering this topic in detail at the Department Administrator Forum on Thursday, November 13 from 10:30am – 12pm. Please register here to join.