Moveable Capital Equipment

With the recent transition to SAP Ariba Guided BUying in August, Property Management would like to remind you of their role in the purchase requisition process.  Property Management reviews purchases ≥ $5,000 to screen for Moveable Capital Equipment. Purchase Requisitions (PRs) ≥ $5,000 for equipment need to be itemized or include an attachment with a quote or an explanation of what is ordered.

Dear BU Requisitioners and Approvers,

Property Management reviews purchases ≥ $5,000 to screen for Moveable Capital Equipment. Purchase Requisitions (PRs) ≥ $5,000 for equipment need to be itemized or include an attachment with a quote or an explanation of what is ordered. The guidance below will assist Requisitioners in creating PRs for equipment.

Defining Moveable Capital Equipment:

  • Purchased item has a useful life of one year or greater
  • Cost of the item is ≥ $5,000, including delivery, installation, and the cost of attachments required to operate the item when those attachments are acquired as part of the original equipment purchase
  • Boston University has title to, is the custodian of, or is held responsible to account for the item

Creating a PR for Moveable Capital Equipment:

  • Line Items:
    • Each item of a capital purchase (e.g., device, component, installation, delivery) needs to be a separate line item in the PR.
    • If you have multiple pieces of capital equipment, all components can be included as part of the same line item.
    • Warranty and service plan costs need to be placed on a separate line as they are not capitalized.
  • Attachments:
    • Documentation (e.g., quotes, product information) must be attached or provided by link in the Comment section.
    • If the delivery address is different from the equipment’s final location, add the address (including building and room number) of its final location in the Comment section.

Notes:

  • Once the PR is submitted to Property Management, a representative may reach out with questions regarding the equipment and its performance location.
  • If your order is funded by a sponsored program, Post Award Financial Operations (PAFO) will be added as an approver to the PR.
  • Property Management keeps an inventory of capital equipment, tracking each item from purchase through deployment and disposition.

If you have any questions about Moveable Capital Equipment, please reach out to Property Management or visit their website. Questions on creating a PR can be directed to Sourcing & Procurement via the Financial Affairs Customer Service Portal.

Thank you,
Sourcing & Procurement

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