Job: Orchestra Personnel Coordinator

The Boston Symphony Orchestra, Inc. is seeking a talented arts administrator with a diverse skillset to join as Coordinator, Orchestra Personnel. This position will support essential administrative and operational Orchestra Personnel functions for all BSO, Inc. ensembles and orchestral activities in accordance with the provisions of the Trade Agreement. The ideal candidate for this position has a background in orchestral music and exhibits excellent organizational, time management, communication, and interpersonal skills. Relocation to Tanglewood (July-August) required

Job Responsibilities 

  • Orchestra Personnel 
  • Perform administrative operations for the Orchestra Personnel Office including: 
  • Distributing information to orchestra members, staff, and guest musicians. 
  • Maintaining personnel and office files and processing expense reports. 
  • arranging logistics for guest musicians. 
  • Keeping accurate records of attendance and personnel rotations.  
  • Perform Orchestra Personnel Manager duties during concerts and rehearsals as assigned. 
  • Perform data entry projects as assigned. 
  • Assist in new Player and guest musician onboarding and orientation as assigned.  
  • Community Chamber Concerts 
  • Coordinate all orchestra personnel aspects of the BSO’s Community Chamber Concert and Tanglewood Prelude Series. 
  • Assist in planning and staffing for other external chamber music performances. 
  • Assist in the preparation of union media reports and process monthly Extra musician pension contribution reports to the AFM-EPF.  
  • Perform other duties as directed as they pertain to Orchestra Personnel. 
  • Auditions 
  • With Manager, Orchestral Personnel, coordinate all aspects of auditions for the BSO, BPO, BPEO, and BSO Resident Fellowship in accordance with the Trade Agreement. 

QUALIFICATIONS 

  • Bachelors’ degree or equivalent with emphasis on arts and humanities. Degree in music highly preferred.  
  • Formal musical training or equivalent experience and knowledge of classical music repertoire desirable. 
  • Knowledge of computer systems and Microsoft Office software. 
  • Knowledge of OPAS (Orchestra Planning and Administration System) helpful. 
  • Excellent organizational, time management, communication, and interpersonal skills. 
  • Ability to use discretion and work with confidential information and materials. 
  • Must be able to work normal business hours as well as some evenings, weekends, and holidays. 

TO APPLY: 

Applicants can apply on the BSO application portal which may be accessed HERE. 

ABOUT THE BSO: 

Founded in 1881, the Boston Symphony Orchestra (BSO) is one of the premier orchestras in the world. The BSO is committed to bringing world class music and performances to the local and international communities. The key to our success has been our employees from the musicians onstage to those behind the scenes.

The BSO is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.    

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Image Credit: Boston Symphony Orchestra