Job: Business Manager

 

The Business Manager is responsible for all financial transactions and overall cash flow and financial management of the organization, including payroll, benefits, and insurance. The position requires strong bookkeeping skills, financial management knowledge, excellent attention to numbers and detail, and the ability to work independently. The Business Manager reports to the Executive Director (ED) and works with the ED to create and monitor the annual budget, to supervise day-to-day business and financial operations, and to provide finances for grant applications and reports. Monthly financial reporting is made to the Treasurer and Finance Committee of the Board of Directors.

The Business Manager position is 30-35 hours per week (4 days, some of which may be remote).

RESPONSIBILITIES:

  • Perform all accounts receivable functions including invoicing, data entry from the ticketing and registration system, deposits, and collections
  • Perform all accounts payable functions, including timely bill and payment processing
  • Process and manage biweekly payroll processing, including vacation and sick time accrual
  • Conduct month-end closings and record adjusting journal entries
  • Issue monthly financial reports and prepare consolidated report for Board of Directors
  • Prepare, analyze and summarize data as requested for grants and other projects
  • Remit monthly sales and meals taxes to the state
  • Conduct periodic reconciliations of all accounts to ensure their accuracy
  • Assemble information for external auditors for the annual audit
  • Maintain the chart of accounts
  • Create, manage, and maintain the annual budget in conjunction with the Executive Director, including cash flow analysis as needed
  • Provide clerical and administrative support to management as requested
  • Follow accounting policies and procedures
  • Perform basic Human Resource duties, including benefits management and new hire processing, and maintain confidential personnel files
  • Act as primary liaison with the insurance company and manage the annual renewal process
  • Prepare all surveys and questionnaires that may be required by the Federal or State government for statistical purposes

QUALIFICATIONS:

  • At least two (2) years’ experience working in accounting or bookkeeping; non-profit or arts administration experience a plus
  • Experience with accounts payable, accounts receivable, payroll, and general ledger
  • Thorough knowledge and understanding of Generally Accepted Accounting Principles (GAAP)
  • Knowledge of budgeting and forecasting
  • High degree of attention to detail and accuracy
  • Proficient skills in QuickBooks Online and Microsoft Excel
  • High level of resourcefulness, initiative, and problem-solving skills
  • Strong communication skills
  • College degree or equivalent training/experience preferred

COMPENSATION AND BENEFITS:

  • Salary beginning at $50,000
  • Flexible work schedule, including the opportunity to partially work remotely
  • Medical, dental, and vision insurance
  • Unlimited paid time off, subject to policy guidelines
  • Annual paid sick time in the amount of 35 hours
  • Opportunity to enroll in one complimentary class per educational term, subject to availability and class proceeding with sufficient enrollment
  • Opportunity to purchase exhibited artwork at a discount on the final day of exhibitions
  • Complimentary ticket to select performances, subject to availability
  • Complimentary membership at Arsenal on the Charles campus fitness center

APPLICATIONS AND INQUIRIES:

Please submit a letter or email of interest with your resume to Executive Darren Farrington at darrenfarrington@mosesianarts.org.

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