Intra-University Transfer (IUT)

1. Purpose

The purpose of this policy is to articulate University-wide standards governing intra-university transfer (IUT). The policy statement establishes criteria and guidelines to facilitate student transfers among all undergraduate schools and colleges.

2. Covered Parties

The policy applies to undergraduate students enrolled in one or more of the University’s schools and colleges as a full-time undergraduate as of the date of enactment. This policy does not entail or supersede University policies and procedures pertaining to enrollment in the Boston University Dual Degree Program (formerly known as BUCOP).

Please note that dual degrees with both an undergraduate and a graduate component have separate applications and entrance requirements. Entrance into these programs is competitive and not guaranteed.

Students seeking to transfer to a degree program in Metropolitan College must apply through the Metropolitan College Admissions Office. Students seeking transfer from Metropolitan College to a degree program in another Boston University school or college must apply as a transfer student through Boston University Undergraduate Admissions.

3. Defined Terms

Intra-university Transfer (IUT): the process by which full-time undergraduates enrolled at Boston University change their primary academic affiliation from one school or college to another within BU.

Transfer Criteria: academic requirements that each student must meet to transfer from one school or college to another. This includes academic standing, GPA, and Gateway Criteria.

Gateway Criterion: a course, portfolio, audition, or level of academic performance that is required by the Receiving School for any IUTs that helps to ensure continued good standing and progress towards a degree in such school or college (Gateway Criteria are attached as Appendix B to this policy).

Sending School: the current BU school or college of registration for a prospective IUT.

Receiving School: the BU school or college to which a prospective IUT desires to transfer.

School of enrollment: the school or college of record, i.e., the school or college to which a student has primary academic affiliation and from which an official transcript would be issued.

4. University Policy

Policy

Undergraduate students enrolled full-time in one or more of the University’s undergraduate schools or colleges may change their BU school or college or enrollment if they meet the following transfer criteria:

  • Cumulative grade point average (GPA) of: (a) for students enrolled in four-­‐year schools and colleges, 2.0 or greater on at least 12 or more credits per semester for at least one semester in the student’s current degree program
  • Satisfactory completion of Gateway Criteria as certified by an advisor in the Receiving School. As part of the IUT process, students are strongly encouraged to obtain in-person advising by advisors in the Receiving School.

The procedure for applying for intra-­university transfer, which is common to all undergraduate schools and colleges, is attached as Appendix A to this policy. Critical dates are included therein and may change annually.

Gateway Criteria: The purpose of establishing Gateway Criteria is to help to ensure that students entering as internal transfers have a reasonable chance of academic success and program completion. In general, they are consistent with expectations of students already enrolled in the Receiving School who are in the same cohort as the prospective IUT student. Gateway Criteria are not a guarantee of success. Once they transfer, students must meet the academic standards of the Receiving School in order to continue their enrollment. Schools and colleges should work with the Office of the Provost and the University Registrar to ensure that students from other schools and colleges are able to enroll in Gateway Courses. A list of school and college Gateway Criteria is maintained as Appendix B to this policy.

Implementing procedures and guidelines.

Advising

Prospective internal transfer students must discuss their transfer in person with an advisor in the Receiving School. The advisor must certify that the student meets the Gateway Criteria. Advisors are encouraged to discuss, to the best of their abilities, the student’s ability to succeed in the desired program given their current academic record as well as the influence of transferring on the student’s ability to obtain a degree in the desired program within the traditional four-year undergraduate time frame.

Reporting and Monitoring Policy Implementation

Each fall, the Institutional Research office shall provide each school and college an enrollment summary that contains not only the number of continuing student, but also numbers of students transferring into and out of their school or college for both internal and external transfers. The Provost’s Undergraduate Council shall review, endorse, and communicate changes to Gateway Criteria on an annual basis.

Right of appeal

It is expected that if a student satisfies the transfer criteria and meets published deadlines, then she or he will be allowed to change her or his college of enrollment beginning the next academic term. If, however, a student’s application for IUT is denied, she or he may appeal the decision in writing to the Associate Provost for Undergraduate Education, which, in consultation with the Receiving School, will make the final determination.

5. Responsible Parties

The University Registrar, in consultation with the Undergraduate Council, oversees implementation of this policy. The following list of parties includes their responsibilities as they pertain to this policy.

  • Undergraduate Council: reviews, approves, and communicates changes to Gateway Criteria annually.
  • University Registrar: records changes to the student record; provides official and unofficial transcripts; and provides policy oversight.
  • Institutional Research: provides annual statistics regarding enrollment flux.
  • School/College Advising offices: advise students on IUT options and criteria; certify prospective IUT students’ completion of Gateway Criteria. A list of offices is below.
    • College of Arts and Sciences: Dean Ralph W. Taylor Academic Advising Center
    • College of Communication: Office of Student Services
    • College of Engineering: Undergraduate Programs Office
    • College of Fine Arts: Student Services
    • College of General Studies: Student Services
    • College of Health and Rehabilitation Sciences: Sargent College: Academic Services Center
    • Metropolitan College (SEP program): Undergraduate Student Services
    • School of Education: Student Services
    • School of Hospitality Administration: Academic Counseling Office
    • School of Management: Undergraduate Program Office

6. Related Policies and References

The Undergraduate Bulletin contains definitions of good academic standing, degree requirements, and course offerings for planning purposes.

The Boston University Lifebook lists relevant academic and enrollment policies that apply across schools and colleges.

7. History

Effective date: July 1, 2011 for IUTs effective in fall 2012

Appendix A

Program Change Procedures
Purpose: to facilitate IUTs and the transition from CGS and SEP to four-year colleges.

Part A. IUT Process

  • The student completes a request form at the school to which she or he wishes to transfer.
  • The student makes an appointment with and meets with an adviser at the Receiving School, who reviews transcript on Student Link and completes an advising sheet.
  • The Receiving School/College reviews AP scores and transcripts.
  • The Receiving School/College admitted student’s record is updated online.
  • The Receiving School/College communicates with the student via email and includes a link to Degree Advice on the Student Link if applicable.
  • SEP students can switch to CGS until the end of freshmen year. To facilitate this process, CGS and SEP will share Onbase access to each other’s records.
  • Deadlines:
    • Applications are accepted beginning after the fall of the student’s freshman year and no later than end of the first semester of junior year
    • For all schools except SMG and COM there are two published deadlines per year—one for fall and one for spring—but applications are reviewed on a rolling basis. The deadline dates vary, but all of these schools would be willing to work with common deadlines.
    • SMG and COM’s requirements are such that they feel strongly about their deadlines:
      • SMG:
        • May 1st for Fall
        • August 1st for Fall including review of Summer work
        • December 1st for Spring
      • COM
        • One month after the start of classes for the following semester

Part B. Reporting

  • Requests for IUTs should be documented in Student Notes using the IUT category
  • Schools will communicate with each other as students IUT out of one school and into another. The Receiving School will email the Sending School. A contact list is attached.

Exceptions:

  • Dual Degree: the program change form will still go to the Registrar’s Office.
  • Students wishing to transfer to CFA must audition, submit a portfolio, or both.
School Contact Email
CAS Tom Forbes forbes@bu.edu
CGS Stacy Godnick sgodnick@bu.edu
COM Ryan Thurston ryjt@bu.edu
CFA Alyssa Baker afbaker@bu.edu
ENG Joanne Cornell jcornell@bu.edu
MET Ellen Peterson metuss@bu.edu
SAR Deborah Claar dsclaar@bu.edu
SED Jackie Boyle boylej@bu.edu
SEP Cathy Lysy clysy@bu.edu
SHA Abby Raspallo araspall@bu.edu
SMG Sally Ward seward@bu.edu
UHC Amanda Scobie ajscobie@bu.edu

Appendix B

Gateway Course Criteria Effective July 1, 2011

CAS None
COM CO 101 must be completed with a minimum grade of C (revised Fall 2011).
ENG Student in good standing. Students reviewed on a case-by-case basis; math and science courses may be required.
CFA Student must audition, submit a portfolio, or both.
SAR None for most programs. Students reviewed on case-by-case basis for freshman-entry professional programs.
SED Student in good standing. ED 100/101 must be completed with a minimum grade of B-.
SHA HF 100 completed with a minimum grade of C or better (HF 200 for SMG students).
SMG
SM 299 must be completed with a minimum grade of B-.