Important Information

Information for Participants During the Academic Year

Payment Dates

Fall and spring UROP awards are paid weekly over 10 weeks. Payments are issued with the expectation that you will complete the proposed research project. If you do not complete the project, you will be required to return the funds. If for any reason you cannot complete the research, you must let us know as soon as possible. 

Working Hours Stipulations

  • UROP awards are paid as weekly salaried payments through Student Employment.
  •  Students are not eligible to work more than 20 hours/week during the academic year across on-campus jobs.
  • Students cannot receive double payment for working the same job. For example, if you work 10 hours/week during the academic year for a UROP stipend, you cannot be paid with work-study or departmental funds for the same 10 hours. However, if you work 10 hours/week during the academic year for a UROP stipend and an additional 10 hours on another job or on the same research project, you may be eligible to receive payment from work-study funding or departmental for the additional hours worked under the hourly guidelines listed above.
  •  All non-UROP funding sources used to support your research project need to be discussed with your mentor.
  • The university policy on working hour stipulations can be found here: http://www.bu.edu/seo/students/on-the-job/workhours/ 

Payment Eligibility

UROP Payments are processed through Boston University’s Student Employment Office (SEO). Therefore, all payments must meet SEO standards outlined here.

Direct Deposit

If you do not have direct deposit, you will need to enroll. Instructions for enrolling can be found at: http://www.bu.edu/seo/students/pay/direct-deposit. If you have never received a paycheck form Boston University, you will not be able to sign up for direct deposit until after you are hired into the payroll stystem. For questions regarding direct deposit, please contact the Student Employment Office at 617-353-3594. Checks will NOT be available for pick up at the UROP Office.

Taxes

UROP Awards are considered taxable income. Questions about taxation should be directed to the Student Employment Office.

Required Forms

Before beginning your project, you’ll need to complete the following forms.

  • Award Acknowledgment Form
  • Press Release Permission Form
  • Intellectual Property Agreement
  • Mentor Approval Form

You will also need to complete an I-9 and W-4 in order to receive payment. If you have these forms on file with Boston University, you DO NOT need to resubmit. If you do not have the forms on file, more information will be sent via email about how to complete these forms.

Information for Participants During the Summer

Summer 2022 Program Dates
June  6 –  August 12

Payment Dates

Your summer UROP award will be paid weekly over 10 weeks. Payments are issued with the expectation that you will complete the proposed research project. If you do not complete the project, you will be required to return the funds. If for any reason you cannot complete the research, you must let us know as soon as possible.

Policies Regarding Payments, Working Hours Stipulations, and On-campus Employment – Summer Awardees

  • UROP awards are paid as weekly salaried payments through Student Employment. You do not need to enter hours weekly to receive your payment.
  • Students are not eligible to work more than 40 hours/week during the summer across on-campus jobs, even if the work is being conducted remotely.
  • Students cannot receive double payment for working the same job. For example, if you work 20 hours/week during the summer for UROP, you cannot be paid with work-study or departmental funds for the same 20 hours worth of work. However, if you work 20 hours/week during the summer for a UROP stipend and an additional 20 hours on another job or on the same research project, you may be eligible to receive payment from work-study or departmental funds for the additional hours worked under the hourly guidelines listed above.
  •  All non-UROP commitments (additional jobs, volunteer positions, etc.) need to be discussed with your mentor.
  • If you are working for Orientation, Events & Conference Services, or another on campus job that provides payment for full-time work and provides housing, you are NOT eligible to receive summer UROP funding. No exceptions will be made. If you are unsure of your eligibility, please contact us, so we can get in touch with your supervisor.
  • University policy does not allow students to be hired for more than 40 hours of work/week. Therefore, during the 10 week-summer UROP program, we will not be able to hire you if you have other jobs on campus that put your total number of hours worked over 40. It is your responsibility to ensure that the hours for which you are hired across on-campus jobs do not exceed 40 per week.
  • It is federal law that you must be paid overtime for any hours worked over 40 per week. If you work more than 40 hours/week across on-campus jobs, UROP will not pay overtime. Your other on-campus job will be required to pay overtime.
  • You must notify, by email (and cc’ urop@bu.edu), your supervisor(s) for other on-campus paid jobs to let them know how many hours per week you have committed to conducting UROP research. You must also provide them with the dates of the program.
  • You must complete and submit the on-campus job notification form (through Jotform), signed by your supervisor(s) for each additional job you are working on campus.
  • Failure to follow these policies will result in cancellation of your award.

The university policy on working hour stipulations can be found here: http://www.bu.edu/seo/students/on-the-job/workhours/ 

Payment Eligibility

UROP Payments are processed through Boston University’s Student Employment Office (SEO). Therefore, all payments must meet SEO standards outlined here.

Direct Deposit

If you do not have direct deposit, you will need to enroll. Instructions for enrolling can be found at: http://www.bu.edu/seo/students/pay/direct-deposit. If you have never received a paycheck form Boston University, you will not be able to sign up for direct deposit until after you have been hired into the payroll system. For questions regarding direct deposit, please contact the Student Employment Office at 617-353-3594. Checks will NOT be available for pick up at the UROP Office.

Taxes

UROP Awards are considered taxable income. Questions about taxation should be directed to the Student Employment Office.

Required Forms

Before beginning your project, you’ll need to complete the following forms via the Jotform link you received by email.

  • Award Acknowledgment Form
  • Press Release Permission Form
  • Intellectual Property Agreement
  • Mentor Approval Form

You will also need to complete an I-9 and W-4 in order to receive payment. If you have these forms on file with Boston University, you DO NOT need to resubmit. If you do not have the forms on file, more information will be sent via email about how to complete these forms.

Summer Housing

Students participating in summer UROP are responsible for finding and funding their own housing. Here are resources for finding on-campus and off-campus housing.

Summer Funding Eligibility Stipulations

Students graduating in May 2022 are NOT eligible to apply for summer 2022 UROP funding.