Students who are being paid hourly are paid for hours worked only. Lunch time, breaks, sick days, holidays, and snow days are not to be counted as hours worked. Timesheets must accurately reflect the hours worked, and all breaks taken.
Holidays may necessitate early timesheet deadlines. If hours estimated in advance do not accurately reflect actual hours worked, the student should consult his or her supervisor about making the appropriate adjustment for the next payroll cycle.
Students receiving a weekly stipend amount will not need to input hours on a timesheet, but should confirm the hours per week with their supervisor.
A student eligible to receive earned sick time should contact his or her departmental supervisor for processing this payment.
On-Campus Student Employees
Each week that you work, it is your responsibility to submit a timesheet to your supervisor, who will verify hours worked and then submit it to the departmental payroll coordinator, who then authorizes payment of wages. You will enter your hours via the Employee Time Entry function on the Work tab of the Student Link. Entering your hours is a simple process and should be done each day that you work.
Each department at Boston University has its own procedures for processing weekly timesheets, which you should discuss with your supervisor. You should also ask how you will be notified of early timesheet deadlines that occur because of holidays.
Off-Campus Work-Study Students
Only the Boston University generated and provided off-campus student timesheet will be accepted for payment for an Off-Campus Work-Study position.
For each week you work, your supervisor must submit a completed timesheet by following Monday, so that you may be paid the following Friday following our Off-Campus Work-Study Program Payroll Procedures.
Please note that holidays may necessitate early payroll deadlines. Supervisors are sent a copy of the Early Payroll Deadline schedule with the timesheets for each semester.
If you are experiencing difficulty with this process, please contact the Off-Campus Work-Study Payroll Coordinator immediately.