PT Job: Office Associate


Celebrity Series of Boston is seeking an individual to work in support of the Administration and Finance department, particularly in service of the Celebrity Series office functions. The office associate will work in person in support of colleagues on administrative tasks.

Duties and Responsibilities: 

  • Monitor the front desk, schedule visitors, and set up new employees with building access.
  • Effectively triage requests and questions to the correct department or individual and make recommendations on best practices when applicable.
  • Act as point of contact with building for maintenance requests.
  • Maintain contact information for vendors, and order food for office events.
  • Order office supplies, and track expenses in accordance to supply budget.
  • Support copier and postage machine maintenance.
  • Seek innovative ways to create and foster a positive work environment in the office.
  • Sort incoming mail and maintain staff mailboxes with staffing changes.
  • Set up new employees in the phone system and directory.
  • Add contacts for Advancement in Microsoft.
  • Oversee job postings in Breezy.hr, Hireculture.org, and website for the organization.
  • Process bills in Bill.com.
  • Monitor Billing email.

Desired Qualifications:

  • Positive and professional demeanor with a genuine interest in helping others.
  • Excellent computer skills, with a competency in learning new technologies.
  • Organized with a high attention to detail.
  • Confident, thoughtful self-starter and finisher who is creative, collaborative, and team oriented particularly while working in a hybrid environment.
  • Experience in Accounts Payable desirable but must possess an interest in learning.
  • A willingness to continuously challenge norms and embrace new ideas and ways of working.
  • Commitment to advancing active anti-racism efforts in the workplace and a deep personal interest in Celebrity Series’ ongoing Equity, Diversity, and Inclusion efforts.

Please apply even if you don’t meet 100% of position expectations. Celebrity Series values different personal and professional experiences, and applicants are encouraged to apply even if not all requirements are met.

Compensation and Time Requirements:

This position is for 20 hours a week in the office. $20,000 Annually.

How To Apply:

Please apply via Breezy.

Apply by:


October 30, 2023

Salary:

$20,000 – $20,000 / Per year

About this Organization:

With a mission to present performing artists who inspire and enrich our community, Celebrity Series, founded in 1938, has become a mainstay of Boston’s cultural life by bringing a widening spectrum of performers to Boston’s major concert halls. Celebrity Series presents over 70 subscription series performances in 8 to 10 different venues, and over 150 community engagement activities annually. Celebrity Series’ audiences experience the world’s great orchestras, chamber ensembles and soloists, and leading artists in contemporary dance, jazz, world, and folk music, and spoken word. Alongside mainstage performances, Celebrity Series’ Arts for All! community engagement programs connect with a dynamic network of hundreds of community collaborators, reaching thousands of individuals annually, through 150+ activities. During the COVID-19 pandemic, performances have been live streamed (free and paid) through its website as Celebrity Series @ Home. While initially pursued as a response to the shutdown of live performances, streamed content will remain an important and complementary strategy now that Celebrity Series has returned to live, in-person performances. Learn more at www.celebrityseries.org.