Application Process

Please Note

It is only necessary to fill out an application if you are applying for funding from UROP. To “apply” to work with a specific professor, please contact that professor directly.

Instructions for Completing an Application

Applications for UROP funding consist of two separate components: 1) the online student application and 2) the online letter of recommendation from the research mentor.

Remember that your application will be evaluated by several professors, and not all reviewers will be experts in your field. It is important that you write your application in general terms and explain any necessary technical details. You should discuss your proposal extensively with your research mentor. It is often helpful to have a friend who is unfamiliar with your proposed research review the application and highlight areas of confusion. You may also contact the UROP office to make a review appointment, at which the UROP staff will review your application and provide feedback and suggestions. However, the primary source of application advice should come from your research mentor. Application review appointments with UROP staff will not be available on the two days prior to the deadline.

The following are sections that must be completed on all applications:

  • Applicant Information
  • Project Title
  • Project Description and Goals
  • Project Significance
  • Methodology
  • Timeline
  • Background Experience
  • Bibliography
  • Funds Requested
  • Safety Training

Complete the following sections only if they apply to you:

  • Appendix (i.e., graphs, charts, data sheets. Do not use this section to continue the text of any other section. We cannot guarantee that the appendix will be read by the Faculty Review Committee)
  • Request for Continued Funding (this should be completed if you have previously received UROP funding)
  • FROG Budget (if applying for supplies)
  • Curriculum Vitae (if applying for the Riemen Prize)
  • Any application for research involving human subjects or animal use must include a copy of the IRB or IACUC approval letter (the complete protocol is not necessary)

Note: The first page of the UROP application includes optional, anonymous questions regarding GPA and ethnic background. This information is used only for statistical purposes within the UROP office, and is not seen by the review committee. Thus, this information does not impact the rating of your application. We use these data to evaluate trends in UROP participation. We are also asked to report some of these data to granting agencies when we seek additional funds to support UROP programs.

Note: If more than one student in a given faculty member’s research group is applying for UROP funds to work on a closely related project, each student must complete his or her own application addressing both the project as a whole and his or her individual contribution to that work. If both students will be working on the same project, each application must make this clear and describe each applicant’s role in the project. If two students submit identical or nearly identical applications, neither application will be reviewed.

Pre-review of your Application

This is optional. UROP staff will be available to briefly review your application prior to submission.  However, before making an appointment, make sure you have gone through your application thoroughly with your research mentor. Review appointments with UROP staff are available at the UROP office until the two days prior to the application deadline. Call 617-353-2020 or email the UROP office to make an appointment.

Deadlines for Application Submission

  • The deadlines for funding each year as as follow:  Fall funding (in mid-September); Spring funding (mid-December); Summer funding (mid-March).  Specific dates will be listed on the front page of the website or can be obtained by contacting the UROP office by phone or email.
  • Applications for Travel for Conference Participation or Research-Related purposes are accepted on a rolling basis.

Due to the volume of applications and our processing requirements, UROP deadlines are strict. Late applications must be approved by the UROP staff in advance.

Links to the Online UROP Application Forms

Standard UROP Application Form

UROP Travel Application