Report and Response Process

The review committee will prepare a written report to the University Provost that offers a concise, candid appraisal of the unit’s strengths and weaknesses as well as constructive recommendations for making improvements.

Whenever possible, the committee is encouraged to complete its report during the site visit period and time will be set aside in the itinerary for the committee to work on its draft. The draft report may be revised after the visit as desired by the review committee, however the report must be submitted to the Office of the Provost in final form within two weeks.

The report will be shared broadly with the unit’s faculty and leadership. Written reports should be as direct and frank as possible. If there is particular advice that should be transmitted to the University Provost, but is too sensitive to include in the general report, the review committee has the option to write a confidential cover letter to the report that will not be shared with the unit under review and the University Provost will keep such correspondence confidential.

The unit under review is expected to prepare a written response to the review committee’s report within four weeks. The response need not address all issues raised in the report and is not a conversation with the review committee, but should be viewed as an opportunity to outline and prioritize its plans based on the input of the review committee. The downloadable guidelines below provide a framework for structuring the response.

The following outlines the timetable for submission and distribution of the report and response:

  1. Review committee submits its report to the Office of the Provost within two weeks of the site visit.
  2. The review committee’s report will be sent to the head of the unit reviewed for distribution to the entire faculty and sent to the appropriate dean(s) by the Office of the Provost.
  3. Following consultation with the unit faculty, the head of the unit will submit a response to the review committee’s report to the Office of the Provost within four weeks; the response document should also be shared with the faculty of the unit and the appropriate dean(s). If a program or a department in a school/college is being reviewed, the dean is not expected to provide a separate response to the report.
  4. The Office of the Provost will distribute the report and the response to the members of the Faculty Committee on Academic Program Review.
  5. The Faculty Committee on Academic Program Review will discuss the report and response and reach consensus on the key points that should be brought to the University Provost’s attention.
  6. The report and response accompanied by a cover memo from the chair of the Faculty Committee on Academic Program Review are sent to the University Provost.

Guidelines for the Unit’s Response to the Review Committee Report: Appendix 5.