1. Initial Appointment Form

The most pertinent details about the appointment are listed here, such as appointment duration, work assignment, source of funding for the appointment, and a comments section. The comments section must include any special requests as outlined in the Dean’s memo. All sections of this form must be completed; areas that do not apply should be marked “N/A.” When the appointment has been reviewed and approved, a copy of the form with the Provost’s signature will be returned as official administrative approval.

PDF   DOC

2. Dean’s Memo

This should provide a brief overview of the appointment. This information would include the proposed rank and appointment period, tenure review year, if applicable, courses to be offered, any additional responsibilities, and the proposed salary and funding source. Please see the section above regarding calculation of the tenure review year. It is important that all special situations, funding requests, etc., are clearly stated in this memo; they must also be noted on the initial appointment form. All information on the Dean’s memo should be consistent with the rest of the appointment package.

3. Chair’s Memo (if applicable)

This should contain a descriptive, one-paragraph abstract of the appointment including a sentence on the educational background of the candidate, a sentence on the individual’s intellectual interests and contributions to the field, and another sentence or two on relevant experience. Where a Chair’s statement is not applicable or complete, the Dean needs to address these issues.

4. Affirmative Action Report Form

Affirmative Action Report Form

5. Signed Offer Letter

Junior Faculty Template

Clinical/Of the Practice Faculty Template

6. Three External Letters of Recommendation

Please submit three external letters of recommendation (for ASTPs and clinical ranks). These should not to be more than one year old. Please provide an English translation if any letters are in a foreign language.

7. Candidate’s CV

This must be up-to-date (no more than three months old).

8. Sexual Misconduct Background Check

This is required for unmodified professorial faculty, clinical faculty, of the practice faculty, and research faculty. Per their offer letters, candidates will need to complete an Authorization to Release Information form for each employer for whom they have worked in the past 7 years. Once an offer has been accepted, schools/colleges should send the signed offer and CV to hrtalent@bu.edu to forward to CSI, BU’s third-party vendor for conducting background checks. CSI will reach out directly to the candidate. Please note that appointment paperwork should still be submitted to the Provost’s Office during this process – i.e., please do not hold the appointment file pending completion of the background check. The Provost’s Office will hold approvals until that check is successfully completed.

9. For Paperwork Requiring Provost Approval

Please email PDFs of paperwork to apfac@bu.edu. You may contact the Faculty Affairs team with any questions or to check the status of paperwork.

Once paperwork has received final approval from the Provost, the Provost Office will send a scan of the initial appointment form to the school/college. Individual deans should send letters of notification to faculty. New BUIDs will be generated via the new hire form in SAP.

Paperwork

• Secondary Faculty Appointment Form (PDF)
• Secondary Administrative Appointment Form (PDF)

Required Paperwork for Secondary Appointments Spanning Multiple Schools

• Secondary Faculty Appointment Form (PDF)
• Current CV
  

Final Approval Authority

Provost: Secondary Faculty Appointments that span multiple schools/colleges
Dean: Secondary Faculty Appointments within a single school or college, Secondary Administrative Appointments (notification of secondary appointments requested by the Office of the Provost)

Faculty Handbook Information on Secondary Appointments