Acquiring Approvals
Broadcast messages are approved for content, appropriateness, as well as frequency. Approvals are required for all broadcast messages, including bulk emails sent from Boston University via other bulk email systems, and copies of written approval must be sent to specmail@bu.edu prior to submitting a broadcast message for scheduling.
For any approval request, please allow at least one business day to acquire your approvals, not including the two business days required for processing a broadcast message. Your request for approval should include a copy of the final message, and information about the sending requirements (who it will be sent to, when, and if it will be sent more than once). Please CC specmail@bu.edu on all approval requests so the broadcast email team will receive a copy when the approver replies-all.
If you are authorized to send the message to the target population, that’s fine and you will simply be asked to state that in a message. However, if a higher level of authorization is required (e.g. your Director or Department Chair) you’ll want to supply that. It might be helpful to refer to the Target Constituencies page for information on wider target populations and those required approval sources, although these authorization requirements may not apply to your situation.
If you would like to send your broadcast message more than once, even if the content is the same, it must be approved for repeated sending. All sending should be mentioned in your approval request with date estimates. The message must also be submitted one time for each sending; the broadcast email system does not have a mechanism for duplication or re-sending of messages. If you do not specify that the message will be sent multiple times in your original approval request, the broadcast email team may request that you obtain approvals again upon subsequent message submission.