Salary Cost Distribution Adjustments

Processing Student Payroll Corrections 

Student payroll actions for the week ending 6/30/2024 and forward that need to be corrected or adjusted should be processed using the SAP PA form Salary Cost Distribution Form (SCDF).  The SCDF will generate appropriate boxes as needed for retroactive adjustments and will route forms to the correct approvers

When to use the “paper SARF” 

Student payroll adjustments for terminated jobs or students that can no longer be accessed through the SAP PA Salary Cost Distribution Form (SCDF) must be submitted using the Student Adjustment Request Form (paper SARF). 

  • The paper SARF must be completed, signed by the appropriate parties, and submitted to the ENSA Student Employment team via ServiceNow.  
  • If the adjustment involves a sponsored program, internal order beginning with 95, the initiator is responsible for completing the cost transfer justification as well as routing the SARF to the appropriate individual in Sponsored Programs Post Award. 

If the adjustment for the terminated job or student includes the Federal Work-Study (FWS) Award 

  • FY24–25 FWS IO: 9500315181  
  • FY25–26 FWS IO (effective July 1): 9500316675  

Paper SARFs should be sent to Shelly Stewardson (sds@bu.edu), Director Special Projects, Policy and Process for approval. Shelly will coordinate obtaining the approval of the FWS Principal Investigator (PI).