The university I-9 procedure can be found here. The following are key points and tips for completing student employee Form I-9s.
If a student has previously completed a Form I-9 at Boston University as a student employee, they do not need to complete a new one.
Student employees must complete Section 1 of the Form I-9 prior to or on their first day of employment to ensure timely completion of Section 2 of the Form I-9.
Students are not required to fill out the Social Security Number, E-mail Address, or Telephone Number fields in Section 1 of the Form I-9. Note that if the student has not provided their Social Security number during completion of the Form I-9 at any point, they will need to update Student Payroll after hire for tax purposes following our information about students without Social Security numbers.
The student must be present when identification is reviewed during Section 2 of the Form I-9.
Employers must complete Section 2 no later than three business days after the student’s employment date. The hiring department will not be able to enter hiring information for a student employee until the Form I-9 has been properly completed.
Failure to complete a Form I-9 within this timeframe will result in delayed payment for the student employee. This is a violation of the Fair Labor and Standards Act (FLSA) and can result in prosecution.