Check and direct deposit reversals for student employees must be requested through Student Payroll, either in writing or by using the Check/Direct Deposit Reversal Form.
Student Payroll will verify the reversal request to ensure that the correct distribution and amount are being reversed. The completed reversal will then be sent to University Payroll for processing.
Reversals must be processed in a timely fashion. The proper adjustments cannot be made to your departmental budget until the reversal has cleared payroll.
When requesting a reversal on a Work-Study job, remember that only 30% of the gross earnings (department share) will be credited back to your department. The remainder will be credited back to the Work-Study fund. (Student Payroll will complete the distribution information for the Work-Study fund.)
Direct Deposit Reversals
Direct Deposit reversals must be submitted before noon on the day prior to deposit date (pay date). After that time, it is too late to stop the deposit and you will have to treat the transaction as a check reversal by obtaining a check from the student for the net amount of the deposit.
Check Reversals
When requesting a check reversal, include with the request either:
- The check that is to be reversed
- A personal check from the student, for the net amount of the payment, made payable to Boston University
Note: Requests for reversals of checks issued in the prior calendar year require the return of gross pay not net pay.
Seasonal Deadlines
Check reversals to be credited to the current fiscal year should be submitted to Student Payroll no later than the second Friday in June. After that date, it cannot be guaranteed that the reversal will be processed in time to affect the final fiscal year close.
Check reversals at the end of the calendar year should be submitted to Student Payroll no later than the second Friday in December to ensure that the reversal will be reflected on students’ W-2 statements.
