The weekly deadline for payroll coordinators to enter the final time sheet approval and to approve all hires will be 10 A.M. on Tuesday mornings. Payroll Coordinators will be provided advance notice of earlier deadlines due to holiday schedules.
Timely Submission of Student Payroll is Critical
It has become increasingly important that student payroll information be entered on time by both students and supervisors. All earnings submitted during each payroll period – whether hourly paid, weekly-salaried or one time payments – will always be taxed as one week.
- Student who are paid on-time during a weekly payroll run should not be impacted.
- Students who are paid for multiple weeks worked during a weekly payroll run will have taxes calculated as one week worked.
Students and supervisors should be aware that late payments create the potential for a student to be placed into a higher tax bracket for the week in which they are receiving additional payments. This can cause more taxes to be withheld from a students’ pay for that particular week.
IMPORTANT: Student Payroll cannot provide rebates to students who have higher amounts of tax withheld due to late submission of student payroll information. This applies to all late submissions, whether it is the student or supervisor who is at fault.
Hiring Timeframe Reference Guide (FY 2026)
This calendar outlines the typical hiring timeframes for each academic term in Fiscal Year 2026. While these dates reflect the general structure of student employment periods, departments are not restricted to these timeframes. Hires and terminations should align with each student’s expected period of employment.
| Fiscal Year |
Semester |
Start Date |
End Date |
| FY 2026 |
FALL 2025 |
8/25/2025 |
12/28/2025 |
| FY 2026 |
Winter Break |
12/29/2025 |
1/11/2026 |
| FY 2026 |
SPRG 2026 |
1/12/2026 |
5/17/2026 |
| FY 2026 |
SUM 2026 (Session 1) |
5/18/2026 |
6/28/2026 |
- Historical Semester Dates by Fiscal Year
