Housing & Dining Guarantee

Conference Housing Guarantee:

  • A guarantee for the number of attendees, by room type and by gender identity, must be submitted at least (10) business days prior to the arrival date as specified on signed contract.
  • At a minimum, Licensee is responsible for housing charges based on the guarantee.
  • A Room list must be submitted at least (5) business days prior to the arrival date. Licensee is responsible for the number and type of rooms as specified in the Guarantee or the Room List, whichever is greater.
  • Failure to submit guarantee (10) business days prior to arrival will result in the University providing the original number of rooms as specified by the signed contract.

Youth Programs:

  • Chaperones are required when attendees of the Licensee’s program are under age 21.
  • The lead chaperone must be at least 25 years old.
  • Groups with attendees under the age of 18 will have at least (1) chaperone for every (10) attendees.
  • Groups with attendees ages 18-21 will have least (1) chaperone for every (25) attendees.
  • Chaperones must be indicated with an asterisk (*) after the last name on the room list.
  • Age upon arrival must be listed for all attendees on the room list.