Chairs & Directors Guide

Below you can find links to information and resources to help you as a Chair or Director.

• CAS Administrative Calendar – Includes most major faculty- and staff-related meetings throughout the College
• CAS Faculty & Staff Handbook – Offers information on faculty-related policies and procedures
• CAS Forms & Instructions – Provides CAS and University forms for faculty
• What is a Department Chair? Presentation given by Former Dean Virginia Sapiro at the 2014 Chairs and Directors Orientation
• CAS Faculty Recruitment Workshop – Presentation by Former Dean Virginia Sapiro on recruiting Tenured & Tenure-Track Faculty
• Engaging Your Alumni and Friends – A guide for chairs, directors, and administrators on how to engage alumni and potential supporters of CAS
• Ten Rules for a Dysfunctional Organization – Pointers on how to create a collegial work environment by Francine Montemurro, Director of the Ombuds Office
• Preventative Medicine – Additional thoughts by Francine Montemurro, Director of the Ombuds Office
• Advice for Next Year’s Chair – Article from the Chronicle of Higher Education

Curriculum

Academic Planning:

• Begin academic planning discussions. Chairs/directors hold department/program faculty meetings leading to completion by early-mid October deadline of the Annual Academic Planning exercise, including course schedule and teaching assignments for the following academic year.

Course Scheduling:

• Finalize current Fall online course schedule in light of actual enrollments by adding needed seats or sections as approved, canceling under-enrolled courses, consolidating low-enrollment discussion sections, linking all instructors’ names to classes, canceling X sections (enrollment management sections).
• Complete online (UIS) scheduling of undergraduate and graduate courses for current year’s Spring semester prior to rollout of University Class Schedule and students’ Spring Registration Planner. Access to these scheduling functions is normally cut off in mid-September (dates provided each year at www.bu.edu/reg/faculty-staff/scheduling/). Also update descriptions for topics courses on department website and in online bulletin.
• By September 20, post complete listing of courses to be offered in Spring semester on department/program website. Feature newly approved courses in this listing and in updates throughout the year.

Curriculum Additions and Revisions:

• As early as possible in the new academic year, submit to Peter Law any proposals for new undergraduate majors, minors and/or substantive revisions to existing programs, if the desired date of their taking effect is the following Fall semester. Proposals to establish or revise graduate degree programs should also be submitted to Peter Law in September.
• Submit any last-minute proposals for new or revised Spring courses no later than the first week of classes.

Registration and Enrollment:

• Spring registration planner available to students in late September

Grading Support:

• Submit for Fall Grader Request Forms to Associate Dean Susan Jackson.

Faculty Actions

Fall deadline memo:

• A memo outlining deadlines during the fall semester is emailed out at the start of the semester. Review the memo and set internal dates to ensure all deadlines are met.

Tenure and Promotion:

• Department meets to vote on tenure cases that began in the previous spring.
• Chair or subcommittee completes the departmental reports (full and redacted versions) and submits application binders and candidate books to Alex Lundsted.

Promotion to Professor Reviews:

• Informational luncheon for promotion to Professor candidates in the following academic year.
• Chairs contact potential candidates for review for promotion to Full Professor.
• Potential candidates self-identify to the Tenure and Promotion Coordinator, Alex Lundsted.
• Chairs map out schedule to ensure all necessary information is submitted on time.

Mid-tenure Reviews:

• Alex Lundsted contacts Chairs to confirm list of candidates for fall reviews.
• Chair works with department on fall reviews, including classroom visits. Three classroom visits are due to Alex Lundsted in early December.

The Graduate School

Admissions:

• Online graduate applications for the following spring and fall semesters open on September 1. Training will be offered by GRS Admissions on the application database, procedures, and policies for departmental staff as well as faculty members.

Financial Aid:

• Departments should complete student hiring documentation and Student Employee Authorizations (SEAs) for new graduate students who are Research Assistants and Teaching Fellows in early September. You can find more information about student employment here.

Business Office

Budget Planning Process for the next fiscal year begins:

• Materials due in early October; instructions and forms are posted on the CAS website.
• Analyze your budget to make sure you are making the best possible use of your resources.
• Identify high-priority areas of instructional and other budgetary needs for the next fiscal year (July 1-June 30) that cannot be covered by current resources.
• Anticipate and detail all of your needs and related costs for part-time Lecturers to cover courses in the next academic year, whether as a result of faculty administrative release, leaves/sabbaticals, buy-outs, or regular assignment of that course to a Lecturer.
• Work with Facilities Management & Planning to obtain estimates for any renovation-related requests.
• Submit a well-documented request for additional one-time or continuing funding to cover those needs.

Restricted Account Mailing:

• Annual update on departmental gift and endowment spendable accounts. Spreadsheet will include fund limitations and balances as of the end of this fiscal year, as well as updated projected income for the next fiscal year. Copies of this spreadsheet are updated and redistributed as new accounts are established during the fiscal year.

Curriculum

Academic Planning:

• Academic Planning Self-study due mid-month, along with course schedule and teaching assignments for both semesters of following year, and supplemental budget request for following fiscal year.

Course Scheduling:

• Scheduling information for the following academic year is entered in the Academic Planning Database.

Learning Outcomes Assessment:

• Department/program faculties complete current year’s phase of their multi-year assessment plans for the majors and graduate degrees they offer, and discuss results and possible actions, toward submission by November 15 of Annual Report on Student Learning Outcomes Assessment. 
  

Registration and Enrollment:

• Academic advising and registration begin for Spring semester.
  

Faculty Actions

Sabbatical and Leave Planning:

• Identify faculty eligible for sabbatical or planning on a leave or teaching buyout during the following academic year. Discuss whether replacement is needed with associate deans and make any corollary changes to Academic Planning Database.

Full-Time Faculty Reappointments and Non-Reappointments:

• There are multiple full-time faculty reappointment and non-reappointment notification dates within the academic year: December 15, March 1, June 30, and August 31.
• Faculty Actions sends departments and programs a list of faculty who need to be reappointed/non-reappointed. Departments and Programs should generate their own list and confirm they match. If not, contact Faculty Actions.
• Paperwork for full-time faculty with a December 15 notification date is due in early November.

Part-Time Faculty Appointments & Reappointments:

• Begin process of determining part-time teaching needs for the spring semester.
• Paperwork for the spring semester should be submitted in mid-November.

Tenure and Promotion:

• Luncheon for chairs and administrators with tenure and promotion or promotion to Professor cases in the following academic year.

Promotion to Professor Reviews:

• Candidates officially decide whether to come up for review in the next cycle.
• Department submits CV to Alex Lundsted for review by divisional Associate Dean of Faculty.
• Chairs and full professors begin to identify external evaluators. Deadline is mid-November.
• Department and candidates begin to collect materials to be posted to their websites.

Faculty Development:

• New tenure-track faculty orientation

The Graduate School

Admissions:

• Spring graduate applications are due.
• Departments begin to review graduate applications for spring admissions.

Registration:

• Spring registration materials for graduate students and information are sent to departments/programs.

Business Office

First Quarter Confirmation Report:

• The CAS Business Office will distribute the First Quarter Confirmation report for the Department’s annual unrestricted operating budget and faculty research account allocations. This report is sent to the Chair/Director as well as the Department Administrator/Business Manager. This report requires year-end projections, by GL/Commitment item, for the current fiscal year. The completed report must be signed by the Chair/Director of the Department and returned to the Business Office as outlined in the memo sent with the confirmation report.

Curriculum

Bulletin Editing:

• Begin editing of the Undergraduate Bulletin. CAS bulletin coordinator Peter Law and GRS coordinator Laura Wipf will email department/program bulletin coordinators.

Learning Outcomes Assessment:

• Submit annual reports on Students Learning Outcomes Assessment by November 15 to Peter Law (for undergraduate majors) and Laura Wipf (for Master’s and doctoral programs).

Course Scheduling:

• Work with Dean’s Office on follow-up to the Academic Planning Self-study and class schedule as detailed in the Academic Planning Database.

Registration and Enrollment:

• Monitor enrollments in Spring courses throughout the registration period (November-January), and make needed adjustments to schedule, including with regard to faculty assignments and part-time hiring. Assistant Dean Gareth McFeely will contact your department/program regarding classes with low enrollments.

Faculty Actions

Part-Time Faculty Appointments & Reappointments:

• Registration for spring semester begins. Keep track of enrollments and assess whether there is a need for additional part-time lecturers, senior teaching fellows, and/or overbase appointments.
• Process continues into December and beginning of January when registration ends.

Promotion to Professor Reviews:

• Department submits list of external evaluators’ names and information to Alex Lundsted.
• Department submits websites and hardcopy material(s) to be sent to external evaluators.

Mid-Tenure Reviews:

• Chair to make sure that fall reviews have been completed and are ready for submission to Alex Lundsted by early December.

Lecturer Promotion:

• Alex Lundsted reaches out to chairs on behalf of the Dean to confirm Lecturers eligible for promotion in the next cycle. Chairs should work with faculty to establish who they are considering nominating for promotion from the list of those eligible.

Sabbaticals & Leave of Absences:

• Review requests by faculty interested in taking a leave or sabbatical in the following academic year.
• A comprehensive and careful replacement plan is crucial to the review of all requests; teaching plans should correspond with curriculum plan for Class Scheduling & Teaching submitted in October.
• Requests are submitted to Faculty Actions in early December.

The Graduate School

Graduation Requirements:

• Diploma applications for Master’s and PhD students with a January graduation date are due in GRS by November 1.

Student Services:

• Fall Graduate Research Abroad Fellowship (GRAF) nominations are due in GRS by early November.

Financial Aid:

• Departments to submit Departmental Aid Recommendation Forms (DARFs), Aid Changes, and Student Employment Authorizations (SEAs) for Spring semester graduate student aid by November 15.

Admissions:

• Departments are encouraged to submit all Spring graduate admissions decision recommendations to GRS by November 30 (November 15 for international applicants).

Curriculum

Bulletin Editing:

• Edits to program (i.e., major, minor, graduate degree) pages in the CAS and GRS Bulletins are due in mid-December.

Course Evaluations and Grading:

• Student course evaluations due by final day of classes, with earlier deadlines in some departments. Student course evaluations are required for all courses. Chair or delegate reviews evaluations for problems and/or follows up on prior problems.
  

• All final grades to be submitted before Intersession.

Curriculum Additions and Revisions:

• Final deadline for submission to Peter Law of proposals to establish or revise degree programs. Proposals may be submitted at any point in the academic year, but completion of required university-level review during current academic year cannot be guaranteed unless complete, review-ready proposals are submitted before intersession.

Faculty Actions

 Faculty Annual Reports (FARs) and External Activity Reports (EARs):

• FARs and EARs are available on the Faculty Link to be submitted by late February for the current calendar year.
• Chairs review faculty CVs to ensure they have been updated (no more than three months old at the time of the deadline) before they are uploaded to the CAS server.

Lecturer Promotion:

• Department confirms candidates to be nominated, via email to Alex Lundsted.

The Graduate School

Admissions:

• International Graduate student admission decisions for spring admission submitted to GRS after December 1 are not guaranteed enough time to complete all visa documentation in order to arrive at BU in time for the start of classes.
• Graduate student admission application deadlines for Fall admission are in December and early January.

Graduation Requirements:

• Final reader-approved theses and dissertations for January Master’s and PhD graduates due in GRS by mid-December.

Strategic Plan

• If required by the Dean, Full Strategic Plans for your department are due electronically to casdean@bu.edu in mid-December.

Curriculum

Course Scheduling:

• Finalize current Spring semester online course schedule in light of actual enrollments by adding needed seats or sections as approved, canceling under-enrolled courses, consolidating low-enrollment discussion sections, linking all instructors’ names to classes, canceling X sections (enrollment management sections).

Grading Support:

• Submit for Spring Grader Request Forms to Associate Dean Susan Jackson.

Faculty Actions

 Spring deadline memo:

• A memo outlining deadlines during the spring semester is emailed out at the start of the semester. Review memo and set internal dates to ensure deadlines are met.

 Part-Time Faculty Appointments & Reappointments:

• Review enrollment numbers and forward last-minute appointments to Faculty Actions.

Full-Time Faculty Reappointments and Non-Reappointments:

• There are multiple full-time faculty reappointment/non-reappointment notification dates within the academic year; December 15, March 1, June 30, and August 31.
• Faculty Actions sends department and programs a list of faculty who need to be reappointed/non-reappointed. Departments and Programs should generate their own list and confirm they match. If not, contact Faculty Actions.
• Paperwork for faculty with a March 1 notification date is due in late January.

 Secondary Administrative Appointments & Reappointments:

• Begin working with faculty in your department or program to determine who will take on the various administrative assignments for the following academic year.
• Paperwork is due to Faculty Actions in early April.

Faculty Annual Reports (FAR) & External Activity Reports (EAR):

• Faculty returning from intersession should complete the FARs and EARs.
• Chairs review both documents online and confirm with Richard Wright that the process is complete by late February.

Tenure and Promotion:

• Luncheon for candidates with tenure and promotion cases in the following academic year.

Lecturer Promotion:

• Candidate and department compile nomination dossier, to be submitted (uploaded to the webserver) in early February

Mid-Tenure Reviews:

• Alex Lundsted contacts Chairs to confirm list of candidates for spring reviews.
• Chair works with department on spring reviews including classroom visits, to submit to Alex Lundsted in late April.

Business Office

Second Quarter Confirmation Report:

• The CAS Business Office will distribute the Second Quarter Confirmation report for the Department’s annual unrestricted operating budget and faculty research account allocations. This report is sent to the Chair/Director as well as the Department Administrator/Business Manager. This report requires year-end projections, by GL/Commitment item, for the current fiscal year. The completed report must be signed by the Chair/Director of the Department and returned to the Business Office as outlined in the memo sent with the confirmation report.

Part-time Faculty Appointments & Reappointments:

• Confirm part-time faculty who are teaching in the Spring semester.

Salary Increase Notifications for Exempt and Non-exempt/Non-represented Staff:

• Once approved by Human Resources (HR), salary increase notifications will be distributed by CAS Business Office via email to Chairs, Directors, and Administrators.

Calendar Year Sabbaticals and Leaves of Absence:

• Departments will be asked to confirm any special funding arrangements for calendar year sabbaticals, and non-medical leaves of absences. These arrangements may include, but are not limited to, outside Fellowships and payments from institutions outside the University.

Curriculum

Course Scheduling:

• Complete online (UIS) scheduling of undergraduate and graduate courses for Fall semester prior to rollout of University Class Schedule and students’ Fall Registration Planner. Access to these scheduling functions is normally cut off in mid-February (dates provided each year at www.bu.edu/reg/faculty-staff/scheduling/). Also update descriptions for topics courses on department website and in online bulletin.
• By February 20, post complete listing of courses to be offered in the next Fall semester on department/program website. Continue to feature newly approved courses and others that students may not easily find in the Class Schedule.

Enrollment and Registration:

• Fall Registration planner available to students in late February.

Faculty Actions

Summer Term Appointments and Reappointments:

• Prepare Summer Term appointment and reappointment paperwork and salary sheets due to Faculty Actions in early March.

 Secondary (Administrative) Appointments and Reappointments:

• Prepare appointment or reappointment papers for Secondary Administrative Appointments for the following academic year. They are due to Faculty Actions in mid-March.

Faculty Merit Review:

• Each department may design its own process for arriving at salary recommendations.
• Chair to initiate department-level consideration of faculty merit for the preceding calendar year.
• The initial process due in April will include ratings of faculty within your department, not a dollar amount.
• This will be followed by a recommendation of dollar amounts due later in the semester, around June.
• Chairs invite faculty members to discuss their evaluations after the authorized increases are sent out.

Faculty Search Process:

• Initiate department discussions on search proposals for the following year’s search cycle.
• The deadline for search proposal submissions to Alexandra Adams is in early April.

The Graduate School

Graduation Requirements:

• Diploma applications for Master’s and PhD students with a May graduation date due in GRS by February 1.

Admissions:

• Graduate programs begin submitting PhD admissions recommendations to GRS.

Curriculum

Bulletin Editing:

• Edits to departmental Bulletin pages are due in late March.

Enrollment and Registration:

• Academic advising and registration begin for Fall semester.

Teaching Awards:

• Nominations for CAS teaching awards are due. Any faculty member or department may nominate worthy faculty for these awards.

Faculty Actions

Full-Time Faculty Reappointments and Non-Reappointments:

• There are multiple full-time faculty reappointment/non-reappointment notification dates within the academic year; December 15, March 1, June 30, and August 31.
• Faculty Actions sends a list of faculty who need to be reappointed/non-reappointed. Departments and Programs should generate their own list and confirm they match. If not, contact Faculty Actions.
• Paperwork for faculty with a March 1 notification date should begin. They are due by late April.

Mid-Tenure Reviews:

• Alex Lundsted will be in contact with all departments regarding candidates who are eligible for mid-tenure reviews.
• Reviews are due in late April.

Tenure and Promotion:

• Chairs map out a schedule to ensure all necessary information is submitted on time.
• Chairs and full professors begin to identify external evaluators. Due in the beginning of April.

Promotion to Professor Reviews:

• Candidate submits Candidate Information Sheet, completed Part II, and supporting materials to CAS, via department before the departmental vote.
• Promotion-only review materials are supplied to departments by Alex Lundsted in advance of departmental votes that take place in April/May.
• Chair or sub-committee begins drafting departmental report.

Faculty Searches:

• Begin drafting short descriptions (full proposals are due in June) for your faculty search proposal requests for the upcoming academic year, due in mid-April.

Mentoring:

• Chair should match incoming tenure-track faculty with a mentor. This process can begin once the Provost approves the appointment.
• Both faculty members should be notified of their match. This process must be completed before the end of the spring semester.

The Graduate School

Financial Aid:

• Spring Graduate Research Abroad Fellowship (GRAF) nominations due in GRS by late March.

Admissions:

• Deadline for submitting PhD admission recommendations to GRS by March 31.

Registration:

• Spring registration materials for graduate students and information are sent to departments/programs.

Business Office

Space Planning for New Hires:

• If you are planning to submit a request to conduct a faculty search, please contact Lisa Doherty for a conceptual estimate for any space renovations. All searches must have assignable space identified in the search proposal as well as a cost estimate for any office or laboratory renovation needs.

Curriculum

Course Evaluations and Grading:

• Student course evaluations due by final day of classes, with earlier deadlines in some departments. Student course evaluations are required for all courses. Chair or delegate reviews evaluations for problems and/or follows up on prior problems.

Registration and Enrollment:

• Through September, monitor enrollments in Fall courses and make needed adjustments to schedule, including with regard to faculty assignments and part-time hiring. The Assistant Dean for Curriculum & Enrollment Services will contact your department/program regarding classes with low enrollments.

• Participate in April Open House activities to showcase your programs.

Faculty Actions

Part-Time Faculty Appointments & Reappointments:

• Registration for the fall semester begins. Keep track of enrollments and assess whether there is a need for part-time lecturers, senior teaching fellows, and/or overbase appointments.
• Process will continue into the summer and in the beginning of September when registration ends.

Tenure & Promotion:

• Department submits list of 20 external evaluators to Alex Lundsted and prepares websites and materials to be sent to evaluators in May.
• Chair or sub-committee begins drafting departmental report.

Promotion to Professor Reviews:

• Chair convenes department to vote on promotion to professor cases in April or early May.

Faculty Merit Review:

• Chair prepares and submits faculty salary review materials to Richard Wright by mid-April. This phase of the merit process does not include actual dollar recommendations; these are finalized once the Provost’s Office advises the College on the final merit pool amount.

Lecturer Consolidations:

• Departments or Programs with needs that fit the criteria should begin to work on proposals to request a Lecturer Consolidation.
• Proposals are due at the end of May.

The Graduate School

Graduation Requirements:

• Final reader approved theses and dissertations for May Master’s and PhD graduates are due in GRS by mid-April.

Admissions:

• Deadline for Graduate students with funded offers of admission must respond by April 15 (unless there is a later date in the official letter). This date is determined per the agreement with the Council of Graduate Schools.

Financial Aid:

• Departments should submit Departmental Aid Recommendation Forms (DARFs), Aid Changes, and relevant Student Employee Authorizations (SEAs) for Summer graduate student aid by April 15.

Business Office

Third Quarter Confirmation Report:

• The CAS Business Office will distribute the Third Quarter Confirmation report for the department’s annual unrestricted operating budget and faculty research account allocations. This report is sent to the Chair/Director as well as the Department Administrator/Business Manager. This report requires year-end projections, by GL/Commitment item, for the current fiscal year. The completed report must be signed by the Chair/Director of the Department and returned to the Business Office as outlined in the memo sent with the confirmation report.

Curriculum

Bulletin Editing:

• CAS/GRS course descriptions and updates to course lists are due for the following year’s bulletin.

Course Evaluation and Grading:

• All final grades must be submitted prior to Commencement (and by earlier Registrar’s deadline for graduating seniors).

Faculty Actions

Part-Time Faculty Appointments & Reappointments:

• Begin process of determining part-time teaching needs for the fall semester.
• Paperwork for the fall semester is due by early July.

Tenure & Promotion:

• Department submits websites and any hardcopy materials to be sent to external evaluators to Alex Lundsted.
• Departmental votes for tenure and promotion take place in September. It is important to make preparations for the vote before the end of the semester.

Promotion to Professor Reviews:

• Departmental reports (full and redacted) and cover sheets should be completed and sent to Alex Lundsted.

Faculty Searches:

• Departments review all search requests followed by a college-level discussion of priorities at the May CCD meeting,
• Chairs whose departments have searches on the College’s shortlist complete documentation on search committees and search costs and submit to Alexandra Adams in early June.

Faculty Development:

• First year tenure-track faculty wrap up meeting.
• Chair to ensure incoming tenure-track faculty have been informed of their assigned mentor.

Faculty Merit Review:

• Chair to start final salary review recommendations, including actual dollar figures, and submit to Richard Wright by the June deadline.

The Graduate School

Admissions:

• Departments are strongly encouraged to have all masters application decision recommendations submitted to GRS by late May.

Student Services:

• The PhD Alumni Database is sent to departments and programs for updating.

Business Office

Performance Evaluations for Non-exempt (Hourly Paid) Staff:

• Performance evaluation forms and instructions will be distributed via email by the CAS Business Office. Performance evaluation forms will be completed by supervisors, who will then meet directly with employees to review goals and performance. Signed copies of the reviews will be submitted to the Business Office per deadline set in email.

Annual Exempt Employee Vacation Accrual Report:

• Each fiscal year-end, Boston University is required to adjust the liability on its balance sheet for exempt employees’ unused vacation leave. A report will be sent to all administrators to log the unused balance for each exempt employee. This report must be signed by the department supervisor and returned to the Business Office.

Year-end Deadlines:

• The University Comptroller sends a memo outlining the year-end deadline dates for all paperwork that is processed through their office—travel expense reports, vendor invoices, petty cash, payroll, p-card purchases, cash receipts, ISRs, FSRs, and journal entries.

Summer Salary:

• Summer salary instructions and payment forms are sent to Department Chairs/Directors for distribution to all faculty. Forms should be completed by individual faculty members, and returned to Chairs/Directors for review and approval.  Forms are then returned to CAS Business Office. Further approval if necessary will be obtained by Business Office.

Curriculum

Curriculum Committees:

• By June 1, Chairs should provide Associate Dean Susan Jackson with names of faculty who will represent each department on College curriculum committees in the coming academic year.
  

Registration and Enrollment:

• Through August, go-to faculty and staff members in each department should be identified and available for consultation on adjustments to course schedules required by freshman and transfer registration during Summer Orientation.
• Monitor enrollments following incoming freshman orientation sessions (throughout June and July).

The Graduate School

Graduation Requirements:

• Diploma applications for Master’s and PhD students with a September graduation date are due in GRS by June 1.

Financial Aid:

• Departments must submit Departmental Aid Recommendation Forms (DARFs) and Student Employee Authorizations (SEAs) for upcoming academic year graduate student aid by June 15.

Admissions:

• Departmental review of website to update graduate admissions/application content

Business Office

Budget Materials for Next Fiscal Year Distributed:

• The Department’s approved annual student and operating budget is distributed to all Chairs/Directors and Business Managers/Department Administrators. Detailed Faculty and Staff Salary Reports are also distributed but to Chairs/Directors since they contain confidential salary information.

Curriculum

Academic Enhancement Fund (AEF):

• Faculty planning syllabi for the coming fall or spring may submit requests to the AEF for modest sponsorship of undergraduate course-related events and outings. Requests may be made at any time throughout the year and are considered on a rolling basis for as long as funds remain available for a given Fall or Spring semester. 

Faculty Actions

Chairs & Directors:

• Review Chairs and Directors Guide and Faculty and Staff Handbook to prepare for the new chairs and directors orientation in August.

The Graduate School

Admissions:

• International graduate student admission decisions for fall admission submitted to GRS after July 1 are not guaranteed enough time to get all visa documentation in order to arrive at BU in time for the start of classes.
• GRS will contact departments to update graduate application deadlines for the next application cycle.

Business Office

Salary Increase Notification for Non-exempt Staff:

• Once approved by HR, salary increase notifications will be distributed by CAS Business Office via email to Chairs, Directors, and Administrators.

Academic Year Sabbaticals and Leaves of Absence:

• Departments will be asked to confirm any special funding arrangements for academic year sabbaticals, and non-medical leaves of absences. These arrangements may include, but not limited to, outside Fellowships and payments from institutions outside the University.

Faculty Actions

Part-Time Faculty Appointments & Reappointments:

• Review enrollment numbers and forward last-minute appointments to Faculty Actions.

Tenure & Promotion:

• Department posts the candidate’s materials on the CAS T&P server.

Promotion to Professor Reviews:

• Department posts the candidate’s materials since last promotion on the CAS T&P server and submits application binders and candidate’s book(s) to Alex Lundsted.

Chairs & Directors:

• Chairs and Directors Orientation

The Graduate School

Graduation Requirements:

• Final reader approved theses and dissertations for September Master’s and PhD graduates are due in GRS by mid-August.

Admissions:

• GRS Admissions sends out expected incoming student lists along with registration information to departmental staff for orientation/registration preparation in mid-August.

Student Services:

• GRS orientations take place for incoming PhD and Master’s students, as well as New Teaching Fellows and Incoming International Teaching Fellows