Event Policies

Rental event policies

• 3 weeks advance notice is required for all requests
• Requests are processed in the order they are received and filled on a space-available basis
• Requests do not guarantee availability
• If your request can be accommodated, a price estimate will be provided by the rentals staff
• A signed contract and payment in full will be required to secure your reservation
• Requests to adjust your event after a contract is signed or payment is made may incur additional costs
• It’s helpful if all audio, visual, and equipment requests are included when making the initial request for a reservation.
• If food and beverages will be served, arrangements must be made in advance with both FitRec management and Catering on the Charles.
• All participants will required to submit a signed waiver of liability prior to entering the facility. For anyone under 18, this form must be signed by a parent or court-appointed legal guardian.