Classroom & Event Support Rates

Learning & Event Technology Services (LETS) can address all audio/visual needs for your class, meeting or event on BU’s Charles River Campus. We offer the BU community several packages that cover most events as well as custom solutions and a la carte offerings. Please note that self-service and incident support of installed equipment in Office of the University Registrar classrooms is provided at no cost as are many a la carte items. Feel free to contact us with any questions about pricing but supporting teaching and learning is our highest priority.

Please contact us for a consultation with any questions, to schedule your event or to obtain a quote for our services. Our price list below serves as a guideline to our rates for your convenience.
Please note that prices and packages are subject to change without notice.
Phone:         617-353-3227
Email:        letshelp@bu.edu, classrooms@bu.edu

Standard Packages

Standard Support Packages  

These are baseline packages for all in-person events (with a live audience). The list of equipment for each package is listed below the package type. If you are planning an in-person only event, simply select the appropriate package from the menu of Standard Support Packages. If you are planning a hybrid event, select the appropriate Standard Support Package for your event, and then add the appropriate package from the Live Streaming & Web Conference Menu. 

  • Built-in AV Package $0 – using all built in equipment. 
  • Built-In Sound 
  • Speakers 
  • Podium Microphone (if there is one in room) 
  • Built-In Video Projection 
  • Built-In Screen 
  • Optional technician kick off Support in a self-service space – Upon client’s request ($75).  

 

 

  • Portable Support Package $200 – Great for small to medium indoor/outdoor gatherings that require audio amplification. A la cart visual display options are available as add on options to meet your visual display needs. 
  • Set up/Break down 
  • (1) Portable Speaker 
  • (1) Microphone 
  • Wireless Handheld or Lapel 
  • Computer Audio (Aux connection) 
  • Built-In Screen/Projection in applicable rooms. (Please see A la cart display options if there isn’t any in the space, or if you desire another display option)    

 

  • Intermediate Support Package $350 – Great for medium to large indoor/outdoor meetings / gatherings / panel discussions that require audio amplification. A la cart visual display options are available as add on options to meet your visual display needs. 
  • Set up/Break down 
  • Built-In room speakers / (2) Portable Speakers 
  • Up to (4) Microphones as needed/supported 
  • Wired or wireless Handheld / Lapel  
  • Computer Audio (Aux connection) 
  • Audio Mixing Console 
  • Built-In Screen/Projection in applicable rooms. (Please see A la cart display options if there isn’t any in the space, or if you desire another display option) 

 

  • Advanced Support Package $750 – Great for large indoor/outdoor meetings / gatherings / panel discussions. A la cart visual display options are available as add on options to meet your visual display needs. 
  • Set up/Break down 
  • Built-In room speakers -or- up to (4) Portable Speakers as needed 
  • Up to (8) Microphones as needed/supported 
  • Wired or wireless Handheld / Lapel  
  • Computer Audio (Aux connection) 
  • Audio Mixing Console 
  • (1) Production Laptop for presentation 
  • Built-In Screen/Projection in applicable rooms. (Please see A la cart display options if there isn’t any in the space, or if you desire another display option) 

 

  • Custom Support Package $NA – Select this option to set up a consultation. 

 

 

 

 

Video and Audio Recording Packages 

Select from this menu if you would like a single camera / audio recording of your event. These packages can stand alone, or they can be added on to one of the Standard Support Packages  

Note – LETS does not provide postproduction video / audio editing services. We will provide the client with the raw unedited video / audio file up to 3 business days after the event.  

Note – If you prefer a high quality broadcast level video recording, please contact BU Productions and we will partner with them to get  you the product that you envision. 

  • Video Recording Package $200 – Great for having your event/meeting video recorded 
  • HD Camera 
  • Camera Tripod Stand 
  • (1) Microphone 
  • Wireless Handheld or Lapel 

 

  • Audio Only Recording Package $200 – Great for having the audio of your event/meeting recorded 
  • HD Audio Recorder 
  • (1) Microphone 
  • Wireless Handheld or Lapel 

Live Streaming & Web Conference Packages  

This menu of packages can be used as stand-alone packages or as an add on if you are planning a hybrid event. Select the appropriate Standard Support Package for your event, and then add the appropriate package from the Live Streaming & Web Conference Menu. 

  •  Live Stream Package $500 – Great for broadcasting out to an unlimited capacity web-based audience. There is no web-based audience interaction/engagement with this package. See the following packages for online audience interaction/engagement 
  • Video Assist Recorder 
  • Video Camera 
  • Streaming Encoder 
  • Streaming Production Laptop (for tech) 
  • Video Switcher 
  • Live Stream Embed Code setup 

 

 

  • Meeting / Webinar Web Conference Package (using LETS License) $500 – Great for broadcasting out to a web-based audience using Zoom or any IS&T approved platform. This package allows for engagement between in-person guests and remote guests. 
  • LETS Webinar 1000 Capacity License or LETS Meeting 500 Capacity License – based on availability 
  • Production Laptop (for tech) 
  • HD Camera 
  • Web Presenter Interface 
  • (1) Microphone 
  • Includes Set up & Testing 
  • NOTE: We require at least one person from the client team to work with LETS leading up to and on the day of the event to fill any needed virtual meeting roles/responsibilities (e.g.: Chat moderator / Waiting Room Manager/ etc.) 

 

  • Meeting / Webinar Web Conference Package (using client License) $350 – Great for broadcasting out to a web-based audience using Zoom or any IS&T approved platform. This package allows for engagement between in-person guests and remote guests. 
  • Client will need to give the assigned LETS specialist alternative hosting privileges 
  • Production Laptop (for tech) 
  • HD Camera 
  • Web Presenter Interface 
  • (1) Microphone 
  • Includes Set up & Testing 
  • NOTE: We require at least one person from the client team to work with LETS leading up to and on the day of the event to fill any needed virtual meeting roles/responsibilities (e.g.: Chat moderator / Waiting Room Manager/ etc.) 

 

  • Zoom Virtual Remote Support Package (using LETS License) $400 – Great if you need remote tech support for your Zoom event/meeting. This can be used as a stand-alone package or can be added on to a Standard Support Package. 
  • LETS Webinar 1000 Capacity License or LETS Meeting 500 Capacity License – based on availability 
  • Production Laptop (for tech) 
  • Includes Setup, Verification & Testing with the client 
  • Includes (1) 1 hour practice session prior to the event  
  • NOTE: We require at least one person from the client team to work with LETS leading up to and on the day of the event to fill any needed virtual meeting roles/responsibilities (e.g.: Chat moderator / Waiting Room Manager/ etc.) 

 

  • Zoom Virtual Remote Support Package (using client License) $200 – Great if you need remote tech support for your Zoom event/meeting using a client provided Zoom license. This can be used as a stand-alone package or can be added on to a Standard Support Package 
  • Client will need to give the assigned LETS specialist alternative hosting privileges 
  • Zoom Production Laptop (for tech) 
  • Includes Setup, Verification & Testing with the client 
  • Includes (1) 1 hour practice session prior to the event 
  • NOTE: We require at least one person from the client team to work with LETS leading up to and on the day of the event to fill any needed virtual meeting roles/responsibilities (e.g.: Chat moderator / Waiting Room Manager/ etc.) 

 

  • Intermediate Audio Web Conference Package $350 – Great for a conference call boardroom style meeting (up to 12 people) 
  • Jabra 810 Speakerphone 
  • Production Laptop (for tech) 
  • Built-In / Portable Video Projector 
  • Built-In / Portable Projector Screen 
  • Includes Set up & Testing 

 

  • Large Audio Web Conference Package $450 – Great for a conference call boardroom style meeting (up to 25 people) 
  • Sennheiser Speakerphone System 
  • Production Laptop (for tech) 
  • Built-In / Portable Video Projector 
  • Built-In / Portable Projector Screen 
  • Includes Set up & Testing 

 

 Custom Virtual Web Conference Package $NA – Select this option to set up a consultation. 

 

 

 

A la carte (Add ons 

Choose from this menu if you want to add specific items to any of your selected packages. 

NOTE – LETS reserves the right to add items to this list to ensure the success of your event. We will always disclose that if we do. 

 

Service  Price  Notes 
Labor (Tech support onsite) 
Technician – Regular (Monday – Friday) non holidays  $75 per hour  Also applies to event kick off support (Monday – Friday) non holidays 
Technician – Afterhours (Saturday, Sunday, Holidays)  $100 per hour  Weekend Event support carry a 2-hour minimum labor charge 
Visual Displays (Add on) 
Portable Projector/ Tripod Screen  $100 per unit, per day    
16×9 Fastfold screen / Projector (e.g.: Movie Theater Sized Screen)  $250 Per unit, per day   
Flat panel display 

42” TV 

 $100 per unit, per day 

(Delivery required) 

  
Flat panel display 

65” – 75” TV 

 $200 per unit, per day 

(Delivery required) 

  
Speakers (Add on) 
Powered Speaker  $50 per unit, per day   
Sennheiser Teleconference Speaker (For Video Conferencing)  $250 per day 

(Set up required) 

  
Microphones (Add on) 
Microphone  $100 per unit, per day   
Audio Mixer  $100 per unit, per day   
Cameras (Add on) 
Video Camera  $100 per unit, per day   
HD Video Switcher  $350 per unit, per day    
Meeting OWL 360 Camera/Mic  $200 (set up required)   
Misc. Equipment (Add on) 
PC or Mac laptop rental  $200 per unit 

(One-week advance notice required) 

  
Press/Mult Box  $50 per unit, per day   
Misc. Fees 
Late Request Fee (within 72 hours)  $100   
Delivery Fee – per unit (applied to larger items such as LCD TVs)  $50   
Complimentary With Pickup (Must have BU ID to check out) 
Camera Tripod  complimentary upon request w/ pick up   
HD USB Web Camera  complimentary upon request w/ pick up   
720 handheld Video Camera  complimentary upon request w/ pick up   
Document camera  complimentary upon request w/ pick up   
Laptop AV Adapters  complimentary upon request w/ pick up   
Microphone Stands  complimentary upon request w/ pick up   
Presentation Clicker  complimentary upon request w/ pick up   
Portable screen/Projector  complimentary upon request w/ pick up   
DVD or Blu-Ray player  complimentary upon request w/ pick up (VCRs limited, phasing out)   
HDMI cable  complimentary upon request w/ pick up