Policies and Procedures
Check this page regularly! Information will be updated throughout the semester.
To stay on track, use the self-check at the end of each phase.
Get to know the place you’ll be calling home for the next semester – including cultural customs, academic differences and daily life – in the “In-City Guide”.
———– START PHASE ONE ———–
Housing Questionnaire
Housing in Washington, D.C.
Students live with other students in a residence building located in downtown D.C.
All students live in two-bedroom double occupancy rooms in The Meridian at Gallery Place. The Meridian apartment complex is just steps from the Gallery Place/Chinatown Metro Station and is an easy commute (three metro stops or a 25-minute walk) to the BU Academic Center as well as Capitol Hill and all the surrounding government buildings, organizations and businesses. You will be just a few blocks away from the National Mall, so you can enjoy the outdoors just minutes away.
The apartments are fully furnished, including common areas, bedrooms, and the kitchen. The kitchen will have all necessary houseware items (e.g., pots, pans, cooking sheets, dishes, utensils, dish towels, coffee maker, and other kitchen items) needed to prepare your meals. Basic cleaning supplies such as a vacuum cleaner and broom will also be included.
There is WIFI throughout the apartment complex facilities, and common areas include a roof deck swimming pool, BBQ area, seating area and fire pit. There is a 24-hour fitness facility, and 24-hour front desk.
Important Notes:
- Bed linens and towels are not provided.
- Board is not included. Students will be responsible for all meals. The kitchen is fully equipped for students to prepare daily meals, and there are grocery stores nearby.
Complete your Housing Questionnaire on your Study Abroad Application Portal as soon as it becomes available.
Course Interest Survey
Although you already submitted an Advisor Form as part of your application, you may adjust your course enrollment plans as you learn more about it. Be sure to do so in consultation with your academic advisor (or your home institution’s study abroad office, if you are a visiting student), especially if your courses were pre-approved. You should determine, preferably prior to the start of the program, the precise degree requirements these courses will fulfill. It is your responsibility to research how the courses taken abroad apply towards your overall academic requirements and progress toward your degree. Non-BU students should be certain you understand how courses you take with BU Study Abroad will transfer to your home institution.
Your courses will not appear on your BU transcript until after the program has ended and grades are reported.
Students who are interested in taking a class at George Washington University (GWU) should contact their academic advisor to understand how the three-credit courses fit into their BU degree requirements. Then they should review the GWU catalog for available courses the semester they are in D.C.. Once you have identified the top 2-3 courses you would like to take (in case your top course is full), then you would work with the D.C. staff on the GWU course enrollment. BU students register during the last registration period, which is why we recommend that they have 2-3 courses in mind as so that they have backups for their first-choice course.
Please fill out the course interest survey in your Study Abroad Applicant Portal. It is an important preliminary form utilized by the D.C. staff to plan for next semester. This survey is used to gauge interest among students regarding the classes, and the final course offerings will be communicated to students a few weeks before the program starts. The form also asks about the GWU courses you are interested in so that the D.C. staff is aware of the number of students considering GWU classes. Students will finalize their BU course selection during orientation week. They will finalize their GWU course selection with the assistance of the D.C. staff prior to the start of the program or at the start of the program.
Internship Search Process
The internship search process for Washington, D.C. is different than other Study Abroad Program sites. Guided by our D.C. staff, students take an active role in researching and applying to their targeted internships. At every point along the way, the D.C.-based program staff will guide and assist you.
Upon admission to the program, your first step will be to visit either the Center for Career Development or your college’s career office (student’s choice) for a resume review. Once the resume has been revised, you should send the resume and cover letter to the D.C.-based program staff, who will give you feedback so that you can tailor the resume and cover letter for the specialized nature of the Washington D.C. internship market, which includes government agencies, private businesses, news outlets, political entities, and more.
Simultaneously, you should also work on completing your internship questionnaire, which can be found in your Study Abroad Applicant Portal. Once you have submitted the questionnaire and sent a copy of your revised resume to the Assistant Director of the D.C. Program, Conrad Zeutenhorst. Conrad will schedule a phone call/Zoom meeting to discuss your internship goals, skills, qualifications, and to create an applications strategy. At that point, you are ready to begin submitting applications!
The D.C. program staff will work with you to organize your personal tracking system of applications, identify new prospects, log any interviews, as well as finalize the application process. Whenever you submit an application, you will note it with all relevant details on the spreadsheet. We advise students to expect to submit a base of approximately 15 applications, depending on the field and the competitive nature of given opportunities. The earlier you start the process, the more options you will have.
Upon receipt of applications, most organizations choose to interview their top candidates. Once an organization has requested to schedule an interview, you will reach out to the the D.C. Program Manager, who will provide you with a series of interview tips and techniques. If an offer is made and you and the D.C. staff agree that it is a good fit, the final step is to accept the offer. Please note that at this point, you have made a commitment which we expect you to honor; it is poor form to accept and then later reject an offer.
You should be prepared for some ups and downs, including rejections. Like applying for colleges, we encourage students to aim high – however, that will result in rejections for any number of reasons. On Capitol Hill, for example, Congressional offices often prefer interns from their own districts. In short, you should not take rejection personally.
If you are interested in highly competitive organizations or those requiring security clearances/background checks, (The White House, Department of State, Department of Justice, CIA, etc.) you should pay close attention to the internship application deadlines. Sometimes these internship application deadlines are before the BU Study Abroad deadline.
While many internships are confirmed before the start of the program, others are confirmed following arrival in Washington or after an in-person interview. You will have to be proactive in securing your own internships with the help of the BU staff in Washington D.C.. In over 40 years of running the program, every single student has always found an internship; however, there is an expectation of active participation throughout the process. As a result of that involvement, student satisfaction with internships has been high, and students are able to develop professional skills, build their resumes, and create a network of professional contacts in Washington.
Phase 1: Self Check
Have you completed everything in Phase 1? Here is a self-check to make sure you’re on the right track. Make sure you’re keeping track of any upcoming deadlines and budgeting enough time to complete them on-time. If you missed a deadline, be sure to check in with you Program Manager and complete that task right away.
You should have completed:
- Submitted the Housing Questionnaire on your Applicant Portal
- Submitted the Internship Questionnaire on your Applicant Portal
- Begun the Internship Search Process
- Submitted the Course Interest Survey
———– END PHASE ONE ———–
———– START PHASE TWO ———–
Flight and Arrival Information - DUE DEC 1
Students are responsible for making their own travel arrangements to and from the apartments (Meridian at Gallery Place, 450 Massachusetts Ave NW) in Washington, D.C.. When planning your travel, please schedule your arrival to coincide with the 10am – 5pm check-in schedule. Early check-in (before 10 AM) may be possible if requested at least a week in advance of the program start-date. Please contact Program Director David Collier to inquire about early arrival.
**A welcome orientation dinner occurs on the night of move-in. We recommend arriving earlier rather than later to give yourself enough time to settle in prior to the dinner event **
The Main public transport stations that service the Washington, D.C. area are:
Station Name |
Time to Meridian Apartments via Metro | Time to Meridian Apartments via Car |
DCA (Washington National Airport) |
25 minutes |
15 minutes |
IAD (Dulles International Airport) |
1 hour 30 ,minutes |
40 minutes |
BWI (Baltimore/Washington International Airport) |
1 hour 15 minutes |
50 minutes |
Union Station (train) | 20 minutes |
15 minutes |
*Note that traffic and rush hour may impact estimated travel times.
If you will be driving to D.C., parking and unloading instructions will be sent by the D.C. office a week before your semester begins.
If you have questions about travel please contact the Washington, D.C. staff.
ARRIVAL INFORMATION
Students must make their own arrangements to the residence from a local airport, train or bus station. Taxis or other car services are plentiful in D.C.. The metro is also an option as it is close to the apartment complex. Many students get rides from family or friends to D.C.. If driving, parking and unloading instructions will be sent by the D.C. office a week before your semester begins..
All students should plan to arrive between 10am – 5pm on the arrival day. Early check-in is not available for students who arrive before the program’s official start. Students who choose to arrive early should arrange hotel accommodations on their own. The D.C. staff would be glad to suggest area accommodations.
LATE ARRIVALS
Should your arrival in Washington be delayed due to inclement weather or other unanticipated circumstances, please alert the D.C. staff. If you have not arrived at the Meridian Apartments by 5 p.m. on arrival day, the BU Study Abroad Washington, D.C. staff will typically call a missing student’s permanent phone number to see when they are expected to arrive. If a friend or relative is meeting you at the airport in Washington, or if you are staying with friends or relatives before the start of the program, please share this information with your parents, along with contact information, so that the BU Study Abroad Washington, D.C. staff may contact you if necessary.
ON-SITE ORIENTATION
The on-site orientation typically takes place the week of your arrival and will include full-day session that will acclimate you to the city, prepare you for your internship, and acquaint you with the program’s academic requirements. Although the orientation program varies each semester, the sessions typically include a building orientation, an overview of the program curriculum, a tour of the neighborhood, individual meetings with the D.C. staff, a guided tour of the area, and an alumni panel presentation.
If this is your first extended visit to Washington, you may want to buy a guidebook before you arrive and do some research on the sights and activities available in Washington beyond the usual monument tours. During orientation week, familiarize yourself with the layout of the city and the subway system. Take time to visit some of the many sights, such as the Smithsonian museums, Old Town Alexandria, Georgetown, the Kennedy Center for the Performing Arts, the Vietnam Memorial, or the U.S. Capitol. Once your internship begins, your free time will be at a premium so explore while you have the chance!
If you would like to obtain free White House, FBI, or House of Representatives Gallery passes from your local congressperson, it would be wise to do so in advance. If you work in a congressional office, you may be able to get tickets through this office.
Attend Pre-Departure Meeting: Dec 12
PRE-DEPARTURE MEETING
A mandatory pre-departure meeting for all students will take place in-person on Thursday, December 12th. This meeting will be at 3:30 PM in Room 240 in the BU Study Abroad office. Please use the entrance on Dummer Street and check in with the front desk when you arrive. We will be joined by Assistant Director of D.C. Programs, Conrad Zeutenhorst. Participation details, including the schedule and location, have been emailed by your Program Manager. This orientation will include important information to prepare you for your semester abroad and will also give you time and space to meet the other students studying in your program. Students who are not in the Boston area will be able to join via Zoom. A Zoom link will be shared via email prior to the pre-departure meeting to those who do not attend BU.
All students are required to participate. This meeting is intended to give you an overview of daily life, culture, health and safety, and academics on your program. You will also have the opportunity to ask your Program Manager any questions about what to expect as you prepare for your time abroad.
For those students that are unable to make the specified time, please email your Program Manager.
Please also note that this meeting is intended for participants of the program only. Due to FERPA (Family Educational Rights & Privacy Act), parents/guardians are not permitted to attend this session. We do, however, encourage you to share relevant information about the program with your parents, as we understand that they may be curious about what to expect from your experience abroad.
Health Preparations & Medical Insurance
All students must continue on their domestic personal health insurance plan, as in Boston, or at their home university, while on the Washington, D.C. program. If you need to see a doctor, please refer to your health insurance website to ensure that you make an appointment with a doctor on your plan. If you need a list of local doctors, please contact the D.C. staff.
Personal Health and Safety Preparations:
Study away can be both mentally and physically challenging, so it is important for you to prepare as much as possible now for your health and safety during your time away. You should consider the following:
- Take the time now to read the BU Study Abroad Health and Safety webpage.
- If you have not been feeling well, make an appointment with your doctor for a checkup.
- If you anticipate needing any dental, optical, or other procedures, plan to have them completed before departure.
- If you are experiencing any emotional, eating, or substance abuse issues, seek professional counsel and consider deferring your participation in an BU Study Abroad program, if necessary.
- If you have had difficulties coping with change, stress or anxiety in the past (whether or not it was professionally diagnosed), or are hoping that time spent away will help you solve a problem facing you at home, or on campus, you should talk to a medical professional before studying in Washington, D.C..
The on-site staff will discuss healthcare during your on-site orientation.
Immigration Information for International Students
International students who are already sponsored by Boston University under the F-1 Non-immigrant visa will need to gain work permission through the International Student and Scholar Office (ISSO) at Boston University. Students qualify for Curricular Practical Training through their internship course on Washington, D.C. Internship Program.
During the academic year, international students are limited to interning 20 hours a week. If you an international student, you should work with the D.C. staff, ISSO and the Boston Program Manager to complete the required paperwork in order to receive Curricular Practical Training (CPT). You cannot begin to intern before your CPT has been approved.
The Washington, D.C. program cannot issue any initial immigration documents for this program. International students must already have an I-20 from Boston University in order to attend the program.
Please contact your ISSO Officer and your Boston-based Program Manager, Megan DeBolt, with any questions.
Phase 2: Self Check
Have you completed everything in Phases 1 and 2? Here is a self-check to make sure you’re on the right track. Make sure you’re keeping track of any upcoming deadlines and budgeting enough time to complete them on-time. If you missed a deadline, be sure to check in with you Program Manager and complete that task right away.
You should have completed:
(From Phase 1)
- Submitted the Housing Questionnaire on your Applicant Portal
- Submitted the Internship Questionnaire on your Applicant Portal
- Begun the Internship Search Process
- Submitted the Course Interest Survey
(From Phase 2)
- Attended your Pre-departure Meeting – DEC 12
- Arranged travel to Washington, D.C. – DEC 1
———– END PHASE TWO ———–
———– START PHASE THREE ———–
Banking
It’s essential that you call your bank and credit card companies to let them know you’ll be studying in D.C. for the semester, and the dates you’ll be away. If you don’t let them know, they may freeze your accounts, assuming your card has been used fraudulently. When you call your bank, you should ask them about the fees you may incur when using your debit/credit cards.
Communication With Home
Students are very busy during their semester in Washington, D.C.. You will be working full days Monday through Thursday and going to classes in the evening. You may not be able to communicate with your friends and family as you did before. Communication etiquette in the workplace will be discussed during orientation in D.C.. In meantime, here are some ideas to discuss with your family before you leave for your semester away.
- Make a plan BEFORE you leave home to manage your loved ones’ expectations
- Set up a time to check-in via a video call at a time you know you will be free most weeks.
- Email, messaging, and apps (WhatsApp)
Packing List and Tips
Students must provide their own bed linens and towels. You can bring them, ship them to the D.C. Academic Center (1776 Massachusetts Avenue NW, Suite 650. Do not send anything to the Meridian until you are moved in), or buy them in D.C.
- Student and U.S. ID (necessary for internship ID and access to federal buildings)
- Site contact details and directions to your program site
- Medical Insurance card
- Prescription medications
- Clothes to mix and match – business attire for the internship and casual wear, with comfortable shoes, for most Fridays and weekends
- Rain gear and umbrella
Withdrawals
Have You Changed Your Mind?
If you are considering withdrawing from your Study Abroad program, please thoroughly review the Boston University Study Abroad Policy on Refunds.
Please keep in mind that at any time after your admission to the program there may be non-recoverable costs associated with withdrawing from the program. Examples of non-recoverable costs for which you may be financially responsible may include, but are not limited to, charges related to housing, flights, academics, internships, or program-related activities.
It is important to note that the program starts on January 12 and is more than 12 weeks long. The last day to notify our office in writing of your withdrawal prior to being responsible for a portion of the program fee is January 4.
Complete the Phase 3 Self Check
Have you completed everything in Phases 1, 2 and 3? Here is a self-check to make sure you’re on the right track. Make sure you’re keeping track of any upcoming deadlines and budgeting enough time to complete them on-time. If you missed a deadline, be sure to check in with you Program Manager and complete that task right away.
You should have completed:
(From Phase 1)
- Submitted the Housing Questionnaire on your Applicant Portal
- Submitted the Internship Questionnaire on your Applicant Portal
- Begun the Internship Search Process
- Submitted the Course Interest Survey
(From Phase 2)
- Attended your pre-departure meeting – DEC 12
- Arranged travel to Washington, D.C. – DEC 1
(From Phase 3)
- Settled your Boston University Student Account
- Called your bank and credit card companies to let them know you’ll be studying in Washington, D.C..
- Made a reasonable communication plan with your family and friends
- Reviewed your packing list and purchased any essentials
- Read your “Washington, D.C. Guide”
———– END PHASE THREE ———–
———– START CONTACT ———–
Program Contacts
As you prepare for and embark on your study away experience, you will be in contact with various staff members from BU Study Abroad, both in Boston and abroad. To avoid missing important information, please add “@bu.edu” to your address book. Please keep all emails in a folder for your reference as you prepare for your semester abroad. Here are the names and email addresses of some people who will be in touch with you this semester, and/or whom you may want to contact with questions.
Boston-based Staff
Megan DeBolt, Program Manager – Megan will be your primary contact for application and BU study away administrative details during the pre-departure process.
Washington, D.C.-based Staff:
David Collier – Washington, D.C. Director – David will be your primary contact for general questions you have regarding the program and its requirements.
Conrad Zeutenhorst – Washington, D.C. Assistant Director – Conrad will be your primary contact for internship search details during the pre-departure process, and once in D.C..
———– END CONTACT ———–
———– START CALENDAR ———–
The Spring 2025 Washington, D.C. Internship Program dates are January 12 (arrival day) to May 4.
Neither late arrivals nor early departures are permitted. We urge students to not make any weekend travel plans until they arrive on site and receive the finalized course and program schedule.
During the semester, students must fulfill strict attendance requirements and will be very busy with classes, program activities, and assignments. If family and friends plan to visit, please schedule trips to take place before the start of on-site orientation, during a scheduled program break, or after the semester ends. The first and last weeks of the program are critical to students’ success and require your full attention. By timing visits to coincide with scheduled program breaks, you can meet attendance requirements and take full advantage of your study away experience.
———– END CALENDAR ———–
———– START GUIDE ———–
1. Get To Know Washington, D.C.
History, Geography and Politics
When French city planner Pierre-Charles L’Enfant first decided to put the nation’s capitol building atop Jenkins Hill in 1790, he forever centralized the city around its national political institutions. The “Hill,” as it is now known, with its fierce local politics, classical architecture, and cherry blossoms, in many ways still feels like a small Southern town. Yet for over two hundred years it has been the place where states unite into a nation and where a nation decides its role in world affairs.
As an intern, you will have the opportunity to become a political insider and explore a variety of interests in such offices as departments of the United States government and national lobbying organizations. Working for lawmakers and witnessing firsthand the daily debates, rulings, and compromises of the democratic system, you will explore potential careers and learn about decisions that shape a nation.
Washington, D.C. is like no other city you will ever visit. Take advantage of the opportunities that are given to you and create a few of your own to make the most of your Washington experience.
Further information can be found in the following resources:
Local news, readings and culture
In addition to the Washington Post and the Washington Times, the District’s two major newspapers, you will also find most U.S. newspapers. Each week, the free City Paper has a listing of weekend activities, a helpful resource in planning your free time. The Friday edition of the Post has a special weekend section listing things to do in D.C.. The D.C. Office subscribes to an array of national and D.C. and Capitol Hill newspapers and students are encouraged to read these at the office.
HELPFUL WEBSITES
• Complete Online Guide to D.C. www.thedistrict.com
• The Washington Post www.washingtonpost.com
• Washington City Paper www.washingtoncitypaper.com
• Washingtonian Online (Arts, Food, Culture, etc.) www.washingtonian.com
Helpful Instagram Follows
- Best Address (history) @bestaddress/
- Austin Graff (neighborhoods) @austinkgraff
- Eat the Capital (food) @eatthecapital
2. Daily Life
Food & Dining
The Washington, D.C. programs do not have a dining center or a meal plan. Students prepare their own meals in their apartment where the kitchen is fully stocked with the necessary cooking and dining utensils.
DINING IN
With budget and time constraints, most students tend to eat-in and shop at local grocery stores
DINING OUT
Washington offers an array of restaurants to suit any budget, from inexpensive fast-food restaurants to moderately-priced ethnic restaurants and pricey bistro dining. D.C. has a nationally recognized food scene with Chef Jose Andres doing more than anyone to build this reputation. His epicurean empire includes a number of highly rated restaurants just steps from the Meridian apartment buildings, including Oyamel Cocina Mexicana, Jaleo, China Chilcano, and Zaytinya. The Meridian is situated in D.C.’s Chinatown and so excellent Asian cuisine is also easy to find from Daikaya and Rasika, to Reran Ramen and Chinatown Express. Little Ethiopia is also close by with a host of excellent restaurants offering the best Ethiopian food outside of Africa, while the D.C. classics of a halfsmoke or wings with Mambo sauce are ubiquitous. For those seeking a truly upmarket experience, the D.C. area is home to 25 Michelin-starred restaurants, with the 3-starred Inn at Little Washington being the jewel in the crown.
Housing
WHAT IS THE HOUSING LIKE?
Students are housed in the Meridian at Gallery Place luxury apartment complex. Students will live in doubles in two-bedroom apartments (i.e. there will be 4 students per apartment).
Linens:
Bed linens are NOT provided. You will need to bring your own sheets for extra-long twin beds, as well as pillows, comforters, blankets, and towels.
Kitchens in the student housing are fully equipped with a refrigerator, stove, microwave, toaster, and enough dishes, pots, pans, and utensils for basic cooking. The list of cooking supplies provided is extensive.
ROOM ASSIGNMENTS
Your room assignment is determined based on the information students provided in their housing questionnaires. You will receive your apartment and roommate assignment by e-mail within two weeks of the start of the program.
Room Condition
You will have one week from move-in to report any damage or broken furnishings in the apartment so make sure you do a thorough inspection so you are not charged for damage that you did not cause at the end of the semester. More details will be included in the student handbook but you are expected to keep the apartments in good condition and will be liable for any damage caused beyond general wear and tear.
GENERAL HOUSING RULES
You will receive detailed information on housing rules and regulations during orientation. Be mindful of the following:
- Students in the Boston University Washington Program are subject to the policies, procedures, and codes of conduct in place at Boston University, as well as any local ordinances or laws.
- Students are prohibited from engaging in conduct which poses a threat to the health or safety of persons or property, which interferes with the rights or well-being of others, or which violates any provision of the Code of Student Responsibilities or any other rule/regulation of the University or any other applicable law.
- Boston University reserves the right to dismiss any students from the program for failure to maintain personal behavior, or for other reasons of health, safety, and welfare of the University community.
- Each student is responsible for keeping the residence accommodations, including all furnishings and equipment, clean and safe and for maintaining the cleanliness and order of public areas.
- For safety and legal reasons, smoking, whether by residents or by any other person, is absolutely forbidden on BU Washington, D.C. Study Center premises. Smoking should be confined to outdoor areas. Fines will be assessed for damages to program housing caused by smoking, such as cigarette burns on floors and furniture.
ROOMMATES
Your roommate and apartment-mates may have a lifestyle different from yours, as well as different expectations for their semester in Washington. Flexibility, patience, and a spirit of cooperation are essential, especially if you have never lived in an apartment situation before.
As you would in any living situation, find time during the first week to share your habits and preferences and establish a few ground rules. It is also a good idea to meet with all of your suitemates during the first week to discuss cleaning arrangements and agree upon use of the common area. If you do not get along with your roommate as well as you would like, it may help to remember that your semester in Washington will pass quickly. Discuss any concerns you may have and work out a mutually beneficial arrangement to get you through the end of the semester. If you cannot resolve a problem, seek advice from the program staff. If necessary, set up a meeting with your roommate or suitemates and ask a staff member to join you.
Here are a few tips to keep in mind:
- Keep a good attitude. Remember that you’re not in Washington for the housing.
- Don’t be compelled to be best buddies with your roommate; you can be good roommates while going your separate ways.
- Academic matters take priority in the room.
- Don’t borrow anything without permission.
- Try to be neat; confine your belongings to your “territory.”
- Discuss any problems that may arise.
- Seek advice from the program staff if you cannot resolve a problem.
WHAT IS THE AREA LIKE?
The Boston University Washington, D.C. Center is situated near the majority of Washington government agencies and bureaus, national and international cultural attractions, and national historical landmarks. The surrounding neighborhood is well-established and boasts a variety of ethnic restaurants along its tree-lined streets.
Dress
If your wardrobe consists almost entirely of jeans and T-shirts, you may want to invest in business attire for our internship placement and the occasional formal event. Casual wear is fine for classes. Men should bring a minimum of one suit or a sport coat, dress trousers, and a couple of ties. Women should bring conservative clothing for work. Students are encouraged to emphasize natural fibers that breathe and comfortable walking shoes. Many Washington women keep dress shoes in their desk drawer and wear sneakers to work.
Students in the spring program should anticipate cool weather at the start of the semester with temperatures roughly around 35°F. Spring arrives early in Washington, with the National Cherry Blossom Festival in late March or early April. Similar spring weather typically does not arrive in Boston until mid-May, a full month after “the District.” By the end of the semester, the temperature should be around a comfortable 66°F. Students in the fall program should expect warm, humid weather at the start of the program, which may extend well into October. The temperatures will begin to decline in October and by December will average 40°F.
3. Student Life
Facilities
CLASSROOM FACILITIES
Classes are held at the Boston University Washington, D.C. Study Center at 1776 Massachusetts Avenue (near Dupont Circle), Suite 650. Two classrooms, a student lounge, office space for student use, and wireless internet are available, as well as a well-stocked kitchen. Limited printing is also available.
LIBRARIES
Washington has a wealth of library resources. The Library of Congress, the repository for Thomas Jefferson’s extensive book collection and the crown jewel in our nation’s library system, is a must-see during your stay. Designated reading rooms in the Library of Congress are open to the public.
During Orientation, Boston students will be provided training on how to use the Library of Congress resources and obtain a Reader Registration Card that allows them special access as researchers to use the Library’s reading rooms and collections.
The Boston University Washington, D.C. Study Center has a small but growing library focused on current course offerings. In addition, area universities also allow use of their libraries. Students who take George Washington University classes will be able to access that library.
A select few libraries are open to those students who hold a Capitol Hill ID. In addition, many federal departments—most notably the Department of Education and the Department of Transportation—have their own libraries which are open to the public. The District of Columbia also has many local public libraries.
AREA UNIVERSITIES
Washington is home to Georgetown, American, George Washington, Howard, Catholic and other leading teaching colleges and research universities. Although the Boston University Washington, D.C. Study Center is within easy commuting distance of several area universities, our students are only permitted to enroll in classes at George Washington University. While some students have made arrangements to overload, taking courses beyond the 16- credit course load is not recommended. As you will discover, balancing full-time internship responsibilities with a demanding academic schedule will leave little time to complete additional coursework.
GYMS
The Meridian apartment building has a 24-hour fitness facility with updated weights and cardio equipment.
Textbooks
The cost of books for the Washington Internship semester program is approximately $100 as many books are either available online or in the Study Center library. Should you wish to purchase your own copies of the books then Politics & Prose at 5015 Connecticut Ave. is a good source for books.
Field Trips and Program Activities
As part of the internship course, “The Washington Experience”, students participate in field trips on Fridays, roughly 11 AM to 3 PM, to gain access to “behind the scenes” D.C.. Students visit places they normally wouldn’t if they were there as tourists.
Here are some examples of our Friday events:
- A tour of the White House
- A tour of the U.S. Capitol
- A tour of the Pentagon
- Visiting Arlington National Cemetery
- Walking around the National Portrait Gallery
- A visit to the National Gallery of Art
- A visit to the Kennedy Center
- A tour of the Central Intelligence Agency
- A trip to the Newseum
- A tour of the Drug Enforcement Agency
- A trip to the Holocaust Museum
- A tour of NPR
- A tour of National Institutes of Health
- A tour of National Archives
- The Lincoln Assassination walking tour
- A visit to National Cathedral
- A tour of the Supreme Court
- Volunteering at the D.C. Central Kitchen
- A tour of the CIA
- Halloween walking tour of Lafayette Square
- Watching Meet the Press in person
- Visiting the monument and memorials on the national mall, including the Washington Monument, The Lincoln, Jefferson, Martin Luther King, FDR, Vietnam, Korean, and World War II memorials
- Embassy Visits–recent ones include: Austria, Bahrain, and Israel
Internships
THE INTERNSHIP PROCESS
Internships and internship placements are intensive, and semester students should be aware that the process is very different from other Study Abroad program sites. This is true for several reasons:
- First, the Washington, D.C., internship program is 14 weeks long and commences immediately after the orientation rather than occurring mid-way through the program.
- Second, students are expected to source the internship themselves, rather than having one provided from a third party provider. While BUD.C. staff give substantial assistance, the onus is on the student to be proactive and to apply early.
- Third, the internships are at a professional or near-professional level and are intensive.
- Fourth, internships in Washington, D.C., are extremely competitive and often serve as an entry into the job market. It is so competitive that many adult professionals volunteer for an organization prior to a job offer; college interns must compete on that level.
- Fifth, many if not most government agencies, officials and organizations have a formalized internal internship application process and program with specified qualifications and deadlines that students on the BU program must adhere to separate from the application process.
The competitive nature of the internship placement process is such that students must conform to the application requirements of individual offices even with placement sites that Boston University Study Abroad Washington, D.C. regularly works with. This usually means that the student intern applicant will submit their application packet directly to a recommended placement opportunity, and the Boston University Study Abroad Washington, D.C. staff will follow up with an endorsement AFTER the application is complete.
From an application standpoint, there are three types of internships in the Washington, D.C., area: those which require a security clearance (most government agencies and some private consulting organizations); those which are highly competitive; and regular internships. Security clearance required internships (e.g., Department of State, Department of Justice, CIA, etc.) must be applied for a year in advance in order to allow time for the FBI clearance process. Highly competitive internships (e.g., Congressional Black Caucus, Smithsonian, etc.) usually have an application date that can extend from four months to as far as eight months in advance of the internship. Regular internships (e.g., most congressional and interest group and lobbying internships) can be applied for from one to four months in advance. The Boston University Study Abroad Washington, D.C. staff have extensive contacts and expertise in placing students in competitive Washington, D.C., internships. It is critical that you be pro-active in working with the D.C. Program Manager to revise your résumé to make your application highly competitive within this specialized market.
In our experience, competitive interns have some of the following:
• A well-defined interest and learning objective related to the goals of the office
• A substantive course background in the major focus of the internship OR some constituent ties to the party, group or mission of the organization
• Previous office setting work experience is desirable
• A self starter; ability to perform tasks with limited supervision and to juggle multiple priorities
• Proficiency in Microsoft Office Suite, particularly Word, Excel and PowerPoint
• Excellent research skills
• Excellent organizational and communication skills
• Attention to detail, ability to multitask and meet deadlines
• Sensitivity towards subject matter as well as participants
• Ability to work both independently and as part of a team
• Initiative and follow-through on all assigned tasks
• Ability to troubleshoot/problem-solve
• Ability to produce concrete results with minimal supervision
• Any knowledge of D.C. policy communities or specialized research skills (e.g., press, statistics, social media, etc.) are always a plus
Internship students are asked to submit internship questionnaires and résumés electronically. This information will assist the program staff in understanding your background and experience and serves as a guide in determining preliminary placements. If you have not yet submitted an electronic copy of your résumé to the D.C. Program Manager, please do so immediately.
Trust the BU Study Abroad Washington, D.C. Staff
The BU Washington, D.C. staff knows the ins and outs of the Washington, D.C. internship market. If you have your own internship contact, please share this information with the D.C. Program Manager during your initial conversation so that he or she may explore this placement with you. A friend or family member with professional connections in Washington may urge you to pursue a suggested internship. Though well-intentioned, the friend or relative is unlikely to know whether the company is within a reasonable commuting distance of the BU Washington, D.C. Academic Center, is downsizing or experiencing a difficult transition, or whether the company is reluctant to host an intern. With his or her knowledge of the Washington business and political climate, the internship coordinator is in the best position to determine whether a prospective internship will satisfy academic requirements and provide an appropriate level of challenge.
Finalizing Your Placement: Patience Please
The placement process can take as little as two weeks to as long as three months to complete. The D.C. Program Manager is focused on matching your interests and skills with a suitable placement. Placing interns in a competitive work environment requires both a thorough assessment of students’ interests and skills and an understanding of Washington’s changing job market. The BU Study Abroad Washington, D.C. staff asks that you remain patient as they work to help you secure a placement that will best utilize your talents and fulfill your internship or writing goals.
You should be prepared for some ups and downs, including some rejections. Some sites may prefer someone recommended by a donor or someone who lives in a Congressperson’s district. You should not take rejection personally. It is important, however, to make your résumé as competitive as possible. This may include some revisions and even résumé-building where you can reach out and add some additional references or skills. The earlier you start the process, the more options you will have.
Self-Assessment:
Narrowing your Interests and Goals
Sizing up your personal attributes and completing a self-assessment are helpful starting points in identifying goals for your internship. There are many self-assessment instruments to choose from. The Myers-Briggs Type Indicator (MBTI), a personality inventory, is administered through most campus career centers and is an especially popular tool. This widely used standardized test can help to deepen your self-knowledge—especially your preferences in social and work situations but will not identify potential career paths.
Completing standardized tests is one strategy in identifying your strengths and personality traits. With some reflection, you should have little difficulty reaching conclusions on your own. The following strategies, outlined in The Experienced Hand: A Student Manual for Making the Most of an Internship, by Stanton and Ali, should help in identifying the work setting or specialty in which you feel you would be the most effective:
• List and evaluate your personal and academic interests. What do you enjoy doing in your spare time? Why did you choose your major? What courses have you enjoyed?
• Reflect on your career goals. How will the internship fit into your academic and career plans?
• Make a checklist of your organizational preferences. What type of experience do you want? What kind of
organization are you looking for? A large corporation? A small company? A non-profit organization?
• Focus on your work values. Do you like to work as part of a team or independently? Are you self-directed, or are you more comfortable and effective in a more supervised environment?
• Decide what you have to offer. Even if you have no formal work experience, you have acquired skills in research from writing class papers and, from your job experiences, varying skill levels in public relations, marketing, or management. Social skills—such as flexibility, friendliness, and a good sense of humor—are equally important in the workplace and should not be discounted.
While we encourage you to set ambitious goals for your semester off-campus, please be mindful that the internship may or may not be integral to your career plans. For some students, the internship experience has a profound impact on their chosen career. For the vast majority of students, however, the internship affords an opportunity to develop new skills and gain greater exposure to the world beyond the classroom. If you are convinced the internship will be a life transforming experience, you are likely to be frustrated and disappointed.
Notification of Placement
Placement is a joint and interactive process between your individual applications and follow-up that the Boston University Study Abroad Washington, D.C. staff provides on your behalf. The D.C. staff works closely with all internship sites and are able to make follow-up phone calls even where the site specifically requests NO calls with applicants. The D.C. staff has existing relationships with a number of providers, but even in those cases, students must still directly apply often using an online web submission process. Sometimes the internship site will contact you directly first with an offer. In that case, you should respond that you need to discuss with the program staff specific aspects of the internship, including the time frame and deadlines or special requests. In other cases, the internship site will let the D.C. staff know of the intent to make an offer and ask us if you are still available. The D.C. staff will immediately contact you and discuss the offer before replying to the internship site that you will accept and will let them know that they may contact you directly with the offer.
Internship program students should receive final notification of their placement one to two weeks before they arrive in Washington. In the rare event that you should be without a placement prior to start of the semester, rest assured that arrangements will be finalized within days of your arrival.
FIRST WEEKS AT THE INTERNSHIP
Meeting your internship objectives is unlikely during your first and second weeks at the internship. Like any new job, it will take time for you to feel comfortable and confident in your new role. Adjusting to the work schedule and daily commute may be more difficult than you imagined. You may experience moments when you feel overwhelmed or underutilized. You may discover that the work setting occasionally fails to hold your interest. All of these emotions and challenges contribute to the learning curve during your first weeks. With patience, flexibility, enthusiasm, and observation during these initial weeks, you are likely to find your niche in the organization and receive greater responsibility and challenges.
Establishing a rapport with your supervisor should be one of your first priorities. Although your supervisor may recognize the importance of assigning meaningful work and providing ongoing feedback, meeting deadlines and other job priorities may limit his or her ability to provide coaching and support. If you are accustomed to a more structured work environment, you may need to demonstrate a bit more initiative and self-direction than you have in the past. Your supervisor is likely to recognize and appreciate your efforts to take on additional work.
Finding your niche in work environments where the staff is extremely busy or overworked may require some initiative on your part. Some co-workers may welcome you and include you in their social activities. Others may be friendly and welcoming but have little time to include you in their social activities or answer your questions. With downsizing and restructuring, today’s organizations are often understaffed. Rolling up your sleeves and contributing wherever you can will win your co-workers’ trust and support.
During this introductory period, you may be assigned low challenge tasks to gauge both your attitude and ability to handle simple projects. Although you may be disappointed to receive easy tasks—and have doubts about traveling all the way to Washington for what initially appears to be menial responsibilities—complete the assignments cheerfully and with as much effort as you would for more challenging projects. Successfully completing minor projects demonstrates your competence and capability and is likely to result in more challenging assignments.
It is common for students to envision their internship placements as exciting and glamorous. Although you may experience moments of excitement and challenge, long hours, mundane tasks, and record-keeping figure prominently in most work settings. In addition to developing new skills, the internship provides opportunities to learn about organizational dynamics and the skills needed to succeed in busy office environments. Your internship will provide a greater understanding of some of the realities of the work world and should serve you well as you move into your first professional position.
If Problems Arise
If you are dissatisfied or unhappy in your internship placement, your best course of action is to bring these
concerns to your supervisor’s attention. Without feedback from you, your supervisor may assume incorrectly that you are happy with your assigned tasks. If you are uncertain how to approach your supervisor, the D.C. Program Manager will be glad to help role-play the conversation. If after speaking
with your supervisor you cannot resolve the issue or agree upon an acceptable compromise, your next step should be to speak with the Program Manager or Director.
Attendance
Absences from your internship because you are unhappy with the placement, because the credits do not transfer back to your home institution, or because it is not what you expected are unacceptable. Unexcused absences will be reflected in your grade for the course. Frequent unexcused absences may result in a failing grade and expulsion from the program.
Appropriate Attire
Standards of acceptable appearance and demeanor vary dramatically from place to place. Students seeking to participate in a Boston University Internship Program must understand that they are emissaries of the University. Enrollment constitutes an agreement that they will attempt to live and work within the framework of local custom. Some personal choice of dress, hairstyle/color, body ornamentation, etc. that may be acceptable on most U.S. campuses may make an internship placement difficult, if not impossible. By enrolling in the program, students agree to make every effort to adapt their personal appearance to the generally accepted norms of the community, and understand that failure to do so may make placement impossible and result in a failing grade. Where dress, hairstyle and body ornamentation are dictated by an individual’s religion, race, national origin or ethnicity, every effort will be made to accommodate those needs consistent with our status as guests in the host city.
Washington. D.C., has two basic styles of dress: Professional Business attire and Business Casual attire. Both of these include wearing a jacket. Jackets are required, for example, on the Hill to go to the Cloakroom or to accompany your member to the Floor. Sometimes an intern who keeps a jacket in the office gets to accompany the member when a staff member has forgotten to wear one!
The K-Street style is usually always Professional Business, while some associations work to be quite relaxed in their dress – office culture can impact the dress code even within the city.
Business attire for males is a complete suit and tie and a suit or dress for women. Business casual might relax the rules to include khakis or other types of slacks or pants. Which style is required depends on the office. Students should ask their office what the dress code is for their office and exactly what is meant by “casual Friday” if your office permits this (in some offices, it might include jeans and in others it would not). The general rule is that you can never overdress, and you should always anticipate that an event might come up quickly (e.g., sometimes our interns can get invited to attend a televised presidential speech on the day of the event!). Casual attire can include jeans, and you will see this on the Hill when Congress is out of session – but casual attire NEVER includes shorts in the work environment.
In Summary
Understanding workplace priorities, demonstrating initiative, and assisting wherever possible are key ingredients to a successful internship. As an intern, you may feel overlooked on occasion as a busy staff focuses on its work priorities. A proactive, self-directed approach will win your supervisor’s favor and may lead to new opportunities. Assert yourself. Take responsibility for your internship and volunteer for projects. Your supervisor is likely to recognize and appreciate your efforts.
Academic Culture
Courses are taught by faculty drawn from the Washington, D.C. area. You will earn course credit for the internship. Although individual office hours may vary, most of you will work 9 a.m. to 5 p.m four days a week. During the semester, each program class meets once a week from 6:30 p.m. to 9:30 p.m. Summer term classes meet twice a week from 6:30 p.m. to 9:30 p.m.
Most students will only take BU classes but some students will take one class at George Washington University (GWU). In the Internship Management program and the Health Policy track students may take up to two courses at GWU. You will indicate which GWU courses you are interested in taking on the course selection form. Students should have a number of courses that they are interested in taking and work with Lisa to see which are available for the upcoming semester. Please Note: GWU classes are subject to availability and students are not guaranteed placement in a course at GWU.
4. Money Matters
Washington, D.C. On a Budget
Many students ask if they can work a part-time job while in D.C.. While it may be possible, time is very tight and learning to juggle a full-time internship while going to school in the evening is challenging. However, there are a limited number of very part-time work-study opportunities in the D.C. office. If interested, students should contact the D.C. staff for more details.
5. Traveling
Local Transportation
A list of the available transportation can be found on the Washington, D.C. website.
All students on the BUDC program receive a U-Pass which gives free access rides on all public transportation in D.C. such as the Metro and bus services. This makes getting around the D.C. area simple and convenient. The apartments are located just a short 5-minute walk from the Gallery Place-Chinatown Metro stop and, from there, it is 3 stops to Dupont Circle, the location of the BUDC Study Center where you will take your classes.
It is recommended that you familiarize yourself with the Metro system so you can best explore, not only D.C., but also parts of Maryland and Virginia using your U-Pass. A system map can be found here.
D.C. also has ubiquitous bicycle and scooter rentals but it is best to get used to living in D.C. and the traffic systems before venturing out onto the roads. Ride hailing services such as Lyft/Uber are also common but can be pricey and slower than the Metro due to traffic and congestion.
D.C. is also a very walkable city and for those looking for a little exercise, it is less than 40 minutes to walk from the apartments to the Study Center.
CARS: BEST LEFT AT HOME
If you do choose to bring your car, you will have to make your own arrangements to secure parking at a nearby garage since off-street parking is extremely limited and cars must be moved during rush hours. Garages charge from $200 to $250 per month for parking.
Personal Travel
Most students stay in the D.C. vicinity during the semester. There is so much to see and do in the city and surrounding area and time is very limited. If students do leave for a few days, they are asked to notify the D.C. staff.
6. Staying Healthy
What To Do If You Get Sick
Maintaining a Healthy Lifestyle
In Washington, D.C. there are many places and opportunities to run, walk, cycle and hike. There are also plenty of gyms as well as exercise studios (yoga, Zumba, Barre, cycling) that students can join. There is a list of gyms and nearby grocery stores and farmers markets that can be found on the D.C. website. Remember you will be busy with work and school, so if you start to feel overwhelmed, remember how you handled stress in the past. Washington, D.C. is a metropolitan area and you will most likely be able to find many different ways to deal with challenges that arise.
7. Staying Safe
Keeping Yourself Safe In Washington, D.C.
SECURITY
As in any large metropolitan city, common-sense precautions and “street smarts” should prevail during your semester in Washington. Remember that you are not on vacation during your semester off-campus and are living and working in an environment with all the benefits and hazards of city living. Consult a map before setting off on a tour of the city, and always be aware of your surroundings, especially at night.
Time will be set aside during the on-site orientation to discuss safety and security concerns. Heed the staff’s advice and follow any precautions they suggest, which will include the following:
- Never carry large sums of money.
- Never leave a large amount of cash in your room.
- Lock your room and apartment door whenever you leave for class or your internship, and before you go to sleep.
- Do not leave valuables unattended, even for a few minutes.
- Be aware of your surroundings. Carry money for a cab or the Metro.
- Avoid potentially dangerous situations.
- Notify your roommate or suite mates of your plans.
- Leave expensive jewelry and other valuables at home.
———– END GUIDE ———–
———– START FINE PRINT ———–
Academic Policies for Students Directly Enrolling in Courses at a Foreign University
As a student who will be directly enrolled in one or more courses at a foreign university, you are subject to a set of specific policies that apply to your classes, credits, and grades on this program. You are expected to be familiar with these policies before going abroad. Please read the academic policies below and make sure you understand them fully. You may download a copy of these policies here. Contact your Program Manager if you have any questions.
ACADEMIC POLICIES FOR STUDENTS DIRECTLY ENROLLING IN COURSES AT A FOREIGN UNIVERSITY
You will be enrolled in a course or courses at a university whose policies, teaching methods, and grading systems will differ from Boston University’s. Please read the policies outlined below very carefully and refer to your program-specific informational materials, which may include additional policies that modify or supplement the below.
- Full-time status. You are required to maintain full-time student status, equivalent to 12 or more BU credits per semester, while abroad. You may need to take more than 12 credits at your host university in order to earn the equivalent of 12 BU credits. Some foreign universities require that you take more than 12 BU credits in order to meet their requirements for full-time status.
- BU degree progress. You are responsible for verifying with your department in advance how the classes you take abroad will apply towards your major or minor degree requirements. An Academic Worksheet is available to you for this purpose.
- Auditing classes. You are not permitted to audit classes while studying abroad.
- Registering for final exams. Some universities abroad require students to register in advance for their final exams. It is your responsibility to know whether you need to register for your final exam, and to do so by the deadline. At some universities abroad, failure to register for or take a final exam results in a failing grade for that course. Although some universities abroad allow their matriculated students more than one opportunity to sit for final exams, BU Study Abroad program participants will sit the final exam only once.
- Grading Conversion and Credit Transfer. It is a student’s responsibility to understand the grading system and grade conversion scale for their host university courses. Some courses offered abroad may carry fewer than four credits.
- Grades and transcripts. Boston University cannot edit, modify or changein any way the final grades that are issued by your host institution and indicated on your host university transcript. Any questions regarding your grades should be directed to your host university faculty. All grades assigned to you by the host institution will be recorded on your BU transcript and all grades earned abroad will be factored into your GPA. You cannot opt to omit courses taken abroad and/or grades earned abroad from your BU transcript.
- Pass/Fail. No credit will be given to courses taken Pass/Fail.
- Withdrawals. If you withdraw from one of your classes abroad and a ‘W’ appears on your host university transcript, that ‘W’ will also appear on your BU transcript. However, a grade of ‘W’ will not be recorded on your transcript retroactively and post-program.
- Incompletes and Failing Grades. No grades of ‘Incomplete’ will be given; all coursework must be completed with your host institution, including the completion of all final exams before the end date of your program. You will also receive an ‘F’ on your BU transcript for any class that is ‘Incomplete’ on your host institution transcript. A failing grade earned in a class taken abroad will appear on your transcript as an ‘F’ and will count towards your GPA. In keeping with BU academic policy, you will not earn academic credit for incomplete or failed courses even though the grades appear on your transcript and impact your GPA.
Boston University Study Abroad reserves the right to rescind admission to or continuation in any program if an applicant’s academic or disciplinary record is not satisfactory. Boston University students placed on expulsion, academic suspension, or residence separation are not eligible to participate for the duration of the sanction. Deferred separation status will be reviewed on a case by case basis. Non-Boston University students are expected to verify their eligibility to study abroad with their home institution. In addition, your Boston University student account must be in good standing. University policy requires the withholding of educational services, including participation in a BU Study Abroad program from any student whose financial obligations to the university are due and/or unpaid. In completing your online pre-departure forms, there are a number of terms and conditions that you have agreed to by your electronic signature. In addition, some policies are stated on our website and linked below. We suggest that you review the following with your family, parent/guardian or other interested party: All students should thoroughly review the Boston University Study Abroad Policy on Refunds. This policy applies to all students and should be thoughtfully read when considering a withdrawal from a program. If you have questions, please contact our office. All students should review the Boston University Study Abroad Privacy Notice.The Fine Print: Policies and Procedures
Academic, Disciplinary and Financial Standing
Students’ Responsibilities While Abroad
Policy on Refunds
Privacy Notice