The Radiation Safety Committee (RSCRadiation Safety Committee) oversees the possession, use, and disposal of all radioactive material used for research, clinical, instructional, and service purposes within Boston University (BU), Boston Medical Center (BMC), and its affiliates.

The RSC has overall responsibility for the development and recommendation of comprehensive polices and guidelines for the safe use of all sources of radiation, including all clinical and research uses of radioactive materials and all ionizing and non-ionizing radiation-generating devices. As such, the RSC is charged to provide general review and audit of radiation safety programs at BU and BMC, to determine compliance with regulations and licenses issued on the local, state, and federal levels.

The directives are carried out by the Med Physics & Rad Safety staff of the office of Environmental Health & Safety.
Radiation Safety Charter

Subcommittees

 

The RSC has established standing subcommittees to perform specific functions. Each subcommittee is provided a charge and submits written reports of their activities and actions to the Committee for each calendar quarter in which it is active. The list of current standing subcommittees includes:

  • Radioisotope Safety Subcommittee (RSSC)
  • Radiation Generating Device Safety Subcommittee (RGD)
  • Laser Safety Subcommittee (LSSC)

Based on the recommendations of the subcommittees, the Radiation Safety Committee through a majority vote:

  • Approves permits/users of radioactive materials, ionizing radiation-generating devices, and lasers for human and non-human use
  • Makes policies governing the use of these materials and devices at BU/BMC
  • Revokes permits issued to Authorized Users, either temporarily or permanently
  • Suspends or permanently revokes privileges of any Authorized Users at BU/BMC
  • Directs the institutions to expend funds in the interest of radiation safety, provided it is justified based on a cost -benefit assessment as determined by the Radiation Safety Officer (RSO) or Chief Medical Physicist

 

The Boston University Laser Safety Subcommittee (LSSC) is responsible for the establishment and continuing review of an adequate laser safety program at BU/BMC. The Committee is also responsible for compliance with laser safety regulations promulgated by state, federal, and local agencies.

The Laser Safety Subcommittee reviewed and approved the Laser Safety Manual, which is a comprehensive document detailing the laser safety programs and policies at BU/BMC

 

The RGD meets quarterly to review the status of the Ionizing Radiation Generating Device Safety Program. Members discuss:

  • New applications for permits and a review of proposed method of use
  • Renewal of permits
  • Results of inspections, findings and corrective actions
  • New policies, procedures or other proposed changes to the program
  • Incidents and follow up
  • Dosimetry results exceeding investigational Level I and II limits and results of subsequent investigations

 

The RSSC meets quarterly to review the status of the Radioisotope Safety Program. Members discuss:

  • New applications for Radioisotope Permits and a review of proposed method of use
  • Renewals and amendments of permits
  • Results of inspections, findings and corrective actions
  • New policies, procedures or other proposed changes to the program
  • Incidents and follow up
  • Dosimetry results exceeding investigational Level I and II limits and results of subsequent investigations

The Radioisotope Safety Subcommittee reviewed and approved the Radioisotope Use Manual, which is a comprehensive document detailing the radioisotope safety programs and policies at BU/BMC.

RSC & Subcommittee Meeting Dates

 

Committee Meeting Dates
Q1 2017
RGD Wed., Jan. 25: 10:30 AM – 12:00 PM
LSSC Wed., Jan. 25: 2:00 PM – 3:00 PM
RSSC Thurs., Jan. 26: 10:00 AM – 11:00 AM
Full RSC Thurs., Feb. 9: 10:00 AM – 12:00 PM
Q2 2017
RGD Wed., Apr. 26: 10:30 AM – 12:00 PM
LSSC Wed., Apr. 26: 2:00 PM- 3:00 PM
RSSC Thurs., Apr. 27: 10:00 AM – 11:00 AM
Full RSC Thurs., May 11: 10:00 AM – 12:00 PM
Q3 2017
RGD Wed., July 26: 10:30 AM – 12:00 PM
LSSC Wed., July 26: 2:00 PM – 3:00 PM
RSSC Thurs., Aug. 3: 10:00 AM – 11:00 AM
Full RSC Thurs., Aug. 10: 10:00 AM – 12:00 PM
Q4 2017
RGD Wed., Oct. 25: 10:30 AM – 12:00 PM
LSSC Wed., Oct. 25: 2:00 PM – 3:00 PM
RSSC Thurs., Oct. 26: 10:00 AM – 11:00 AM
Full RSC Thurs., Nov. 9: 10:00 AM – 12:00 PM

Training

 

Basic Radiation Safety Training covers basic topics on radiation and radiation safety and is required for all users of radioisotopes.

 

All individuals who will use or supervise the use of fluoroscopy must receive Fluoroscopy Radiation Safety Training. Training includes an online component and an in-person lab..

 

Fluoroscopy Refresher Training is given to personnel who have completed the initial Fluoroscopy Training program to stay current with BMC and regulatory requirements. The annual component can be completed online and is subject to an annual deadline of June 30.

 

New investigators can apply for a research Laser Permit by following these three steps:

1. To start the process, complete the Online Laser Permit Application.

Permanent faculty and staff members are eligible to apply for a “Laser Use Permit” for Class 3b and 4 lasers.

  • Before starting the Online Application, gather information on your previous work/education experience, lab staff, laser inventory, PPE, laboratory locations, and Laser Safety SOPs for your systems.
  • The Online Application is in beta form and is developed to work best in Internet Explorer 9.0.
  • The Online Application should also be used to amend your permit for any of the following reasons:
Change in Lab Personnel
Change in lab location
  • New lasers will require inspection
Change in laser system
  • New lasers will require inspection
  • Disposal of lasers requires completion of the Laser Disposal Form
  • This application can not be saved or otherwise completed at a later date after closing your Internet browser. However, please feel free to leave the application open as it will not time out. You will also have the ability to navigate pages of this form freely using the navigation buttons below.
  • Contact alerrico@bu.edu with any questions on completing the online application.

2. Complete the Laser Safety Training.

  • Training is offered online via RIMS.
  • In-service training may also be offered on a periodic basis, such as large training sessions provided at the Photonics Center.

3. Meet with the Laser Safety Office for safety inspection and complete all safety requirements.

Your completed Laser Permit Application and the results of your Laser Safety Inspection will be reviewed by the Laser Safety Subcommittee and the Radiation Safety Committee.

Note: For all issues involving laser safety, please contact Alison Errico at 617-638-8828. For urgent matters, contact the Office of Medical Physics and Radiation Safety at 617-638-7052.

Laser Safety Training is a mandatory training for Class 3b and Class 4 laser users. The training reviews general knowledge of lasers, laser safety concepts, and laser safety standards.

 

Laser Safety Refresher Training is given biennially to personnel who have completed initial Laser Safety Training to stay current with University and regulatory requirements. Training is available via your RIMSResearch Information Management System training profile.

 

Radiation Refresher Training is given biennially to personnel who have completed Basic Radiation Safety Training to stay current with University and regulatory requirements. Topics include proper survey technique, emergency procedures, ordering and waste protocol, and recent changes to the Radiation Protection program. Training is available via your RIMS training profile.

 

New investigators can apply for a radioisotope permit by following these four steps:

1. To start the process, login to RIMS.

If you do not have a RIMS account, you may request one using the PIPrincipal Investigator Registration link on the RIMS homepage.
NOTE: For any issues with regards to RIMS, please contact: rims@bu.edu

  • Go to the RIMS website.
  • In the top right hand corner of the page, click on “Login.”
    • You will be prompted to enter your BU ID and Kerberos password.
    • Note: All permits are initially designed to allow access only to the Permit Holder. In order to add additional users, the Permit Holder will need to login to RIMS and use the RIMS Access feature, outlined here.
  • Under the heading “Activities and Authorizations,” select “Radioisotope Permit.”
  • Click on your permit code (in blue). If you are applying for a permit for the first time, select the link entitled “Click here to start a new Radioisotope Permit” near the top of the page.
  • In the panel along the left hand side of the page, you will see a list of 5 forms:
    • Principal Investigator
    • Rad Permit
    • Animal Use
    • Authorized Rad Users
    • Proposed Radioisotopes
    • Sealed Source
    • Use Locations
  • You will need to completely fill out each of these in turn. All required information is marked with a red asterisk (*).
    • For more help on completing your Radioisotope Permit, click the “Help” tab from the top of any RIMS screen. For general help with RIMS, see the “Getting Started with RIMS” help file after you first log in to RIMS.
    • For guidance determining appropriate order and possession limits, please refer to the “Suggested Radioisotope Use and Possession Limits for Research” document.
    • NOTE: In order to activate the links for and complete the Authorized Rad Users, Proposed Radioisotopes, and Use Locations forms, you must first select the Rad Permit page.
  • Remember to Confirm your Submission after completing all the information.

2. Attend one of the Basic Radiation Safety Training classes.

To view and register for an upcoming session, please visit RIMS.

3. Submit a copy of your CV or bio-sketch to the Radiation Protection Office.

NOTE: There is a spot to upload this document in the “Rad Permit” section in RIMS.

4. Finally, submit to the Radiation Protection Office the name of an individual who could help us verify your radiological experience.

Your completed application will be reviewed during the next session of the Radioisotope Safety Subcommittee meeting.

Note: For all issues involving radiation and radioactivity, please contact the Radiation Protection Office directly at 617-638-7150.

Forms

The Medical Physics and Radiation Safety maintains the following forms:

  • Authorized User Responsibilities
  • Declaration of Pregnancy
  • Irradiator User Responsibilities
  • Lab Supervisor Responsibilities
  • Permit Holder Responsibilities
  • Radioactive Material Permit (Human Use) Application
  • Radioactive Material Permit (Non-Human Use) Application
  • Radioactive Material Renewal (Non-Human Use) Renewal & Changes
  • Request for Dosimetry
  • Radioactive Sink Disposal Log
  • Radioactive Waste Disposal Record
  • Laser Disposal Form