Glossary

Human Resources Information System (HRIS)
An integrated software solution that automates and manages HR, payroll, management, and accounting activities. An HRIS generally should provide the capability to more effectively plan, control, and manage HR costs; achieve improved efficiency and quality in HR transaction processing and decision making; and improve employee and managerial productivity and effectiveness. Common HR software functions include employee recruitment and hiring, compensation, performance evaluations, promotions, employee relations, planning, payroll, and benefits. Also known as Human Resources Management System (HRMS).
Parking Lot
During a brainstorming or other working session focused on a particular topic, an important item or idea that is outside the current discussion may be broached. A "Parking Lot" is used to record, or "park," that item until it can be addressed more appropriately at another time.
Position Control
A system for managing and administering jobs (positions as opposed to employees who may fill those positions). Position Control systems incorporate necessary HR, budget, and financial data related to specific positions into individual records. Such systems are used for organizational planning, payroll and benefits projections, and for relating position information to employee data, thereby providing the ability to effectively monitor staffing needs and utilization, open and filled positions, FTE and dollar distributions, and maintenance of required credentials.
Process Leads
Experts from the business owner departments who will lead and facilitate BPO activities for specific, related sets (components) of processes.
Process Map
A graphical representation of a business process. The map is used primarily to document a process.
Process Model
A model of a process that uses operational data to represent the flow of activities within that process. The data might include resources required to perform the task, duration of the task, and associated costs.
Procure-to-Pay (P2P)
A suite of software applications and processes that support and enable the complete purchasing cycle of required goods and services—from sourcing to acquisition to payment. P2P systems are used to standardize, manage, track, and report on the University's spending.
Sandbox
In the context of BUworks: a test environment that allows experimentation with system elements without affecting production data. A sandbox might be used to test a new system module or module interface, for example.
Shadow System
A system used locally by a department to provide a capability not available in a central system. The system was neither created by, nor supported by, University Information Systems.
Stakeholder
An individual or organization that is involved in, impacted by, or has a relevant interest in project activities or outcomes.
Straw Man
In the context of BUworks: a representation of something, e.g., a process, that is used as a starting point for discussion and subsequent fine-tuning in order to yield a more precise representation of that thing.
Subject Matter Expert (SME)
A person who is an expert in a particular business area.
Terrier Card
Boston University students, faculty, and staff are assigned a nine-character, computer-generated ID number. This University ID number or "U" number is used for all University records including registration and class adjustments.
To-be
A future state of a process, for example. Typically used in reference to a desired future state. Contrasted with "As-is".
UID
University IDentification; a unique number used to identify an individual within systems used at the University. Also referred to as a "U" number.