Glossary

Parking Lot
During a brainstorming or other working session focused on a particular topic, an important item or idea that is outside the current discussion may be broached. A "Parking Lot" is used to record, or "park," that item until it can be addressed more appropriately at another time.
Position Control
A system for managing and administering jobs (positions as opposed to employees who may fill those positions). Position Control systems incorporate necessary HR, budget, and financial data related to specific positions into individual records. Such systems are used for organizational planning, payroll and benefits projections, and for relating position information to employee data, thereby providing the ability to effectively monitor staffing needs and utilization, open and filled positions, FTE and dollar distributions, and maintenance of required credentials.
Process Leads
Experts from the business owner departments who will lead and facilitate BPO activities for specific, related sets (components) of processes.
Process Map
A graphical representation of a business process. The map is used primarily to document a process.
Process Model
A model of a process that uses operational data to represent the flow of activities within that process. The data might include resources required to perform the task, duration of the task, and associated costs.
Procure-to-Pay (P2P)
A suite of software applications and processes that support and enable the complete purchasing cycle of required goods and services—from sourcing to acquisition to payment. P2P systems are used to standardize, manage, track, and report on the University's spending.
Quick Win
In the context of BUworks: a process that can be improved quickly using minimal resources.
Readiness Network
Readiness Leaders and Ambassadors make up a unit’s Readiness Network.
Realization Phase
The purpose of the Realization Phase is to implement the business and process requirements based on the Blueprint.
Request for Information/RFI
A document issued to address or learn about a particular issue. An RFI is also used to determine the level of interest of potential suppliers and to collect input which may be used in the creation of a Request for Proposal (RFP).
Request for Proposal/RFP
A formal, detailed, documented invitation for suppliers to submit a proposal on a specific commodity or service through a bidding process. An RFP helps ensure a structured procurement decision, identifies risks and benefits, leverages a company's negotiating ability, and helps ensure that the commodity or service meets the institution's needs.