Glossary

Ambassador
Ambassadors are appointed, or volunteer, to help the Readiness Leaders manage the changes that result from the SAP implementation within their units.
As-is
The current state, e.g., the current state of a process; how it is currently performed. Contrasted with "To-be" state.
Blueprinting
The process of validating and aligning the SAP solution design with the University's requirements.
BUID
Boston University IDentification number. See UID.
Business Intelligence (BI)
Technologies, applications, and practices for the collection, integration, analysis, and presentation of business information, and sometimes the information itself. The purpose of business intelligence is to support better business decision making.
Business Owners
Senior-level staff responsible for policy, administration, and oversight of the functional areas being addressed in BPO, i.e., Budget, Provost Offices, Financial Affairs, Human Resources, Payroll, and Sourcing and Procurement.
Business Process Optimization (BPO)
An approach aimed at improvements by means of elevating efficiency and effectiveness of the processes within and across organizations. The key to BPO is to look at business processes from a "clean slate" perspective and determine how to best construct these processes to improve how business is conducted.
Change Management
This term has several definitions that depend on the context in which it's used. With respect to BUworks, it references the task of managing change in a systematic fashion.
Chart of Accounts
Chart of Accounts is a list of all General Ledger (G/L) accounts used by one or several company codes. For each G/L account, the chart of accounts contains the account number, account name, and the information that controls how an account functions and how a G/L account is created in a company code.
Component Business Modeling (CBM)
A methodology for identifying, analyzing, and viewing from multiple perspectives the basic building blocks of designated business functions. CBM is used to provide insight into business processes for which an optimization effort may provide the most value.
Human Resources Information System (HRIS)
An integrated software solution that automates and manages HR, payroll, management, and accounting activities. An HRIS generally should provide the capability to more effectively plan, control, and manage HR costs; achieve improved efficiency and quality in HR transaction processing and decision making; and improve employee and managerial productivity and effectiveness. Common HR software functions include employee recruitment and hiring, compensation, performance evaluations, promotions, employee relations, planning, payroll, and benefits. Also known as Human Resources Management System (HRMS).
Parking Lot
During a brainstorming or other working session focused on a particular topic, an important item or idea that is outside the current discussion may be broached. A "Parking Lot" is used to record, or "park," that item until it can be addressed more appropriately at another time.
Position Control
A system for managing and administering jobs (positions as opposed to employees who may fill those positions). Position Control systems incorporate necessary HR, budget, and financial data related to specific positions into individual records. Such systems are used for organizational planning, payroll and benefits projections, and for relating position information to employee data, thereby providing the ability to effectively monitor staffing needs and utilization, open and filled positions, FTE and dollar distributions, and maintenance of required credentials.
Process Leads
Experts from the business owner departments who will lead and facilitate BPO activities for specific, related sets (components) of processes.
Process Map
A graphical representation of a business process. The map is used primarily to document a process.
Process Model
A model of a process that uses operational data to represent the flow of activities within that process. The data might include resources required to perform the task, duration of the task, and associated costs.
Procure-to-Pay (P2P)
A suite of software applications and processes that support and enable the complete purchasing cycle of required goods and services—from sourcing to acquisition to payment. P2P systems are used to standardize, manage, track, and report on the University's spending.
Terrier Card
Boston University students, faculty, and staff are assigned a nine-character, computer-generated ID number. This University ID number or "U" number is used for all University records including registration and class adjustments.
To-be
A future state of a process, for example. Typically used in reference to a desired future state. Contrasted with "As-is".