Department Security Administrator (DSA)
DSAs are appointed by their department Managers and have responsibility for initiating, tracking and maintaining SAP security access requests and updates.
E-procurement or Electronic Procurement
The business-to-business or business-to-consumer purchase and sale of supplies and services through the Internet. E-procurement can be used to describe every stage of the purchase and sale process, beginning with the use of an online catalog to purchase an item through the online payment of an electronic invoice.
Electronic Invoice Presentment and Payment (EIPP)
The electronic delivery and presentation of financial statements, bills, invoices, and related information sent by a company to its customers. EIPP can also provide the ability to electronically settle payment for goods or services. Also known as e-billing.
Enterprise Resource Planning Systems (ERP)
A single, integrated business solution that works across an entire organization. The primary elements of the solution are multiple software applications, or modules, that provide specialized functionality within a single, integrated operating environment that makes use of data in a database that is shared among the modules. At Boston University, the business areas of finance, human resources, and purchasing are the focus of our ERP effort.
Functional Requirements
Comprehensive descriptions of what a specified software package will do, how it is expected to perform, and its intended purpose as it relates to the specified business needs (Finance, HR, and Purchasing) of the University.
Human Resources Information System (HRIS)
An integrated software solution that automates and manages HR, payroll, management, and accounting activities. An HRIS generally should provide the capability to more effectively plan, control, and manage HR costs; achieve improved efficiency and quality in HR transaction processing and decision making; and improve employee and managerial productivity and effectiveness. Common HR software functions include employee recruitment and hiring, compensation, performance evaluations, promotions, employee relations, planning, payroll, and benefits. Also known as Human Resources Management System (HRMS).
Parking Lot
During a brainstorming or other working session focused on a particular topic, an important item or idea that is outside the current discussion may be broached. A "Parking Lot" is used to record, or "park," that item until it can be addressed more appropriately at another time.
Position Control
A system for managing and administering jobs (positions as opposed to employees who may fill those positions). Position Control systems incorporate necessary HR, budget, and financial data related to specific positions into individual records. Such systems are used for organizational planning, payroll and benefits projections, and for relating position information to employee data, thereby providing the ability to effectively monitor staffing needs and utilization, open and filled positions, FTE and dollar distributions, and maintenance of required credentials.
Process Leads
Experts from the business owner departments who will lead and facilitate BPO activities for specific, related sets (components) of processes.
Process Map
A graphical representation of a business process. The map is used primarily to document a process.
Process Model
A model of a process that uses operational data to represent the flow of activities within that process. The data might include resources required to perform the task, duration of the task, and associated costs.
Procure-to-Pay (P2P)
A suite of software applications and processes that support and enable the complete purchasing cycle of required goods and services—from sourcing to acquisition to payment. P2P systems are used to standardize, manage, track, and report on the University's spending.
Terrier Card
Boston University students, faculty, and staff are assigned a nine-character, computer-generated ID number. This University ID number or "U" number is used for all University records including registration and class adjustments.
A future state of a process, for example. Typically used in reference to a desired future state. Contrasted with "As-is".