Arranging a Leave of Absence

Instructions for arranging a Spring 2025 leave of absence.
(Instructions for Summer 2025 will be available late April; instructions for Fall 2025 will be available in late May.)

 

Full-time undergraduate degree candidates arrange leaves through the University Service Center (USC).  All other students should contact their academic dean’s office or records office for assistance.  See the Registrar’s Office website for more information.  If you’re unsure of the correct office, contact the USC.

Undergraduate students should finalize leaves through the USC six to eight weeks in advance of the semester.  While you can (and should!) consult with us a full semester ahead of your intended leave, we recommend completing the necessary paperwork between mid/late May and July 30 for a fall leave, during the month of December for spring, and late April for summer (CGS 1st year students only).  Review the information provided in the sections below (“Why Take A Leave?”, “How A Leave Will Affect You”, and “How Do I Officially Request a Leave of Absence?”), then connect with us for direct assistance.

Notes:

  • As an undergraduate degree candidate, it is your responsibility to be enrolled (or on an approved leave of absence) for every fall and spring semester, from matriculation through to graduation.  If you are not enrolled / not on an approved leave of absence, your academic program may be discontinued.
  • International students who are studying in the United States on a student visa, must contact ISSO to speak with an advisor before submitting a leave of absence request to the USC. Taking a leave of absence can have significant visa-related implications, so it is important to discuss your options with ISSO.
  • Leave of Absence for Medical Reasons: If your leave of absence is for medical reasons, University policy requires that you successfully complete the medical review process through Student Health Services prior to re-enrolling. Medical documentation is not required in order to arrange your leave, but students often find it helpful to share a doctor’s note with Student Health Services to keep their records updated and to facilitate the return process.  Speak with a USC associate director about your situation and appropriate next steps.