Procedure Change for 3rd Party Reimbursements
Occasionally, travelers receive full or partial reimbursement from a third party after the fact for
travel costs or expenses that were already paid by the university, either on the Travel Card or
received as an out of pocket expense reimbursement. Previously these checks were sent to the
Travel Office; in an effort to streamline this process all checks should now be directed to the
Cashiers office to be processed as a cash credit voucher. Expenses should be submitted through
Concur as normal and the check will be processed to reimburse the cost object being charged.
Employees can also discontinue sending checks to the travel office to reimburse personal
purchases made on their Travel Card, as these balances will now be deducted from their next
paycheck per the Travel Card Policy. All employees that qualify will be notified by email prior to a
payroll deduction being made. If you have any question about these changes, please send an
email to travelexpense@bu.edu.